Decision details

Contract for the Provision of Maintenance and Emergency Operational Services for Movable Flood Defence Assets in the Lower Don Valley

Decision status: Recommendations Approved

Purpose:

To approve the ongoing negotiations and principle of a direct award of a contract to Amey LG Limited to provide services in respect of our flood defences in the Lower Don Valley area. The services will include flood defence inspection, testing, maintenance and emergency operational services. The City Council are also seeking to approve delegations in respect of the final terms and award of the contract. The report will also give an overview of the need to efficiently maintain the flood defences that the Council has built to assist in the prevention of flooding in the area.

Decision:

The Cabinet Member for Transport and Development:-

 

(i) approves in principle a direct award of a contract for services, along with ongoing negotiations with Amey LG Limited to provide services of inspection, testing, annual maintenance and emergency operation of the moveable flood defences in the Lower Don Valley, subject to agreeing suitable terms;

 

(ii) delegates authority to the Head of Procurement and Supply Chain,in consultation with the Director ofLegal and Governance,  to agree the finalise terms of the contract to provide the services, detailed in the report, with Amey LG Limited;

 

(iii) delegates authority to the Head of Procurement and Supply Chain,in consultation with the Director ofLegal and Governance,to award the contract to Amey LG Limited, once suitable terms have been agreed; and

 

(iv) delegates authority to the Head of Procurement and Supply Chain,in consultation with the Director ofLegal and Governance, to take such steps as they deem appropriate to achieve the outcomes set out in the report.

 

Reasons for the decision:

The Council’s flood emergency first response plan requires a 24/7 operational control and management capability within the city in order to direct suitable resources to close the flood gates at short notice. Amey LG Limited have this capability and resources at their Olive Grove Depot in Sheffield.

 

Annual asset maintenance is required to keep the moveable flood defences at operational readiness throughout the year and to meet the terms of the Lower Don Valley Flood defence Scheme funding agreement between the City Council and the Environment Agency. In order to mitigate any operational/ maintenance interface risk it is preferable for Amey LG Ltd to undertake this work to ensure that the assets they will be operating in an emergency have been regularly maintained correctly.

Alternative options considered:

There were no alternative options presented in the report.

Publication date: 18/02/2019

Date of decision: 04/02/2019

Effective from: 23/02/2019

Accompanying Documents: