Decision details

Libraries Approach to Collections and Stock Management

Decision status: Recommendations Approved



The Head of Libraries, Archies and Information Services introduced the report which outlined that Sheffield City Council had not previously had a documented approach to Collection Management in the Libraries, Archives and Information Service.


By Collection Management it was meant how they select, manage, promote and dispose of library stock, including hard copy books, electronic books, magazines and newspapers.


The service has been operating within this framework for a number of years, which is in line with other Library Authorities across the UK. As part of our commitment to being open and transparent we are seeking approval of the framework in order to make this publicly available.


The Framework applies to statutory Libraries within Sheffield and also covers the Co-delivered Libraries, where the Libraries, Archives and Information Service purchase new materials.


As all Libraries use the library catalogue, all material on the catalogue must follow the principles and spirit of the Collection Management Framework.


Note: The Library Collection Management Framework covers library materials including the Local Studies Library. The City Archive collections are covered by an existing policy document.



RESOLVED UNANIMOUSLY: That the Communities, Parks and Leisure Policy Committee:-


1.     To approve and endorse the content in the Library Collection Management Framework.


Reasons for Decision


We are bringing our Collection Management Framework to Committee for approval. We have been following this approach, which is in line with other Library Authorities and supports the 2005 national Chartered Institute of Library and Information Professionals (CILIP’s) statement on intellectual freedom. To increase openness and transparency we are documenting this approach to inform staff, customers, Elected Members of the Committee and the wider public.


Alternatives Considered and Rejected


Not applicable.


Report author: Hilary Coulson

Publication date: 03/10/2023

Date of decision: 25/09/2023

Decided at meeting: 25/09/2023 - Communities, Parks and Leisure Policy Committee

Accompanying Documents: