Decision details

12.1

The Executive Director, Resources submitted a report recommending that the statutory servicing and repairs contract for the corporate estate is procured in the open market to seek a contractor to deliver this service post-2014 for a duration of 2 years with an option to extend by up to 3 years.

12.2

RESOLVED: That Cabinet:-

(a)

approves the procurement of a single contractor – by way of OJEU competitive tender via restricted procedure, to deliver the services that form part of the corporate statutory and repairs contract from 1 April 2014 to 3 June 2016 with an option to extend by up to 3 years;

(b)

approves the proposed key attributes that will be contained in the propose contract, as outlined in Section 7 of the report;

(c)

resolves that the bidders need to comply with TUPE and the Code of Practice on Workforce Matters in Local Authority Service contracts. The transferee organization (primary service provider) will be responsible for the observance of the Code by the new employer;

(d)

approves that the contract provides the opportunity for third parties (for example School/Trusts/Public Sector Bodies) accessing the contract outside the “traded service” provisions) to have a “Call Off” arrangement based on a 2% Procurement Contribution Fee. If third parties would like Sheffield City Council to provide a contract management service this would be subject to further discussion via the ‘traded service’ provision and an enhanced fee to reflect the additional support required; and

(e)

grants delegated powers to the Director of Commercial Services or his nominated representative, in conjunction with the Director of Capital and Major Projects and the Head of Transport and Facilities Management, to ensure delivery of the stated objectives, including if required varying the scope of this contract, subject to being within approved budget limits, accept tenders and award a Contract for this Project.

112.3

Reasons for Decision

12.3.1

The current contract for the corporate estate for repairs and maintenance expires in April 2014 and this service needs to be re-let on the open market to secure a contract in accordance with the Council’s Contracts Standing Orders and the European Union Procurement Rules (which will be adhered to throughout the procurement). The tender process will be competitive and follow the principles of transparency and non-discrimination, and delivering value for money.

12.3.2

The Council needs to maximise value for money and deliver an excellent statutory servicing and repairs service in the context of increasing financial constraints and spending pressures, and provide flexibility for the Council for future options.

12.3.3

This service will ensure that Sheffield City Council meet their responsibilities regarding statutory obligations with respect to Health and Safety in and around buildings and ensure that repairs and maintenance are carried out with due attention to customer care, health and safety and ‘right first time’.

12.4

Alternatives Considered and Rejected

12.4.1

No alternatives were considered or rejected.

12.5

Any Interest Declared or Dispensation Granted

None

12.6

Reason for Exemption if Public/Press Excluded During Consideration

None

12.7

Respective Director Responsible for Implementation

Laraine Manley, Executive Director, Resources

12.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

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