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Decision details

Procurement of the Tipping and Collection of Waste Materials to Support Council Services

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Procurement of the Tipping and Collection of Waste Materials (including appropriate Treatment, Recycling and Disposal), to support Council Housing, Repairs and Maintenance, and Parks and Countryside Services.

 

Decision:

 

11.1

The Executive Director, Place, submitted a report seeking approval for procurement and contract award of a Tipping and Collection of Waste Materials Service (including appropriate Treatment, Recycling and Disposal) to support Council Housing, Repairs and Maintenance, and Parks and Countryside Services.

 

 

 

 

11.2

RESOLVED: That Cabinet:-

 

 

 

 

(a)

approves the re-tendering of the Tipping and Collection of Waste Materials Service, as detailed in the report;

 

 

 

 

 

 

(b)

delegates authority to the Executive Director, Place, in consultation with the Director of Financial & Commercial Services and Director of Legal and Governance, where there is no existing authority, to:-

 

 

 

 

 

 

 

(i) agree the procurement strategy;

 

(ii) agree, and thereafter award, the new contracts to the successful providers; and

 

(iii) take all other necessary steps not covered by existing delegations to achieve the outcomes outlined in the report.

 

 

 

 

 

11.3

Reasons for Decision

 

 

 

 

11.3.1

The procurement will enable the Council to:-

·      Have a compliant mechanism in place to meet the service requirements. 

·      Continue to meet its obligations in regard to waste collection and disposal.

 

 

 

 

11.3.2

Benefits of consolidating requirements across the service areas include:-

·      Reduced costs in purchasing and process i.e. procurement process and contract management/administration (ordering and billing efficiencies etc)

·      Improved supplier service and support (strategic contract for supplier)

·      Improved quality (potential for a seamless service as same/similar approach and systems)

·      Improved economies of scale

 

 

 

 

11.3.3

The advantages of splitting the contracts into specific lots are:-

·      Increased competition as more/new suppliers

·      Increased innovation due to more suppliers

·      Spreads risk, diverse supply chain

·      Supports SME’s

 

 

 

 

11.4

Alternatives Considered and Rejected

 

 

 

 

11.4.1

The Council can continue to operate the Tipping and Waste Collection on the same basis with 3 distinct contracts that sit across the services as we do now.  This would not provide us with potential for savings to be achieved from a consolidated approach from a supply perspective or efficiencies relating to contract management.  There would still be a requirement to re-procure the services to comply with PCR 2015 and the Council’s Constitution including Standing Orders

 

 

 

 

11.4.2

We have explored the potential use of Veolia’s Energy Recovery Facility, but this would result in the waste all being incinerated for energy recovery without any material being removed for recycling. Putting the waste through processing sites that divert large volumes to recycling would have a positive impact. Colleagues in Waste Management have confirmed that they will be looking to scope options for how the Council may be able to manage its own waste without the need for these external arrangements in the future.

 

 

 

 

11.5

Any Interest Declared or Dispensation Granted

 

 

 

 

 

None

 

 

 

 

11.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

 

 

None

 

 

 

 

11.7

Respective Director Responsible for Implementation

 

 

 

 

 

Laraine Manley, Executive Director, Place

 

 

 

 

11.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

 

 

Economic and Environmental Wellbeing

 

 

 

 

Publication date: 16/01/2020

Date of decision: 15/01/2020

Decided at meeting: 15/01/2020 - Cabinet

Effective from: 23/01/2020

Accompanying Documents: