Decision details

Operation Services - Commissioning - Mail Services

Decision Maker: Director of Operational Services

Decision status: Recommendations Approved


To seek approval to commission a service with an external provider for the collection and delivery of mail and parcels for the Council.


It is recommended that the Director of Operational Services:


  • Approves the commissioning of a service with an external provider to collect and deliver mail and parcels for the Council over a 4-year period with an estimated value of £3,700,000, as set out in this report.

Reasons for the decision:

Preferred option – to commission the appropriate contract as detailed in this report. This will help enable the Council to continue to provide this key service and will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

Alternative options considered:

Do nothing –   This option has been excluded as there is a requirement for mail and parcel services and we have a legal duty to procure a contract for its supply.


Self-Deliver - this is not an option; the Council has neither the capacity nor appetite to deliver its own mail.



Further extend existing contract – this is not an option as we do not currently have a contract.



Publication date: 14/05/2024

Date of decision: 24/04/2024

Accompanying Documents: