Decision details

·        To set out the details of the current Supply of Plumbing and Heating Materials Framework with particular emphasis on its expiry date.

·        To set out the Council’s separate procurement exercise currently running for a new plumbing and heating materials supply service.

·        To then justify the proposal to commission 6 months of plumbing and heating materials supply services and set out the proposed procurement strategy to implement the commissioning strategy.

(a)    Approves the commissioning of plumbing and heating materials, for a period of 6 months and for an estimated value of £2,764,411, from external providers;

(b)    Approves the procurement strategy to extend three individual contracts, under the Supply of Plumbing and Heating Materials Framework, for a period of six months and an estimated value of £2,764,411.

The decision will help enable the Council to continue to provide this key service. The extension of the contracts will ensure the Council is operating in accordance with the Public Contract Regulations 2015, and enable sufficient time for a re-procurement exercise to be undertaken.

Do nothing – this is not an option as the Council has the ongoing requirement for plumbing and heating materials. The existing contracts are due to expire.

Self-Deliver - this is not an option; the service has neither the capacity nor expertise to self-deliver these products.

Undertake a full re-procurement exercise – this is not an option, the is insufficient time to undertake a full procurement exercise prior to the end of the existing contracts.