Browse Meetings

The Finance and Performance Policy Committee comprises 9 members. The following functions are within the remit of Finance and Performance Policy Committee:

• Finance and Commercial Services
• Legal and Information Governance
• Policy and Democratic Engagement
• People and Organisational Culture
• Transformation
• ICT and Digital Innovation

Within its remit the Committee:

• Takes decisions on any reserved matter;
• Is responsible for regular monitoring of data including performance and financial information and for monitoring the performance of services;
• Is responsible for working within the budget framework agreed by Council, including taking timely action to address any overspend within services;
• Is responsible for delivery against the Corporate Plan and any associated Annual Plans and reporting performance to Strategy and Resources Policy Committee;
• Must keep its work programme under review at each meeting;
• May consider any matters referred by an Area Committee.

The Committee may refer matters within its own remit (but not matters within the remit of any other Policy Committee) to Full Council only in exceptional circumstances. The Committee may refer matters to Strategy and Resources Policy Committee but to no other Policy Committee. It is responsible for delivery on matters referred by Strategy and Resources Policy Committee and, in the case of cross-cutting issues, for communication, through the Chairs, with any affected Policy Committee.

When devising policy, evaluating service delivery and taking decisions the Committee must consider:

• Public engagement in informing its work
• Equality, diversity and inclusion implications
• Climate and Bio-diversity

Matters Reserved to Finance and Performance Policy Committee

The Finance and Performance Policy Committee may take decisions in respect of the Performance, Finance and Property matters (but for the avoidance of doubt not those matters which are reserved to the Charity Trustee Sub-Committee) more particularly detailed below.

Performance:

• Receiving and considering reviews of Service, Financial and Corporate performance and reports on any performance issue;
• Referring performance matters to the relevant Policy Committee (notifying Strategy and Resources of all referrals) and escalating significant concerns to Strategy and Resources Policy Committee for consideration.

Finance:

• Monitoring Council budget each quarter;
• Agreement of Council policies in respect of fees and charges;
• Agreement upon virements of £500,000 and over or representing a major change of policy (any value) from one division of a Service to another or between Services within Directorates or between Directorates and within the approved budget;
• Reviewing proposals for the medium term financial plan and the budget prior to their consideration by Strategy and Resources Policy Committee;
• Responsibility for decisions up to the value of £500,000 on  commitments to funding in future years not covered within the Council’s medium term financial plan;
• Reserved decisions in relation to grants where they are cross-cutting or do not fall within the remit of another Policy Committee..

Capital Programme:

Subject to decisions being not contrary to the Capital Strategy, agreement of reports on the implementation of the capital programme provided under the Capital Programme Financial Reporting and Control Procedures, including:-

(a)      approval of all new schemes; except expenditure relating to feasibility works up to the value of £100,000 in accordance with the Financial Procedure Rules;

(b)      approval of a variation to an existing scheme which increases the value of the scheme by more than £100,000; and

(c)      acceptance and issue of capital grant funding (and where appropriate associated revenue grant funding) to enable capital scheme implementation.

Property:

(a)  Acquisitions of Property where the consideration to be paid by the Council exceeds £250,000, but not including any acquisition of Property that the Council is obliged by law to complete;

(b)  Disposals of Property, being of the freehold or leasehold but not including a mortgagee sale or disposal that Council must by law complete such as Right to Buy, lease enfranchisement or easements to certain service providers

(c)   Appropriation to another purpose of surplus property that has not been identified for disposal by the Finance and Performance Policy Committee.

The Committee may refer matters to Strategy and Resources Policy Committee but (except for performance matters) to no other Policy Committee and is responsible for delivery on matters referred by Strategy and Resources Policy Committee.

Attending Meetings

Meetings of the Committee have to be held as physical meetings and are open to the public. Meetings are normally held at Sheffield Town Hall.

If you would like to attend the meeting, please report to an Attendant in the Foyer at the Town Hall where you will be directed to the meeting room.  However, it would be appreciated if you could register to attend, in advance of the meeting, by emailing committee@sheffield.gov.uk, as this will assist with the management of attendance at the meeting.

PLEASE NOTE: The meeting rooms in the Town Hall have a limited capacity. We are unable to guarantee entrance to the meeting room for observers, as priority will be given to registered speakers and those that have registered to attend.

Alternatively, you can observe the meeting remotely by clicking on the ‘view the webcast’ link provided on the meetings page of the website.

Public Questions and Petitions

The arrangements for dealing with questions and petitions at Committee meetings are as follows:-

If you wish to attend a meeting and ask a question or present a petition, you must submit the question/petition in writing by 9.00 a.m. at least 2 clear working days in advance of the date of the meeting, by email to the following address: committee@sheffield.gov.uk.  E.g. For meetings held on a Wednesday, questions/petitions will need to be received by 9.00 a.m. on the Monday of that week. Questions/petitions submitted after the deadline will be asked at the meeting subject to the discretion of the Chair. You will also be asked to provide a contact email and/or telephone number. (Details of how we will use and keep your information can be found here).

The Chair of the meeting has discretion as to how questions and petitions are presented at the meeting and as to whether you are invited to ask your question or present a petition at the meeting or they are read out at the meeting. A response to the question or petition will be given by the Chair or Council officer.  If you are not able to attend the meeting, your question/petition may be referred to the Chair, and a written answer/response will be provided to you.

Where a submitted question or petition cannot be answered because time does not allow, or where a Member undertakes to provide a written answer/response, the written answer/response will be provided to you within ten working days of the meeting and will be published on the Council website.

Please note that the Chair of the meeting may not accept petitions or questions which relate to:-

• matters not being within the responsibility of the Local Authority or which affects the City or its inhabitants;
• judicial or quasi-judicial matters;
• individual planning/licence/grant applications or appeals;
• named officers or Members of the Council;
• confidential matters of the type referred to in Schedule 12A to the Local Government Act, 1972; or
• matters of an irrelevant, repetitious, defamatory, frivolous or offensive nature or a general misuse of the opportunity.

Recording of Meetings

Recording is allowed at Committee meetings under the direction of the Chair of the meeting. The protocol on audio/visual recording and photography provides further information.

Please note that meetings will be filmed for live or subsequent broadcast via the Council’s website. See the Council’s Webcasting Notice for more details.