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Decision details

Retender of Tenants Contents Insurance Scheme for Council Tenants

Decision Maker: Co-operative Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Purpose:

To prepare and administer a tender process to ensure the best scheme is in place for the tenants of Sheffield City Council.  This will include producing tender documents, listing for interested parties, reviewing tender bids and possibly interviewing potential contractors using a panel made up of SCC officers and tenants representatives, and selecting a party to enter into a contract.

 

Decision:

10.1

The report sought authority to tender for a broker to arrange (through an insurance provider), contents insurance policies for Sheffield City Council tenants for the period 1st April 2023 to 31 March 2026, and contract with that broker on terms that allows Sheffield City Council to administer the Tenants Contents Insurance Scheme (the ‘Scheme’).

 

 

10.2

RESOLVED: That Co-operative Executive:-

 

 

1.    Notes the contents of the report;

 

2.    Approves the council undertaking a full tender for a broker to arrange (through an insurance provider), contents insurance policies for Sheffield City Council tenants for the period 1st April 2023 to 31 March 2026, and contract with that broker on terms that allows Sheffield City Council to administer the Tenants Contents Insurance Scheme (the ‘Scheme’); and

 

3.    To the extent not already delegated to them by the Leader’s Scheme of Delegation, delegate authority to the Executive Director of Place, in consultation with the Director of Legal and Governance and Director of Finance and Commercial Services to prepare and execute all required documentation and take steps to implement these recommendations.

 

 

10.3

Reasons for Decision

 

 

10.3.1

To ensure that the Council tests the full Tenants Contents Insurance market.  To ensure involving tenants’ representatives in the evaluation and decision making process to ensure the tenants voice is heard, and commercial services, financial services and legal services to ensure we are commercially, financially and legally compliant.  It is believed that this is the only way to ensure the Council has in place the best product for our tenants, to enable them to be financial resilient in future.

 

 

10.4

Alternatives Considered and Rejected

 

 

10.4.1

The other options considered and discounted are –

  • To end the tenants contents insurance offer via SCC on 31 March 2022 when the contract with AON and Aviva ends.  As at 1 February 2022 this would leave 3989 SCC tenants without a Tenants Contents Insurance offer and they would have to source an alternative product
  • To recontract with the incumbent AON and Aviva.  This would mean no market testing and we would not be sure we are offering the best product for SCC tenants.  We would also not be offering a commercial opportunity to all providers on the market.  This would contravene SCC regulations

·       To use a framework provider to secure a product.  However the only framework providers at the moment are sole product frameworks and would not allow our incumbent or other providers to be involved in the tender process

 

 

10.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

10.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

10.7

Respective Director Responsible for Implementation

 

 

 

Executive Director, Place

 

 

10.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Overview and Scrutiny Management Committee

 

Report author: Rachel Dawson

Publication date: 21/02/2022

Date of decision: 16/02/2022

Decided at meeting: 16/02/2022 - Co-operative Executive

Effective from: 26/02/2022

Accompanying Documents: