Agenda item

11.1

Members considered a report of the Executive Director, Neighbourhood Services seeking approval to commission a contract with an external provider for Security Shuttering and Clean & Clearance Services of vacant properties for the Council.

11.2

RESOLVED UNANIMOUSLY: That the Housing Policy Committee:-

1.     Approve the commissioning of Security Shuttering Services and Clean & Clearance services to vacant properties for a period of 4 years with an estimated value of up to £4,150,000, as set out in this report.

2.     Notes the impact of the proposal set out in this report on the 2025/2026 business plan and future years, as set out in paragraph 7.2. This will need to be mitigated or included in future business planning.

11.3

Reasons for Decision

11.3.1

Preferred option – to commission the appropriate contract in the manner described in section 1 of this report. This will help enable the Council to continue to provide this key service. The commission of the contract will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

11.4

Alternatives Considered and Rejected

11.4.1

Alternative Option 1: Do nothing - This is not an option as the Council has the ongoing requirement for shuttering and clean & clearance services and public procurement regulations dictate that we procure a compliant contract for the delivery of these services.

11.4.2

Alternative Option 2: Self-Deliver - this is not an option; the service has neither the capacity or expertise to deliver these goods and services without the assistance of an external service provider

11.4.3

Alternative Option 3: Further extend existing contract – this is not an option as all available contract extensions have been utilised. As ever, Council must adhere to the Public Contract Regulations 2015 (PCR) thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PCR.

26.1.1

Members considered a report of the Executive Director, Neighbourhood Services seeking approval to commission a contract with an external provider for Security Shuttering and Clean & Clearance Services of vacant properties for the Council.

26.1.2

During the discussion of the above item the Committee agreed, in accordance with Council Procedure Rules, that as the meeting was approaching the two hours and 30 minutes time limit, the meeting should be extended by a period of 30 minutes.

26.2

RESOLVED UNANIMOUSLY: That the Housing Policy Committee:-

1.     Approve the commissioning of Security Shuttering Services and Clean & Clearance services to vacant properties for a period of 4 years with an estimated value of up to £4,150,000, as set out in this report.

2.     Notes the impact of the proposal set out in this report on the 2025/2026 business plan and future years, as set out in paragraph 7.2. This will need to be mitigated or included in future business planning.

26.3

Reasons for Decision

26.3.1

Preferred option – to commission the appropriate contract in the manner described in section 1 of this report. This will help enable the Council to continue to provide this key service. The commission of the contract will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

26.4

Alternatives Considered and Rejected

26.4.1

Alternative Option 1: Do nothing - This is not an option as the Council has the ongoing requirement for shuttering and clean & clearance services and public procurement regulations dictate that we procure a compliant contract for the delivery of these services.

26.4.2

Alternative Option 2: Self-Deliver - this is not an option; the service has neither the capacity or expertise to deliver these goods and services without the assistance of an external service provider

26.4.3

Alternative Option 3: Further extend existing contract – this is not an option as all available contract extensions have been utilised. As ever, Council must adhere to the Public Contract Regulations 2015 (PCR) thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PCR.