Decision details

A review of the commissioning and delivery arrangements for young people’s services is underway.  In order to allow time to conclude the Leader Review of Young People’s Services and the subsequent implementation of the outcomes of the review and any new delivery model this report requests approval for the extension and/or re-procurement of a number of Young People’s support services while this review is concluded to ensure continuity of support and provide a legal framework for continued delivery of existing provision up to 30 September 2020.

In order to allow time to conclude the Leader Review of Young People’s Services and the subsequent implementation of the outcomes of the review and any new delivery model, the Leader is recommended to approve the following actions which will provide a legal framework for continued delivery of existing provision until 30 September 2020 should this be required:

1. Approve an extension of the current contract with Sheffield Futures to 30^th September 2019;
2. Approve an extension of the current contract with Roundabout for the Supporting Tenants Programme in accordance with its terms to 31^st March 2019;
3. To note that should the reviewed services not be approved by executive decision for implementation by the 1^st October 2019 then it will be necessary re-procure youth services until the reviewed services can be implemented at a later date;
4. Accordingly approve the procurement strategy (s) of a competitive tender process based on a similar specification as the current contract with Sheffield Futures, as outlined in this report, with a view to a contract being awarded to the successful provider(s) for the period from 1^st October 2019 to implementation date This is to provide a legal backstop which will ensure the council continues to secure young people’s services beyond September 2019 if a new service delivery model is not in place by that time.  If a new strategic service model is in place by September 2019 this option will not be triggered ;
5. To note and endorse a short term re-procurement of housing related support contracts as listed in the Report with a view to a contract(s) being awarded to the successful provider(s) for the period from 1^st April 2019 to 30^th September 2020 with an appropriate break clause at 30^th September 2019 to enable earlier termination in the event that a new service delivery model is ready for implementation;
6. Delegate authority to the Executive Director of People Services, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance as appropriate to:
   1. Determine the procurement strategies for the re-procurement of the housing related support contracts outlined in this Report;
   2. Award the contracts outlined in this report to the providers submitting the best value for money tenders.;

Take any other action necessary, including extending or breaking contracts in accordance with their terms, as may be required to facilitate the outcomes outlined in this Report.