Decision details

10.1

The Head of Housing Investment and Maintenance introduced the report which sought approval to re-commission a services contract for the management and administration of meters in properties on the community heating scheme. The current contract will expire in March 2024 and there is no express provision to extend the term. Heat Meters are in all properties across Sheffield which are on the Community Heating Network.

10.2

RESOLVED UNANIMOUSLY: That the Housing Policy Committee:-

1.     To approve the commission of a new heat metering contract with a provider to commence no later than March 2024 for a period of 4 years with an estimated value of £1,600,000 as set out in this report.

10.3

Reasons for Decision

10.3.1

After considering the nature of this contract and taking on board the essential regulatory compliance/ value for money requirements, the best option for the Council is to commission the contract using a compliant public sector procurement procedure. This will enable the Council to continue to provide essential services to manage and maintain our heat metering services. The procurement of the contract will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

10.4

Alternatives Considered and Rejected

10.4.1

Do nothing – this is not an option as the Council has the ongoing requirement to maintain heat meters. The current contract is due to expire on 1st March 2024, and the Council are under a duty to procure the contract pursuant to the Public Contract Regulations 2015 and the Councils Contract Standing Orders.

Self-Deliver - this is not an option; the Council has neither the capacity or expertise to deliver these goods and services.

Extend existing contract – this is not an option as the existing contract does not have an option to extend, and the Council must re-tender the contract in accordance with the Public Contract Regulations 2015.