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Decisions

Use the search options below to find information regarding decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

27/11/2019 - Thornbridge Discovery Centre Fire Alarm Replacement ref: 2427    Recommendations Approved

Contract award to Nixon Electrical Ltd

Decision Maker: Head of Commercial Business Development

Decision published: 06/12/2019

Effective from: 27/11/2019

Decision:

1.    The tender of Nixon Electrical Ltd in the sum of £72,771.08 is accepted; and

2.    A Letter of Acceptance is issued accordingly.

3.    Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 18.09.19

Lead officer: Tim Hardie


27/11/2019 - Adamfield Tower Block Re-Roofing ref: 2426    Recommendations Approved

Contract award to Beasham Asphalt

Decision Maker: Head of Commercial Business Development

Decision published: 06/12/2019

Effective from: 27/11/2019

Decision:

1.    The tender of Beasham Asphalt in the sum of £68,425 is accepted; and

2.    A Letter of Acceptance is issued accordingly.

3.    Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet  on 15.03.17.

Lead officer: Tim Hardie


27/11/2019 - New Council Housing Adlington Phases 4a & 4b ref: 2425    Recommendations Approved

Contract award to United Living (North) Ltd

Decision Maker: Head of Commercial Business Development

Decision published: 06/12/2019

Effective from: 27/11/2019

Decision:

1.    The tender of United Living (North) Ltd in the sum of £21,596,024.49 is accepted; and

2.    A Letter of Acceptance is issued accordingly.

3.    Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 15.03.17.

Lead officer: Tim Hardie


27/11/2019 - Shirebrook Valley Visitors Centre (Phase 1) ref: 2424    Recommendations Approved

Contract award to R F Joinery & Shopfitting Ltd

Decision Maker: Head of Commercial Business Development

Decision published: 06/12/2019

Effective from: 27/11/2019

Decision:

1.    The tender of R F Joinery & Shopfitting Ltd in the sum of £87,690.00 is accepted; and

2.    A Letter of Acceptance is issued accordingly.

3.    Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 19.06.19.

Lead officer: Tim Hardie


03/12/2019 - Variation of Learn Sheffield's School Improvement Commissioning Contract ref: 2419    Recommendations Approved

The report seeks approval for the variation of the existing School Improvement Commission contract between Sheffield City Council (SCC) and Learn Sheffield (LS) to include:

·         The provision of strategic activities, required by SCC, in partnership with schools.

Decision Maker: Executive Director, People Services

Decision published: 05/12/2019

Effective from: 03/12/2019

Decision:

That the Executive Director of People Services:

 

1.    approves the variation of SCC’s existing School Improvement Commission contract with Learn Sheffield to include the provision of strategic activities required by SCC in partnership with schools, as outlined in the report, and;

 

2.    delegates authority to the Director of Commissioning, Inclusion and Learning Services (or the equivalent grade officer), in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance:

 

a.    to approve the procurement strategy for and the award of the new services to Learn Sheffield within the current commission;

b.    to enter into negotiations with Learn Sheffield and agree the terms of the variation to cover the new services, as outlined in the report, and;

c.    to take all other necessary steps not covered by existing delegations to achieve the outcomes outlined in the report.

Lead officer: Chris Charnley


03/12/2019 - Observational Contact Service ref: 2418    Recommendations Approved (subject to call-in)

Since April 2013 the contract for observational contact for children in care has been commissioned externally. This contract has ended, with no option to extend so there is need to explore procurement options to continue to fulfil our statutory duty to provide contact. 

Decision Maker: Cabinet Member for Children and Families

Decision published: 03/12/2019

Effective from: 10/12/2019

Decision:

The Cabinet Member:

 

1)            agrees the proposal for officers to conduct a thorough review of the Observational Contact Service to develop and improve the experiences of children & young people and their families and to explore the possibility of providing the service in a variety of ways including bringing it back in-house and report back within 6 months with an option appraisal;

 

2)            approves the proposal to recommission and retender a contact service framework of providers to be called-off as necessary for a period of up to four years; and

 

3)            delegates authority to the Director of Finance and Commercial Services and in consultation with the Executive Director of People’s Portfolio or his nominated representative to award the framework contract(s).

 

Lead officer: Paul Dempsey


27/11/2019 - Sheffield Half Marathon and 10K Road Races ref: 2417    Recommendations Approved

SCC is looking to secure a professional organisation with experience of organising large road races on the public highway to bid to host a half marathon and 10k (separate times of the year) for 5 years commencing with the first race 2021.

Decision Maker: Cabinet Member for Culture, Parks and Leisure

Decision published: 02/12/2019

Effective from: 07/12/2019

Decision:

That (a) approval is given to retender for an event organiser to deliver a service (10k and half marathon road race) for a period of 5 years, with an option to extend for a further 2 years; and

 

(b) the Director of Finance & Commercial Services be authorised to approve the outcome of the tender and award the contract to the preferred bidder.

 

 

Lead officer: Julie King


27/11/2019 - School Streets and Play Streets ref: 2416    Recommendations Approved

This report recommends the preparation of a Council policy framework relating to the approval of temporary road closures for Play Streets and details of a pilot School Streets scheme.

Decision Maker: Cabinet Member for Transport and Development

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

That (a) in relation to School Streets:-

(i)    a pilot school streets scheme is approved;

(ii)  the school streets selection policy and prioritisation procedure is approved; and

(iii)the impact of School Streets be monitored and assessed before deciding whether these should be made permanent, as well as identifying opportunities to expand the scheme to other suitable locations next year; and

(b) in relation to Play Streets, officers are authorised to undertake a pilot scheme to help shape future Council policy relating to the approval of temporary road closures for street play events and develop further details/application forms, etc.

 

Lead officer: Susie Pryor


20/11/2019 - Tackling Inequalities in the City through investing in Grants to the Voluntary and Community Sector 2020-2021 ref: 2413    Recommendations Approved

The report seeks permission to agree a grant aid budget at a value of £1.437m for a period of one financial year (2020-2021) and extend the majority of existing Grant Aid funding arrangements for 12 months up to 31 March 2021, to allow for a full and thorough review of Voluntary Sector Grant Aid.

 

Decision Maker: Cabinet

Made at meeting: 20/11/2019 - Cabinet

Decision published: 27/11/2019

Effective from: 03/12/2019

Decision:

9.1

The Executive Director, People Services, submitted a report seeking permission to agree a grant aid budget, at a value of £1.437m, for a period of one financial year (2020-2021) for the purposes outlined in the report, and to extend the majority of existing grant aid funding arrangements for 12 months up to 31 March 2021, to allow for a full and thorough review of Voluntary Sector Grant Aid to be undertaken to (a) understand outcomes achieved from grant aid funding, (b) understand the impact on Council priorities of not funding the voluntary and community sector (VCS) and (c) gain an overview of total Council investment in the VCS.

 

 

9.2

RESOLVED: That Cabinet agrees an extension to the existing Grant Aid Strategy (2017-20) for 12 months from 1st April 2020 to 31st March 2021, as outlined in the report, and in particular:-

 

 

 

(i)

approves the Grant Aid budget for the extension period of £1.437m for the financial year 2020-2021, as detailed within the report;

 

 

 

(ii)

approves the individual grant awards as detailed within the report and delegates authority for signing the necessary variations to the existing multi-year Grant Agreements to the Head of Communities where no such authority exists under the Leader’s Scheme of Delegation;

 

 

 

(iii)

agrees that the Tackling Inequality Fund be re-launched for applications; and where no such authority exists under the Leader’s Scheme of Delegation, delegates authority to the Head of Communities, in consultation with the Cabinet Member for Neighbourhoods and Community Safety, to award and manage such grant awards in line with the report;

 

 

 

(iv)

awards existing Lunch Clubs a 12 month extension for 2020/21, subject to a delegated approval of the Head of Communities in line with the report;

 

 

 

(v)

approves the extension of the Lunch Club Development Support for 12 months in line with the report, and where no such authority exists under the Leader’s Scheme of Delegation, delegates authority to the Head of Communities to manage such Development Support in line with the report;

 

 

 

(vi)

where no existing authority exists under the Leader’s Scheme of Delegation, delegates authority to the Head of Communities to:-

 

 

 

(A)

agree the amounts, purposes and recipients of any individual grants awarded in-year from the Grant Funds including any additional sums received, returned or unpaid and to carry out such management and award and withdrawal of such funding as necessary and in line with the report;

 

 

 

 

(B)

to allocate any other additional sums that may be received in-year from other parts of the Council or other partners as part of the Voluntary Sector Grant Aid process to fund local voluntary sector activity;

 

 

 

 

(C)

to vire the budgets between the stated grant funds if an underspend is identified during the financial year; and

 

 

 

 

(D)

to make changes to the ‘outcomes and delivery’ of grants for 2020/21 in line with the objectives of the report.

 

 

 

9.3

Reasons for Decision

 

 

9.3.1

Extending existing arrangements for a year into 2020/21 allows us to continue to support the valuable work of the VCS, tackling inequalities in Sheffield in the most cost effective way, whilst we undertake a thorough review of the Council’s investment in grant aid, how we can link to other funding streams and gain a greater understanding of the overall impact to its citizens.

 

 

9.3.2

The City Council wishes to continue to fund the voluntary sector through grant aid whilst understanding the financial constraints. We want to show the voluntary sector we value the excellent and wide ranging support they provide to a wide and diverse range of Sheffield residents.

 

 

9.3.3

Relaunching the Tackling Inequalities Fund, part of the overall Grant Aid monies, allows us to invite new organisations in the city to bid for funding to allow for innovative support to the City’s diverse communities.

 

 

9.4

Alternatives Considered and Rejected

 

 

9.4.1

Make no reduction to the Grant Aid fund

 

A strong voluntary and community sector is the foundation for a thriving society, and is invaluable in supporting the Council’s priority to reduce inequalities across the City of Sheffield, e.g. health, poverty.

 

 

9.4.2

Reduction applied to Citizens Advice Bureau grant only

 

Reducing the largest grant, the Citizens Advice Bureau (CAB) grant, means only one grant recipient receives a cut in 2020/21. CAB also receives funding from other services within the Council. However, this may lead to a reduced service to a particular community or loss of a post.

 

 

9.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

9.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

9.7

Respective Director Responsible for Implementation

 

 

 

John Macilwraith, Executive Director, People Services.

 

 

9.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Safer and Stronger Communities.

 

Lead officer: Angela Greenwood


20/11/2019 - Disposal of Land at Smithfield and Cross Smithfield ref: 2411    Recommendations Approved

The report seeks authority to dispose Sheffield City Council land interests in property at Smithfield and Cross Smithfield enabling the Council to achieve a capital receipt, bringing forward the development of housing and achieving the redevelopment/regeneration of a brownfield site.

Decision Maker: Cabinet

Made at meeting: 20/11/2019 - Cabinet

Decision published: 27/11/2019

Effective from: 03/12/2019

Decision:

12.1

The Executive Director, Place, submitted a report seeking approval for Sheffield City Council to enter into an agreement for the disposal of freehold land at Smithfield and Cross Smithfield within the city centre.

 

 

12.2

RESOLVED: That Cabinet:-

 

 

 

(a)

approves the proposals set out within the report and the terms of the proposed agreement as explained in the appendix to the report, and declares the land identified surplus to the requirements of the Council;

 

 

 

(b)

delegates authority to the Chief Property Officer to agree the terms of the disposal and the terms of any other documentation required; and

 

 

 

(c)

delegates authority to the Director of Legal and Governance, in consultation with the Chief Property Officer, to negotiate and complete such legal documentation as they consider necessary, on such terms as they may agree, to give effect to the proposals set out in the report.

 

 

12.3

Reasons for Decision

 

 

12.3.1

The intended outcome of the proposal is to deliver new private housing in a designated housing growth area and help assist with the continued regeneration of the St Vincent’s Quarter. The development proposes to deliver a mix of housing tenures which are non-student and will include a significant number of affordable units.

 

 

12.3.2

The proposals will relocate existing businesses to other commercial sites within the city which are more sustainable and repurpose older commercial use buildings which are inefficient.

 

 

12.4

Alternatives Considered and Rejected

 

 

12.4.1

The Council could do nothing; this may result in the site remaining in its current use for several more years. As existing buildings deteriorate, levels of occupation may fall and parts of the site may become derelict, as has been experienced with other sites within St Vincent’s Quarter.

 

 

12.4.2

It is feasible that individual parts of the site may be brought forward for redevelopment in isolation; this could result in a compromised scheme or restrict the future redevelopment of other/adjacent sites.

 

 

12.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

12.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

12.7

Respective Director Responsible for Implementation

 

 

 

Laraine Manley, Executive Director, Place.

 

 

12.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Economic and Environmental Wellbeing.

 

Lead officer: Tammy Whitaker


20/11/2019 - Disposal of Land at 210 Rockingham Street ref: 2410    Recommendations Approved

The report seeks authority to dispose Sheffield City Council land interests in property at 210 Rockingham Street enabling the Council to achieve a capital receipt, bringing forward the redevelopment of an underutilised site for housing. 

Decision Maker: Cabinet

Made at meeting: 20/11/2019 - Cabinet

Decision published: 27/11/2019

Effective from: 03/12/2019

Decision:

13.1

The Executive Director, Place, submitted a report seeking approval for Sheffield City Council to dispose of freehold land at 210 Rockingham Street to enable the assembly of a larger site to be redeveloped for student housing.

 

 

13.2

RESOLVED: That Cabinet:-

 

 

 

(a)

approves the proposals set out within the report and the terms of the proposed disposal as explained in the appendix to the report, and declares the land identified surplus to the requirements of the Council;

 

 

 

(b)

delegates authority to the Chief Property Officer to agree the terms of the disposal and the terms of any other documentation required; and

 

 

 

(c)

delegates authority to the Director of Legal and Governance, in consultation with the Chief Property Officer, to negotiate and complete such legal documentation as they consider necessary, on such terms as they may agree, to give effect to the proposals set out in the report.

 

 

13.3

Reasons for Decision

 

 

13.3.1

The intended outcome of the proposal is to deliver new purpose built student accommodation within the city centre and repurpose existing commercial sites where older buildings are inefficient and would benefit from redevelopment.

 

 

13.3.2

The development proposals will help attract additional footfall in the retail core which will be of benefit to the city. The disposal will also deliver a significant capital receipt, New Homes Bonus and CIL contribution for the Council.

 

 

13.3.3

The proposals will deliver the economic and financial benefits as outlined within the report and its appendix. 

 

 

13.4

Alternatives Considered and Rejected

 

 

The Council could do nothing.  This may result in the site remaining in its current use for several more years. Other parts of the site may be brought forward in isolation which may result in a compromised scheme. This could also have a negative impact on the continued or future use of the Council owned land.

 

 

13.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

13.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

13.7

Respective Director Responsible for Implementation

 

 

 

Laraine Manley, Executive Director, Place.

 

 

13.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Economic and Environmental Wellbeing

 

Lead officer: Tammy Whitaker


20/11/2019 - Joint Commissioning: The Sheffield Response To The NHS Long Term Plan ref: 2408    Recommendations Approved

Cabinet will be asked to note the ongoing work of the Joint Commissioning Committee and the work underway to align service change, investment, contracting processes and collective commissioning intentions with financial planning.

 

Decision Maker: Cabinet

Made at meeting: 20/11/2019 - Cabinet

Decision published: 27/11/2019

Effective from: 03/12/2019

Decision:

8.1

The Director of Public Health submitted a report setting out Sheffield City Council’s (SCC) support to the ongoing development of arrangements for implementing the priorities in the NHS Long Term Plan (LTP). It described several key principles that Cabinet were asked to endorse, then explained how, through the various joint arrangements already in place, Sheffield is responding to the challenges set out in that Plan. It identified a number of areas where the LTP’s aspirations are considered to be too weak, set out the Council’s response to those areas, and described SCC’s aspirations for how the health and care system should work at neighbourhood, city and ‘Integrated Care System’ (ICS) geographies.

 

 

8.2

RESOLVED: That Cabinet:-

 

 

 

(a)

notes and endorses the Council’s response to the NHS Long Term Plan, as set out in the report;

 

 

 

 

(b)

endorses the direction of travel set out in the next steps section of the report; and

 

 

 

 

(c)

requests that the Cabinet Member for Health and Social Care engages in a dialogue with South Yorkshire and Bassetlaw (SY&B) ICS to ensure that the position set out in this report is given due consideration.

 

 

 

8.3

Reasons for Decision

 

 

 

Following consultation with the Clinical Commissioning Group and the Council, the report is the agreed way forward.

 

 

8.4

Alternatives Considered and Rejected

 

 

 

To not accept the recommendations in the report.

 

 

8.5

Any Interest Declared or Dispensation Granted

 

 

None

 

 

8.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

None

 

 

8.7

Respective Director Responsible for Implementation

 

 

Greg Fell, Director of Public Health

 

 

8.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

Healthier Communities and Adult Social Care

 

Lead officer: Eleanor Rutter


20/11/2019 - Revenue Budget and Capital Programme Monitoring 2019/20 - as at 30/09/2019 ref: 2412    Recommendations Approved

This report provides the Month 6 monitoring statement on the City Council’s Revenue Budget and Capital Programme for 2019/20

Decision Maker: Cabinet

Made at meeting: 20/11/2019 - Cabinet

Decision published: 27/11/2019

Effective from: 04/12/2019

Decision:

11.1

The Executive Director, Resources, submitted a report providing the outturn monitoring statement on the City Council’s Revenue and Capital Budget 2019/20, as at the end of Month 6.

 

 

11.2

RESOLVED: That Cabinet:-

 

 

 

(a)

notes the updated information and management actions provided by the report and the attached appendices on the 2019/20 Revenue Budget Outturn;

 

 

 

(b)

in relation to the Capital Programme, notes the forecast Outturn position described in Appendix 2 of the report;

 

 

 

(c)

notes the review of the Treasury Management Strategy and prudential indicators in Appendix 4 of the report; and

 

 

 

(d)

approves the requests in the Sheffield City Trust section of this report relating to operational subsidy funding and additional grant financing to support capital maintenance and approves the request for approval of funding for the Council’s own additional costs for developing a long term leisure strategy.

 

 

11.3

Reasons for Decision

 

 

To record formally changes to the Revenue Budget and the Capital Programme.

 

 

11.4

Alternatives Considered and Rejected

 

 

A number of alternative courses of action are considered as part of the process undertaken by Officers before decisions are recommended to Members. The recommendations made to Members represent what Officers believe to be the best options available to the Council, in line with Council priorities, given the constraints on funding and the use to which funding is put within the Revenue Budget and the Capital Programme.

 

 

11.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

11.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

11.7

Respective Director Responsible for Implementation

 

 

 

Eugene Walker, Executive Director, Resources.

 

 

11.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Overview and Scrutiny Management Committee.

 

Lead officer: David Phillips


07/11/2019 - Portfolio Surplus Land Declaration: Former Caretaker Property, 212 Darnall Road, S9 5AF ref: 2415    Recommendations Approved

The report seeks agreement for the former caretaker property, 212 Darnall Road, S9 5AF to be declared surplus as it is no longer required by the portfolio for the delivery of services.

 

Decision Maker: Executive Director, People Services

Decision published: 27/11/2019

Effective from: 07/11/2019

Decision:

That the site of the former caretaker property, 212 Darnall Road, S9 5AF be declared surplus to the requirements of the People portfolio.

 

Lead officer: Tricia Slater


19/11/2019 - Agreement with Guinness Housing Partnership for Supported Living Accommodation for People with Learning Disabilities ref: 2414    Recommendations Approved

To enter into a new agreement for supported living accommodation including provision for nominations by the Council to vacancies, the relationship with support providers and payments by the Council if Guinness incurs loss of income because of voids lasting longer than six weeks.

Decision Maker: Cabinet Member for Children and Families

Decision published: 22/11/2019

Effective from: 29/11/2019

Decision:

That:-

 

(a)  the Council enters into a single nomination and voids agreement with the Guinness Partnership Limited (Guinness), in the form attached to the report, for the provision of supported living accommodation for the four sites outlined in the report;

 

(b)  the Director of Adult Services is authorised to negotiate future variation of Schedule 2 to the agreement to include other learning disabilities schemes, if appropriate, in consultation with the Cabinet Member;

 

(c)  the Director of Adult Services, in consultation with the Director of Legal and Governance and the Director of Finance and Commercial Services, is authorised to take such steps as necessary to implement these proposals as outlined in the report; and

 

(d)  a payment of £62,389.18 is made to Guinness in respect of void losses incurred at Handsworth and Mansfield View since January 2017, for the reasons outlined in the report.

 

 

 

Lead officer: Joe Horobin


20/11/2019 - Month 6 Capital Approvals ref: 2407    Recommendations Approved

This report provides details of the additions and variations to the Capital Programme for approval by Cabinet.

Decision Maker: Cabinet

Made at meeting: 20/11/2019 - Cabinet

Decision published: 20/11/2019

Effective from: 03/12/2019

Decision:

10.1

The Executive Director, Resources, submitted a report providing details of proposed changes to the Capital Programme 2019/20, as brought forward in Month 6.

 

 

10.2

RESOLVED: That Cabinet:-

 

 

 

(a)

approves the proposed additions and variations to the Capital Programme listed in Appendix 1 of the report, including the procurement strategies and delegates authority to the Director of Finance and Commercial Services or nominated Officer, as appropriate, to award the necessary contract; and

 

 

 

(b)

approves the making of grants as identified in Appendix 2 of the report, and where the identity of any recipients is not known or to be confirmed, delegated authority be given to the Head of Strategic Transport and Infrastructure to determine grant award in line with the objectives of the Clean Bus Technology Fund project, where no existing authority within the Leader’s Scheme of Delegation exists.

 

 

10.3

Reasons for Decision

 

 

10.3.1

The proposed changes to the Capital Programme will improve the services to the people of Sheffield.

 

 

10.3.2

To formally record changes to the Capital Programme and gain Member approval for changes in line with Financial Regulations and to reset the Capital Programme in line with latest information.

 

 

10.3.3

Obtain the relevant delegations to allow projects to proceed.

 

 

10.4

Alternatives Considered and Rejected

 

 

A number of alternative courses of action are considered as part of the process undertaken by Officers before decisions are recommended to Members. The recommendations made to Members represent what Officers believe to be the best options available to the Council, in line with Council priorities, given the constraints on funding and the use to which funding is put within the Revenue Budget and the Capital Programme.

 

 

10.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

10.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

10.7

Respective Director Responsible for Implementation

 

 

 

Eugene Walker, Executive Director, Resources.

 

 

10.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Overview and Scrutiny Management Committee.

 

Lead officer: Damian Watkinson