Decision details

11.1

The Executive Director Neighbourhood Services submitted a report setting out the Council’s statutory duties to maintain and inspect air conditioning and air handling equipment. The report explains how the services have been delivered to date and the importance of service continuity. The report will then set out to justify the commissioning of an external service provider to service, maintain and inspect air conditioning and air handling equipment.

11.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee  approves the commission of an external service provider to deliver the servicing, inspection, and maintenance of air-conditioning and air-handling equipment, with an estimated value of £390,000, for a period of 3 years, as set out in this report.

11.3

Reasons for Decision

Preferred option – to commission the service in the manner described in section 1 of this report. This will enable the Council to continue to provide essential services to manage and maintain equipment within our properties.

11.4

Alternatives Considered and Rejected

11.4.1

Do nothing – this is not an option as the Council has the ongoing requirement and legal responsibility to safely manage equipment within our properties. The current contract for this service is due to expire at the end of March 2024.

11.4.2

Self-Deliver - this is not a viable option; the service has neither the capacity or expertise to deliver these goods and services.

11.4.3

Further extend existing contracts – this is not a viable option. As ever, the Council must adhere to the Public Contract Regulations (2015), thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PCR.