Committee Details

Finance Committee

Purpose of committee

The Finance Committee comprises 9 members. The Finance Committee may take decisions in respect of the Finance and Property matters (but for the avoidance of doubt not those matters which are reserved to the Charity Trustee Sub-Committee) more particularly detailed below:

 

Finance

·       Monitoring Council budget each month;

·       Agreement of Council policies in respect of fees and charges;

·       Agreement upon virements of £500,000 and over or representing a major change of policy (any value) from one division of a Service to another or between Services within Directorates and within the approved budget.

 

Capital Programme

Agreement of reports on the implementation of the capital programme provided under the Capital Programme Financial Reporting and Control Procedures, including:-

a)   Approval of all new schemes; except expenditure relating to feasibility works up to the value of £100,000 in accordance with the Financial Procedure Rules and

b)   Approval of a variation to an existing scheme which increases the value of the scheme by more than £100,000;

 

Property

a)   Acquisitions of Property where the consideration to be paid by the Council exceeds £250,000, but not including any acquisition of Property that the Council is obliged by law to complete;

b)   Disposals of Property, being of the freehold or leasehold but not including a mortgagee sale or disposal that Council must by law complete such as Right to Buy, lease enfranchisement or easements to certain service providers

o   Where the Council has been required by Law to publicly advertise the proposed Disposal (e.g. public open space); and one or more objections to the proposed Disposal has been received;

o   Which are not subject to a competitive process where the consideration to be received by the Council exceeds £300,000;

o   For less than the best consideration reasonably obtainable;

o   Which for any statutory or other legal reason need to be decided by a committee, not an officer

o   Which involve the transfer of a freehold interest, the grant of a lease for a term of not less than twenty-five years or the assignment of a lease with a remaining term of not less than twenty-five years AND a relevant councillor or parish/town council has objected

c)    Appropriation to another purpose of surplus property that has not been identified for disposal by the Finance Committee.

 

 

Attending Meetings

 

Meetings of the Committee have to be held as physical meetings and are open to the public. Meetings are normally held at Sheffield Town Hall.

 

If you would like to attend the meeting, please report to an Attendant in the Foyer at the Town Hall where you will be directed to the meeting room.  However, it would be appreciated if you could register to attend, in advance of the meeting, by emailing committee@sheffield.gov.uk, as this will assist with the management of attendance at the meeting.

 

PLEASE NOTE: The meeting rooms in the Town Hall have a limited capacity. We are unable to guarantee entrance to the meeting room for observers, as priority will be given to registered speakers and those that have registered to attend.

 

Alternatively, you can observe the meeting remotely by clicking on the ‘view the webcast’ link provided on the meetings page of the website.

 

Public Questions and Petitions

 

The arrangements for dealing with questions and petitions at Committee meetings are as follows:-

 

If you wish to attend a meeting and ask a question or present a petition, you must submit the question/petition in writing by 9.00 a.m. at least 2 clear working days in advance of the date of the meeting, by email to the following address: committee@sheffield.gov.uk.  E.g. For meetings held on a Wednesday, questions/petitions will need to be received by 9.00 a.m. on the Monday of that week. Questions/petitions submitted after the deadline will be asked at the meeting subject to the discretion of the Chair. You will also be asked to provide a contact email and/or telephone number. (Details of how we will use and keep your information can be found here).

 

The Chair of the meeting has discretion as to how questions and petitions are presented at the meeting and as to whether you are invited to ask your question or present a petition at the meeting or they are read out at the meeting. A response to the question or petition will be given by the Chair or Council officer.  If you are not able to attend the meeting, your question/petition may be referred to the Chair, and a written answer/response will be provided to you.

 

Where a submitted question or petition cannot be answered because time does not allow, or where a Member undertakes to provide a written answer/response, the written answer/response will be provided to you within ten working days of the meeting and will be published on the Council website.

 

Please note that the Chair of the meeting may not accept petitions or questions which relate to:-

  • matters not being within the responsibility of the Local Authority or which affects the City or its inhabitants;
  • judicial or quasi-judicial matters;
  • individual planning/licence/grant applications or appeals;
  • named officers or Members of the Council;
  • confidential matters of the type referred to in Schedule 12A to the Local Government Act, 1972; or
  • matters of an irrelevant, repetitious, defamatory, frivolous or offensive nature or a general misuse of the opportunity.

 

Recording of Meetings

Recording is allowed at Committee meetings under the direction of the Chair of the meeting. The protocol on audio/visual recording and photography provides further information.

 

Please note that meetings will be filmed for live or subsequent broadcast via the Council’s website. See the Council’s Webcasting Notice for more details.

 

Membership

Contact information

Support officer: Fiona Martinez, Democratic Services. Email: fiona.martinez@sheffield.gov.uk

Postal address:
Sheffield City Council
Town Hall
Sheffield
S1 2HH