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Decision details

Procurement for the Care and Support services at the new Buchanan Green Retirement Living Scheme due to open Spring 2022.

Decision Maker: Co-operative Executive

Decision status: Recommendations Approved

Is Key decision?: Yes


The Buchanan Green Retirement Living Scheme is a new Sheffield City Council Housing and Neighbourhoods Older People’s Independent Living (OPIL) development which is scheduled to open Spring 2022.  50% of the tenants living in the scheme will be eligible for an adult social care and support service to meet their needs, therein we are required to tender and procure a contracted provider for the delivery of these services. 




The purpose of the report was to seek approval to develop a procurement strategy and then to tender for the contract for the delivery of adult’s care and support services at Buchanan Green Retirement Living Scheme.


In order to do this, we would also like to seek approval from the Co-operative Executive to delegate authority to the Director of Adult Services to take the necessary steps to implement the Procurement Strategy and award the contract for Buchanan Green Retirement Living Scheme.


The report highlighted the importance of ensuring the delivery of care and support services that meet the needs of the people within the new Scheme, by procuring a care and support provider able to fully meet the requirements of the Service Specification.




RESOLVED: That Co-operative Executive:-


Delegate authority to the Director of Health and Adult Social Care in consultation with the Director of Legal and Governance Services, Director of Finance and Commercial Services and the lead Executive Member for Health and Social Care:

i) To develop a procurement strategy and award contracts in line with this report; and

ii) Take other such necessary steps not covered by existing delegations to achieve the outcomes and objectives of this report.




Reasons for Decision




The Buchanan Green Scheme will be opening in Spring 2022. Potentially up to 50% of the tenants living in the scheme will have an assessed eligible personal care and support need.  The procurement will be required for the delivery of planned care for those with an assessed care need, plus unplanned care and support service to all tenants living in the scheme. If a contracted provider is not established ready for the opening of the scheme, there would be no planned or unplanned care provision for tenants.




The majority of the tenants with eligible care needs will already have care and support packages in place prior to the move. The tenants who accessed council arranged Home Care services will potentially free up some much needed capacity within the Independent Sector and in most cases will reduce costs, with Home Care packages generally being charged at a higher rate. 






Buchanan Green will be a vibrant independent living community, which is the central characteristic that differentiates it from a care home.  The delivery of planned pre-assessed care and support services via an on-site care presence, and the provision of unplanned care and support where required to all tenants, is a key element to sustaining this ethos and promoting it as a feasible alternative to residential care.




This proposal also allows for the continued close working with Health, Housing and Public Health colleagues. 




The flexibility of the on-site support easily supports outcomes-based care and support, with positive outcomes for all tenants including people living with dementia. 




The proposed levels of care will help support a balanced community and enable tenants to have a ‘home for life’, at the same time preventing or delaying the need for permanent care. 




Alternatives Considered and Rejected




As part of the review of the Extra Care contracts the following alternative options were considered but scored poorly in the options appraisal against strategic fit, and neither option was recommended. 




‘To provide a service via the Home Support Framework’.  Day time support arranged on a case-by-case basis from providers on the Home Care Framework and overnight support provided by City Wide Care Alarms.  This is not consistent with any of the important elements of independent living and would have an unacceptably high impact on the individuals. 




To operate an onsite 24/7 dedicated care and support service via procurement of a care provider to deliver the service.  The 24/7 service would include planned and unplanned support to all tenants, with the exception of planned overnight care, that would continue to be delivered via the ‘Care at Night’ service. This option was unsustainable as tenants do not pay any contribution toward the cost of the 'overarching' 24 hour support. 




Any Interest Declared or Dispensation Granted




Councillor Jayne Dunn declared a personal interest as a the local ward member.




Reason for Exemption if Public/Press Excluded During Consideration








Respective Director Responsible for Implementation




Executive Director, People Services




Relevant Scrutiny and Policy Development Committee If Decision Called In




Healthier Communities and Adult Social Care



Report author: Sarah Swinburn

Publication date: 22/10/2021

Date of decision: 20/10/2021

Decided at meeting: 20/10/2021 - Co-operative Executive

Effective from: 29/10/2021

Accompanying Documents: