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Decision details

Procurement for the Care and Support services in Extra Care Schemes

Decision Maker: Co-operative Executive

Decision status: Recommendations Approved

Is Key decision?: Yes


The social care contracts for the four Extra Care housing schemes are coming to an end in October 2022 and these now require re-tendering.






The Meadows




White Willows




Roman Ridge




Guildford Grange


Norfolk Park

Places for People



The proposal is to tender for new contracts for social care services for tenants in these 4 schemes.

Sheffield City Council has a statutory duty under the Care Act 2014 to meet the care and support needs of adults in the city and to maintain a stable, diverse, high quality, and sustainable care market.


The key feature of Extra Care Housing is the onsite care and support available to the tenants who may need it.


There is a legal requirement to tender for a new contract once the old one has expired, and no extensions are available.




The report sought approval to develop a procurement strategy and then to tender for new contracts for the delivery of personal care and support services for tenants in the 4 existing Sheffield Extra Care Housing Schemes – Guildford Grange, The Meadows, Roman Ridge and White Willows. The current contracts end in October 2022.


The report also sought approval from the Co-operative Executive to delegate authority to the Director of Adult Health and Social Care to take the necessary steps to implement the Procurement Strategy and award the contract for 4 Extra Care schemes.


The report highlighted the importance of ensuring the continuing delivery of care and support services that meet the needs of the people within the Schemes, by procuring a care and support provider able to fully meet the requirements of the Service Specification.




RESOLVED: That Co-operative Executive:-



  1. Approves the procurement of the Care and Support services in Extra Care as set out in the report;


  1. Delegates authority to the Director of Adult Health and Social Care in consultation with Director of Finance and Commercial Services to agree appropriate contract terms and following the procurement approve contract awards and thereafter to enter into such contracts;


  1. Delegates authority to the Director of Adult Health and Social Care in consultation with Director of Finance and Commercial Services and the Executive Member for Health and Social Care to take such other necessary steps not covered by existing approvals to achieve the outcomes outlined in the report; and


  1. Notes that, following on from the Education Health and Care Transitional Committee dated 3rd March 2022 where the approach to development of extra care and supported living solutions to support more independent living were endorsed, the Director of Adult Health and Social Care and the Director of Housing will bring forward a delivery plan for approval setting out how this will be achieved.




Reasons for Decision




The four contracts are due to expire October 2022, and the procurement of the care provider(s) is needed to ensure continuity of the care offer to the tenants living in the four schemes.




It was necessary to proceed with the tenders as there was no further legitimate contract extension available. The outstanding review work around


  • well-being charges
  • onsite overnight support,


referenced in the report wouldl be carried out during the first year of the new contracts.




Alternatives Considered and Rejected




Option ‘to do nothing’ and let the contracts expire so there is no provision for planned or unplanned care and support, resulting in services being purchased on an ad-hoc basis.




Option ‘to provide a service via the Home Support Framework’

Both options scored poorly against strategic fit and are perceived as having a significant negative impact on people living in the schemes. 




Neither option is recommended for further consideration and are not covered in the report.




Any Interest Declared or Dispensation Granted








Reason for Exemption if Public/Press Excluded During Consideration








Respective Director Responsible for Implementation




Executive Director, People Services




Relevant Scrutiny and Policy Development Committee If Decision Called In




Healthier Communities and Adult Social Care Scrutiny and Policy Development Committee


Report author: Sarah Swinburn

Publication date: 22/04/2022

Date of decision: 20/04/2022

Decided at meeting: 20/04/2022 - Co-operative Executive

Effective from: 29/04/2022

Accompanying Documents: