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Decision details

Approval of Annual External Grant Receipts (2018/19)

Decision Maker: Cabinet Member for Finance

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The report seeks approval from the Cabinet Member for those grants offers within each portfolio that are annually recurrent.

 

Decision:

(i) To approve acceptance of the grant offers detailed in the report and set out in appendices 1 to 3 to this report;

 

(ii)  to approve that the Council will act as the Accountable Body in respect of the grant offers which are detailed in the report and set out in appendices 1 to 3 to the report; and

 

(iii) to approve that the Executive Directors of the Place, Resources, and People Services Portfolios, have authority to, in respect of the grant offers, set out in appendices 1 to 3, made in connection with their Portfolio, in consultation with the Director of Legal and Governance and the Director of Finance and Commercial Services, authorise the completion of the funding agreements.

Reasons for the decision:

The reason why bulk approval of grants is the most beneficial option is summarised as follows:

 

• The grants are essential for funding service provision without this funding services would experience large scale budget reductions.

 

• A limited number of grants at Appendices 1-3 require the Council to be the Accountable Body for third party liabilities and also to make grant payments to third parties, the report also seeks approval for this.

 

• Delegates the relevant Executive Director, in consultation with the Director of Finance and Commercial Services and Director of Legal and Governance authority to finalise the grant funding agreement in accordance with council procedures.

Alternative options considered:

The following options for grant approval were also considered:

 

(i) Do not accept the grants.

 

(ii) Return to an individual grant approval process whereby each grant identified in this report would require its own individual report produced by individual Service Managers with individual sign off at the appropriate level. This will be more time consuming and will reduce the time that Service Managers can spend on frontline service delivery.

 

Given the efficiencies identified by the bulk approval of grants it is recommended that this approval route is adopted rather than the approaches identified at paragraph 5.1 of the report – option 1 is not economically viable and option 2 will take up more time for Portfolios.

Publication date: 28/11/2018

Date of decision: 27/11/2018

Effective from: 05/12/2018

Accompanying Documents: