Decision details

Whole Family Case Management system re-procurement update

That the Leader:-

(i) approves the use of reserved capital grant funding of £2.9 million within Whole Family Case Management project and consequently approves the capital element addition of the project to the Capital Programme.

The reason that capital funding is required is because the initial implementation phase has been identified as eligible capital expenditure therefore authority is required for this to be included within the capital programme.

An emergency decision by the leader is required due to the requirement to award the contract by 12 May 2018. This will enable this critical system implementation to move forward at the required pace. This date cannot be achieved through the standard capital approvals process.

There is no ‘do nothing’ cost neutral decision. The existing solution would require significant investment to upgrade it for use beyond March 2018. The current solution is not appropriate for modern working methods required by social care to help them to improve outcomes for children, families and adults. Therefore, simply refreshing the existing contract is not appropriate. In addition, the existing product is unlikely to be upgraded by the supplier as they have introduced a new product.