Committee Details

 

Sheffield’s Health and Wellbeing Board is a group of local GPs, local councillors, a representative of Sheffield citizens, and senior managers in the NHS and the local authority, all of whom seek to make local government and local health services better for local people and to deliver a single approach to improving the health and wellbeing of Sheffield residents.

 

The Board has a formal public meeting, normally four times per year, interspersed with engagement events and strategy development meetings.

 

Public Questions, Statements and Petitions

Members of the public have the opportunity to present petitions, ask questions and make statements at Board meetings.

 

A period of up to 30 minutes is allocated at each ordinary meeting for all questions, statements and petitions. The Chair of the meeting has discretion to order participations in an appropriate way to bring balance and fairness and to ensure a fair representation of the issues and voices heard at our meetings. The order for receiving public participations within the allocated time is:

 

1. Petitions
2. Questions relating to the agenda of the specific meeting
3. Supplementary questions to written questions relating to the remit of the Board
4. Statements

 

There may be situations where some questions and/or statements are not able to be presented in the meeting because time does not allow, or where the Chair undertakes to provide a written response. Where this occurs, a written response will be sent to participants within 10 clear working days of the meeting and will be published on the Council website.

 

The following arrangements apply to all types of question and statements:

 

• Your written question, supplementary question, agenda related question or statement must not exceed 200 words. A question may have multiple linked parts and that will be considered as one question as long as it is within the 200-word limit.

 

• Any pre-amble or introductory remarks must be included in the 200-word limit.

 

• You can have a maximum of two participations in any meeting e.g. a written remit question and a statement, or an agenda related question and a statement.

 

• All questions and statements must be sent by email to publicquestions@sheffield.gov.uk by the deadlines set out here. If you do not meet these deadlines, your question or statement will be deferred to the next meeting of the Board, unless you withdraw your submission. (Details of how we will use and keep your information can be found here).

 

• You have the option to attend the meeting in person, join remotely via hybrid link, request that a nominated person or Council officer read your submission on your behalf or request a written response. Please note, written remit questions will only receive a written response and will not be read out in the meeting.

 

The submission deadlines for meetings of this Board can be found here.

 

The arrangements for the different methods of public participation at Board meetings are as follows:

 

Written questions relating to the remit of the Board:

 

• You must submit your question in writing by 9 a.m., six clear working days before the scheduled meeting. E.g. for meetings held on a Wednesday, a written question will need to be received by 9.00 a.m. on the Monday of the previous week*.

 

• A response to your written question will be sent to you and published one clear day before the relevant meeting. E.g. for meetings held on a Wednesday, the response will be published on the Monday of that week*. The written question will not be read out at the meeting, so there is no requirement for you to attend the meeting, however you can if you wish to do so.

 

Supplementary questions:

 

• If you have submitted a written question, you can submit a supplementary question that arises directly from your original written question and/or the response.

 

• You must submit your supplementary question in writing by 9 a.m. on the working day before the relevant meeting. E.g. for meetings held on a Wednesday, a supplementary question will need to be received by 9.00 a.m. on the Tuesday of that week*.

 

• The Chair may respond verbally in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days.

 

Questions relating to the published agenda for the specific Board meeting:

 

• You must submit your question in writing by 9 a.m., two clear working days before the scheduled meeting. E.g. for meetings held on a Wednesday, an agenda related question will need to be received by 9.00 a.m. on the Friday of the previous week*.

 

• The Chair may respond verbally in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days.

 

Statements:

 

• Statements relevant to the remit of the Board must be received in writing by 9 a.m., six clear working days before the scheduled meeting.

 

• Statements relevant to items on the published agenda for the specific Board meeting must be received in writing by 9 a.m., two clear working days before the scheduled meeting.

 

• All statements will be published online the working day before the relevant meeting and circulated to all Members of the Board. 

 

• Statements can be read out at the relevant meeting (if time allows) and there is no commitment from the Chair to respond.

 

Petitions:

 

• You must submit your petition in writing by 9.00 a.m. at least 2 working days in advance of the date of the meeting, by email to committee@sheffield.gov.uk or via the e-petition facility on the Council’s website.

 

• You can present your petition at the meeting, either in person or remotely, and will be given up to three minutes to do this.  If you are not able to attend the meeting, brief details of the petition will be reported to the meeting or you can submit a statement (maximum of 200 words) to be read out on your behalf.

 

• A verbal response by the appropriate person may be provided in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days.

 

Please note that petitions, questions or statements will not be permitted if they relate to:-

• judicial or quasi-judicial matters;
• individual planning/licence/grant applications or appeals;
• identifiable officers or Members of the Council;
• confidential matters of the type referred to in Schedule 12A to the Local Government Act 1972;
• matters which are repetitious, including questions which are substantially the same as questions asked at other meetings of the Council or Committees within the previous six months; or
• matters of an irrelevant, defamatory, frivolous or offensive nature or a general misuse of the opportunity.

 

* subject to there being no bank holidays, these are not included when calculating clear working days.

 

Recording is allowed at meetings of the Board under the direction of the Chair of the meeting. The protocol on audio/visual recording and photography provides further information.

 

If you would like to attend the meeting, please register to attend by emailing committee@sheffield.gov.uk at least 2 clear days in advance of the date of the meeting. We are unable to guarantee entrance to observers, as priority will be given to registered speakers.

 

You can observe the meeting as a member of the public, please click on the ‘view the webcast’ link provided on the meeting page of the website.  Please note that meetings will be filmed for live or subsequent broadcast via the Council’s website.  See the Council’s Webcasting Notice for more details.