Decision details

Direct Services – Contract Procurements

Decision status: Recommendations Approved

Decision:

10.1

This report seeks approval to commission service contracts for the following specialist goods and services for Direct Services through 2023-2027:

 

• Engineering inspection service

• Water supply service

• Vehicle hire service.

 

 

10.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee:-

 

1. approves the commission of a 4-year service contract with a provider for the delivery of the engineering inspections service, with an estimated value of £480,000, as set out in this report;

 

2. approves the commission of a 4-year service contract with a provider for the delivery of water supply service, with an estimated value of £6,343,720, as set out in this report; and

 

3. approves the commission of call-off contracts from a compliant public sector framework for a period of 4 years from the date of this decision, with a total estimated value of all call-off contracts being £1.4m for the delivery of the self-drive hire of vehicles service, as set out in this report

 

 

10.3

Reasons for Decision

 

 

10.3.1

Preferred option – to commission the procurement of contracts in the manner described in section 1 of this report. This will enable the Council to continue to provide essential services to manage and maintain our properties and vehicle fleet services. The procurement of the contracts will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

 

 

10.4

Alternatives Considered and Rejected

 

 

10.4.1

Do nothing – this is not an option as the Council has the ongoing requirement and legal responsibility to safely manage equipment within our properties. The option to hire vehicles is required to ensure service delivery by Transport services and central government guidance requires the Council to enter a contract for its water supply.

 

 

10.4.2

Self-Deliver - this is not an option; the service has neither the capacity or expertise to deliver these goods and services.

 

 

10.4.3

Further extend existing contracts – this is not an option as all available contract extensions have been utilised. As ever, Council must adhere to the Public Contract Regulations (2015) thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PCR.

 

Report author: Tom Smith

Publication date: 26/01/2023

Date of decision: 24/01/2023

Decided at meeting: 24/01/2023 - Strategy and Resources Policy Committee

Accompanying Documents: