Decision details

11.1

The Executive Director, Resources submitted a report seeking authority to procure a corporate framework and subsequently enter into call off contracts against the framework for the provision of a number of security related services.

11.2

RESOLVED: That Cabinet:-

(a)

delegates authority to the Director of Finance & Commercial Services, in consultation with the Executive Director, Place (or her nominated Director) and the Director of Legal and Governance to:

(i) approve the Procurement Strategy and Contract Award for a Corporate Security Framework as set out and in line with the report;

(ii) thereafter to enter into contracts via a call off arrangement for the goods / services as set out and in line with the report;

(iii) approve the purchase of provision in accordance with service requirements; and

(iv) take all other necessary steps not covered by existing delegations to achieve the outcomes outlined in the report.

11.3

Reasons for Decision

11.3.1

In the short term, the procurement will enable the Council to:

• Have a compliant mechanism in place to meet the service requirements, whilst allowing for a thorough review in the medium to long term to identify any savings/efficiencies.

• Meet Data Protection Legislation in any new installation and upkeep of CCTV systems.

• Amalgamating the different contracts and arrangements currently in place across the Council into a single contractual Framework provides the opportunity to aggregate volumes and thus potentially benefit from economies of scale and simplified contract management requirements.  This will also help implement standard procedures across the Council

11.4

Alternatives Considered and Rejected

11.4.1

The Council could carry on meeting its requirements for Security with the current piecemeal arrangement; however the implications are that some of these arrangements do not comply with public procurement regulations or the Council’s Standing Orders.

11.5

Any Interest Declared or Dispensation Granted

None

11.6

Reason for Exemption if Public/Press Excluded During Consideration

None

11.7

Respective Director Responsible for Implementation

Eugene Walker, Executive Director, Resources

11.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

Overview and Scrutiny Management Committee