Decision details

Procurement of a Plumbing & Heating Spares Contract to Support the Repairs & Maintenance Service in the Place Portfolio

Decision Maker: Co-operative Executive

Decision status: For Determination

Is Key decision?: Yes

Purpose:

Procurement of a Plumbing & Heating contract to support the Repairs & Maintenance Service in the Place Portfolio and service the replacement heating programme.

 

Decision:

9.1

The Executive Director, Place, submitted a report seeking authority to procure the provision of a plumbing & heating spares contract to support the Repairs & Maintenance Service and award the contract for the Council in line with the contents of the report.

 

 

9.2

RESOLVED: That Cabinet:- 

 

 

 

(a)

approves the re-tendering of the Plumbing and Gas Spares contract as outlined in the report, including:

 

 

 

 

 

(i)

ongoing provision of plumbing and heating spares for the repairs and maintenance service to maintain housing stock and corporate buildings; and

 

 

 

 

 

 

(ii)

provision of boilers and associated parts specifically to service the Heating Replacement Programme; and

 

 

 

 

 

(b)

delegates authority to the Executive Director, Place, in consultation with the Director of Finance & Commercial Services and Director of Legal and Governance, to:

 

 

 

 

 

(i)

decide the procurement strategy;

 

 

 

 

 

 

(ii)

negotiate and agree the terms of the new contracts for the provision of  Plumbing & Heating spares (including framework and call-off contracts, including the purchase of boilers and associated parts);

 

 

 

 

 

 

(iii)

award the new contracts to the successful services providers chosen by the Council; and

 

 

 

 

 

 

(iv)

take all other necessary steps not covered by existing delegations to achieve the outcomes outlined in the report.

 

 

 

9.3

Reasons for Decision

 

 

The procurement will enable the Council to:

 

·      Have a compliant mechanism in place to meet the service requirements, whilst allowing for a thorough review in the medium term to identify any further savings/efficiencies as part of the ongoing TOM (target operating model) project.

 

·      As outlined in section 1 of the report it is believed that immediate savings and economies of scale can be realised by re-engaging the market, particularly with spend levels being in excess of those originally predicted pre-insourcing.

 

 

9.4

Alternatives Considered and Rejected

 

 

Extension of the existing contract - the Service could continue meeting service delivery requirements via the existing framework contracts and re-tender in line with standing orders in 2 years’ time.   However, this option is not recommended as it is believed that better value can achieved by re-tendering at this stage as outlined in Section 1 of the report.

 

 

9.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

9.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

9.7

Respective Director Responsible for Implementation

 

 

 

Laraine Manley, Executive Director, Place

 

 

9.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Safer and Stronger Communities

 

Report author: Alex Waite

Publication date: 25/04/2019

Date of decision: 17/04/2019

Decided at meeting: 17/04/2019 - Co-operative Executive

Accompanying Documents: