Agenda item

5.1

Mike Weston, Assistant Director - ICT Service Delivery, attended the meeting to present the report.

5.2

The report provided the Committee with an update on the implementation of the recommendations arising from the Software Asset Management and Hardware Asset Management Audit reports finalised in March 2019.

5.3

Numerous requests had been made for Capita to provide information to support the audits, but this was not forthcoming.  Therefore, BCIS and Internal Audit had agreed the final report assurances, but significant progress on implementation of the recommendations was only really possible post exit from the Capita contract which occurred on 4^th January 2020.

5.4

Policies in relation to software and hardware asset management had been drafted and would be presented to the February meeting of the ICT Strategy Board.  A new service management tool had also been implemented and contracts and licences relating to Sheffield ICT had been given back to the Council.  A roll out of new equipment was also being carried out.

5.5

Councillor Josie Paszek asked if there were any expectations of timescales by which the work could be implemented.  Mike Weston hoped that a full inventory of assets would be complete by early summer and added that most of the PC’s were over 9 years old and were now in the process of being replaced.

5.6

Councillor Mohammed Mahroof asked what the costs of the transition were.  It was explained that the costs of the replacement equipment would be funded from the savings made by bringing ICT back in-house and the actual costs were being finalised.

5.7

RESOLVED: That (1) the current  positions be noted and a further report be provided to the Audit and Standards Committee by June 2020; and

(2) Copies of the Audit Reports be recirculated to Audit and Standards Committee Members for information.