Decision details

We are seeking permission to re procure Councils Business travel arrangements including Rail, Air, Hotel, Conferencing and other allied products and services.

The Executive Director of Resources approves the procurement of a supplier to meet Sheffield City Council’s Business Travel requirements for the next 4 years through a fully compliant Open EU tender as set out in the report.

We are mandated to have in place a transparent and compliant contract for the purchase of our Business Travel requirements, the value dictates the route to market and necessitates the need to compete the business.

The proposed procurement strategy gives us a timely opportunity to consult with stakeholders and the market for a refresh of current service options and our operational processes. It also gives us an opportunity to discuss the potential to baseline budgets based on any savings we drive through this procurement.

As this is third party spend at a level that triggers a procurement under the Public Contracts Regulations 2015 and the Standing Orders of the Council there is no opportunity to consider options other than the route to market. Options considered have therefore been whether or not to do a full open tender in our own right or compete this via a further competition under a pre-existing compliant third party framework such as the YPO.  The option of a full tender run in-house would allow for a bid from the incumbent supplier where a further completion under a framework would not.