This Committee is responsible for
planning applications, Tree Preservation Orders, enforcement action
and some highway, footpath, road safety and traffic management
issues for the whole City. It is also responsible for determination
of City Centre planning, development of transport matters and
strategic development projects.
allowed at Planning Committees under the direction of the Chair of
the meeting. The
protocol on audio/visual recording and photography provides
Planning applications online
allows you to view details of planning applications.
Speaking at Planning
and Highways Committee Meetings
The public are able to speak at a Planning and Highways
Committee meeting. This is
restricted to one person to speak for and one person to speak
against a planning application report recommendation for up to five
minutes each. However, at the
Chair’s discretion, more speakers may be allowed to speak
with the same time allowance, although the Chair will ask and is
keen to ensure that they don’t repeat any issues already
raised by previous speakers. Where
possible, it is helpful for a nominated person to speak on behalf
of a group of people wanting to speak, although it is appreciated
this is not always possible.
Speakers addressing the
Committee should cover all their points in the time allowed, objectors to a planning application will
speak first followed by the applicant. It is also important, when
speaking, to address the planning policy issues in respect of the
proposed development, as the Committee has
to make a decision on these matters.
Those who go over their time
limit will be asked politely by the Chair to end their
representations. People will not be allowed to speak again after
they have spoken, unless invited to do so by the Chair of the
meeting. After representations to the
Committee, questions from Members will be answered by the officers,
unless it is considered necessary by the Chair for the
applicant/agent/objector to respond.
The public may also make
representations on other reports on the agenda e.g. Tree Preservation Orders. The same 5 minute limit
If you wish to attend a meeting
and make a representation, you must submit the request in writing
by 9.00 a.m. at least 2 clear working days in advance of the date
of the meeting, by email to the following address: firstname.lastname@example.org
E.g. For meetings held on a Tuesday, questions/petitions will need
to be received by 9.00 a.m. on the Friday of the week before.
Requests submitted after the deadline will be allowed at the
the discretion of the Chair. You will
also be asked to provide a contact email and/or telephone number.
(details of how we will use and keep
your information can be found
here). The Principal Democratic
Services Officer will ask you to confirm that you do not object to
your details being passed on to other people who wish to speak, to
encourage the selection of a single spokesperson, if this is necessary. Where agreement on a spokesperson is not reached,
speakers will be chosen on a first come, first served
Any additional issues raised in
any representations, which are not already addressed in the officer
report, will, be added to the Supplementary Report (this document
details any late representations, explanations and clarifications
received after the agenda has been published) and summarised by the
Planning Officer at the meeting. Any representations submitted in
relation to an item to be presented at Planning Committee must be
submitted 24 hours before the meeting commences to be taken into account.
that meetings will be filmed for live or subsequent broadcast via
the council’s website. See the Council’s
Webcasting Notice for more
If you have a general enquiry regarding
Planning Applications, please visit the Planning
section of our website.
Meetings of the Planning Committee have
to be held as physical meetings and are open to the
If you would like to attend the meeting,
please report to an Attendant in the Foyer at the Town Hall where
you will be directed to the meeting room. However, it
would be appreciated if you could register to attend, in advance of
the meeting, by emailing email@example.com, as
this will assist with the management of attendance at the
Please do not attend the meeting if you have
COVID-19 symptoms. It is also recommended that you undertake a
Covid-19 Rapid Lateral Flow Test within two days of the
meeting. To aid safe access and protect all attendees,
you are welcome to wear a face covering within the venue.
PLEASE NOTE: The Public Gallery in
the Town Hall Council Chamber can accommodate 50
persons. Social distancing may not be possible in the
Gallery depending on the numbers of members of the public in
attendance at the meeting. An overspill area will be
provided in the event that more than 50
members of the public attend - the webcast of the meeting will be
live streamed to that room.
We are unable to guarantee entrance to the
Public Gallery for observers, as priority will be given to
registered speakers and those that have registered to attend.
Alternatively, you can observe the meeting
remotely by clicking on the ‘view the webcast’ link
provided on the meeting
page of the website.