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Decision details

Procurement of a Composite Entrance Doors, Fire Rated internal Entrance Doors and uPVC Windows Supply Contract

Decision Maker: Cabinet Member for Neighbourhoods and Community Safety

Decision status: Recommendations Approved

Is Key decision?: Yes

Purpose:

To seek authority to procure the contracts for the supply of Composite Entrance Doors; Fire rated internal Entrance Doors and uPVC Windows to support the Housing and Corporate Repairs and Maintenance Services, and to award the contracts in line with the Procurement Strategy.

 

Decision:

Agreed that:

 

  1. approval be given for the tendering of the doors, internal fire doors and windows supply contracts via a new Council framework following a tender exercise as outlined in this report.  This will include ongoing provision for the supply of doors and windows for the Repairs and Maintenance service to maintain our Housing stock including the refurbishment of void and acquisitions properties.

 

  1. delegated authority be granted to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

 

a.    decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement;

 

b.     take all other decisions necessary in order to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Reasons for the decision:

The procurement will enable the Council to:

 

·     Have a compliant mechanism in place to meet the service requirements, whilst allowing for a thorough review in the medium term to identify any further savings/efficiencies as part of the ongoing Repairs & Maintenance TOM (target operating model) project.

 

·     Harness any immediate savings and economies of scale that can be realised by re-engaging the market, any savings realised that can be cashable in nature will contribute to the services’ savings target.

 

Realise the Councils Social Value ambitions by driving further value added impact through this supply chain.

Alternative options considered:

Alternative Option 1 – Do not procure.

 

If the Council did not carry out this procurement then the Repairs and Maintenance Service would not be able to maintain the Council’s Housing and Corporate Stock fully.

 

We are bound by PCR 2015 and Council Governance to conduct a procurement where the level of financial spend indicates this, alternatives around the route to market will be options appraised, considered and benchmarked and fully documented in the Procurement Strategy.

 

Alternative Option 2 – Extend the contract with the current supplier.

 

There is no current formal supply arrangement in place that could be extended.

 

Alternative Option 3 – Direct award or further competition under a PCR compliant Framework.

 

The available Frameworks have been assessed for suitability for this supply arrangement, the current supply chain would be precluded from this opportunity if we utilised this route, on that basis and in the spirit of conducting our commercial activities in a fair, open and transparent manner this route has been discounted on this occasion with preference given to a fully inclusive open tender.

 

There is an opportunity to diversify this supply chain attracting bids from all size companies and offer internal services a flexible potentially more local supply chain with multi supplier lots – to cover all eventualities in light of the current Covid 19 and Brexit pressures on markets and supply chains.

 

Publication date: 02/02/2021

Date of decision: 28/01/2021

Effective from: 09/02/2021

Accompanying Documents: