Decisions

Award of 8 contracts for the provision of accommodation and support services for young people.

The contracts will be awarded for 18 months to include provision for breaking early and some level of flexibility in terms of wider strategic needs of the services.

It has been decided to award 18 month contracts from 1^st april 2019 to 30^th September 2020 (the contracts include provision for breaking early and some level of extension to provide flexibility in terms of the wider strategic needs of the service).  The contracts will be awarded to:

1.    Guinness Care for the provision of accommodation and support to young people with low-medium needs at a cost of £237,200 per annum for 18 months;

2.    Cherrytree Support Services Ltd for the provision of accommodation and support to young people with medium-high needs at a cost of £313,030.98 per annum for 18 months;

3.    Roundabout Ltd for the provision of accommodation and support to young people with medium-high needs at a cost of £270,422 per annum for 18 months;

4.    YWCA Yorkshire for the provision of accommodation and support to young women with medium-high needs at a cost of £160,000 per annum for 18 months;

5.    Young Women’s Housing Project for the provision of accommodation and support to young women with medium-high needs at a cost of £154,869 per annum for 18 months;

6.    Roundabout Ltd for the provision of a mediation service at a cost of £29,004 annual for 18 months;

7.    DePaul UK for the provision of a supported lodgings service at a cost of £26,225 core costs over 18 months plus up to six placement fees at a cost per placement being the difference between Housing Benefit allowance and £150 per week.  De Paul will be required to claim the maximum housing benefit per young person.  Any services required beyond six will be spot purchased at a cost of £112.49 per week at the discretion of the Council and within the resources available, to a maximum of £86,000; and

8.    Roundabout Ltd for the provision of a floating support service at a cost of £225,818 per annum for 18 months.

The Council’s Electricity Supply Contract expires 31 March 2019. This report seeks delegated authority to:

1.    Re- procure the Councils Electricity Supply Contract via a Central Purchasing Body (CPB)

2.    To grant delegated authority to Director of Finance and Commercial Services or his/her nominated deputy to award a contract for this procurement.

That the Executive Director:

(i)            approves the Council to call off from the new Yorkshire Purchasing Organisation (YPO) framework and enter into a new 4-year electricity contract with Npower with effect from 1st April 2019 on the basis set out in the report; 

(ii)          approves the Council to purchase green electricity under the new electricity contract in order to achieve its objective within the Green City Strategy and support the Council’s role in addressing carbon reduction targets in Sheffield;

(iii)         delegates authority to the Director of Finance and Commercial Services (or the equivalent grade officer) in consultation with the Director of Legal and Governance,

a.    to decide the procurement strategy for and the award of the new contract;

b.    to enter into negotiations with YPO/new supplier and agree the terms of the new contract;  and

c.    to take all other necessary steps not covered by existing delegations to achieve the outcomes outlined in this report.

Approval is being sought to agree to end a contract (which is a small pilot ‘Housing First’ service) on 26^th April 2019, prior to the end of the contract period but where both the provider and commissioners mutually wish to end the contract. 

That approval be given to end a contract for the ‘Housing First’ pilot on 26^th April 2019, by mutual agreement between the Council and The Cathedral Archer Project (the provider).

Alternative proposal to the extension of English Institute of Sport Sheffield in order to provide indoor sports provision for the Oasis Academy.

That the Leader of the Council:-

(i) approves the revised proposal of an integrated indoor sports provision within the current EISS building for the Oasis Academy;

(ii) approves the principle of providing grant funding to the Sheffield City Trust up to the amount of £1.5 million, to facilitate the indoor sports provision for the Oasis Academy, to be allocated from Schools Capital budget;

(iii) approves the variation to the Capital Programme; and

(iv) delegates authority to the Executive Director, People Services in consultation with the Interim Director of Finance and Commercial Services and the Director of Legal and Governance to take any other steps necessary to implement the decision to the extent not already delegated.

(i) The tender of Amey Hallam Highways in the sum of £13,110 is accepted; and;

(ii) a Letter of Acceptance is issued accordingly.

(i) The tender of Amey Hallam Highways in the sum of £38,868.31 is accepted; and

(ii) a Letter of Acceptance is issued accordingly.

(i) The tender of T H Michaels (Construction) Ltd in the sum of £209,999.34 is accepted; and

(ii) a Letter of Acceptance is issued accordingly.

(i) The tenders of Clixbys Land Design in the sum of £34,000 and Tilhill Forestry in the sum of £35,745 are accepted; and

(ii) a Letter of Acceptance is issued accordingly.