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Decision details

Procurement of Daytime Opportunities for People Living with Dementia

Decision Maker: Cabinet

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes


The development and  procurement of a number of daytime opportunities for people living with dementia of all ages.



The Executive Director, People Services, submitted a report seeking approval to proceed with a joint procurement (led by Sheffield City Council on behalf of the Sheffield Clinical Commissioning Group) and award various contracts in respect of a number of daytime opportunities for people of all ages who are living with dementia, and, in addition, improve the support network for younger people under 65 and their families.




RESOLVED: That Cabinet:-





approves the procurement of the daytime opportunities for people living with dementia, as outlined in the report;






delegates the decisions for the award of the various contracts procured, to the Director of Commissioning, Inclusion and Learning or the Interim Director of Adult Services, in consultation with the Director of Finance and Commercial Services, the Director of Legal and Governance and the Clinical Commissioning Group’s Director of Commissioning and Performance, Deputy Accountable Officer, in line with the report; and






to the extent not already delegated to them by the Leader’s Scheme of Delegation, delegates authority to the Director of Commissioning, Inclusion and Learning or the Interim Director of Adult Services, in consultation with the Director of Finance and Commercial Services, to take any other decisions necessary in order to meet the aims and objectives of the report.





Reasons for Decision




The proposals will ensure that:-

·      People living with dementia are able to enjoy life, forge meaningful relationships and feel they have a purpose.

·      Daytime opportunities actively contribute to a more fulfilling rewarding life that maintains good health and well-being and help prevents ‘decline’.

·      Support is aimed at families so individuals are able to remain at home for as long as possible but carers are also able to take a break from their caring role and improve their own health and wellbeing.

·      Daytime opportunities are person centred, tailored towards the individual, their preferences and their support needs.

·      There will be improved access through more locally based provision and the support will be able to adapt to changing need.

·      There will be improved collaboration across health and social care which will achieve better outcomes for people and increase value for money across the system.

·      It will meet with legislation, guidance and operational requirements.




Alternatives Considered and Rejected




Alternative option 1 - Extend the contract with the current providers.


This option would not meet the Council’s procurement requirements and would lead to the continuation of a fragmented service design.




Alternative option 2 - Do not Procure.


The Sheffield Dementia Strategy recognises the need to support people in different ways and offer people living with dementia the opportunity to live fulfilling lives; the contracts for all these services expire at end June 2020 and there would be no alternative if we did not procure.




Alternative option 3 - Provide the service in-house.


Day opportunities for people with dementia is currently provided by the voluntary sector in all but one of the contracts.  Bringing this in-house would not be in keeping with the Council and CCG’s aim to develop and maintain a thriving voluntary sector.  The delivery of day opportunities in-house will also increase the funding required or would mean a reduction in service to meet the price difference.




Any Interest Declared or Dispensation Granted







Reason for Exemption if Public/Press Excluded During Consideration







Respective Director Responsible for Implementation



John Macilwraith, Executive Director, People Services.




Relevant Scrutiny and Policy Development Committee If Decision Called In



Healthier Communities and Adult Social Care.



Publication date: 19/12/2019

Date of decision: 18/12/2019

Decided at meeting: 18/12/2019 - Cabinet

Date comes into force if not called in: 03/01/2020

Call-in deadline date: 02/01/2020

Accompanying Documents: