Decision details

Procurement of Provision of Self-Drive Vehicle Hire

Decision status: Recommendations Approved

Is Key decision?: Yes


The report seeks approval for the tender and procurement route for provision of Self-Drive Vehicle Hire.



That, following review of the Council’s retendering strategy, approval be given to re- tender for the provision of Self-Drive Vehicle Hire via a Framework Agreement which will include a number of suppliers for the Council’s Transport Service to use; the Framework will include the supply of various vehicles on an “as required basis”, to be delivered full of fuel to various addresses throughout Sheffield and other locations by exception.


Reasons for the decision:

The creation of a local purchasing framework for vehicle hire will permit competitive tendering amongst local businesses and will drive down the cost and increase availability of hired vehicles to the City Council. A local framework is preferred to any of the existing frameworks as a better and more economic fit for the needs of Sheffield Transport. It is expected that the framework will develop over the 4 year period, delivering a responsive structure as vehicle needs change.


Alternative options considered:

Officers have looked at a number of framework agreements that are currently available for this area of operation, examples are given below:-


?      Crown Commercial Services (CCS)

?      Eastern Shires Purchasing Organisation (ESPO)

?      The Procurement Partnership (TPPL)

?      Yorkshire Purchasing Organisation (YPO)

None of these frameworks provide the full range of vehicles that the Council requires, and the locally agreed rates are more competitive in every case.


Publication date: 30/10/2020

Date of decision: 29/10/2020

Effective from: 06/11/2020

Accompanying Documents: