Items
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1. |
Apologies for Absence
Additional documents:
Minutes:
1.1
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An apology for absence was received from
Councillor Alison Teal.
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2. |
Exclusion of the Press and Public
To identify items where resolutions may be
moved to exclude the press and public.
Additional documents:
Minutes:
2.1
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No items were identified where resolutions may
be moved to exclude the public and press.
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3. |
Declarations of Interest PDF 129 KB
Members to declare any interests they have in
the business to be considered at the meeting.
Additional documents:
Minutes:
3.1
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There were no declarations of interest.
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4. |
Minutes of Previous Meeting PDF 354 KB
To approve the minutes of the meeting of the
Committee held on 13th October, 2021.
Additional documents:
Minutes:
4.1
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The minutes of the meeting of the Committee
held on 13th October, 2021, were approved as a correct
record.
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5. |
Public Questions and Petitions
To receive any questions or petitions from
members of the public.
Additional documents:
Minutes:
5.1
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The Committee received the following questions
from members of the public who had submitted questions prior to the
meeting, and who were in attendance to raise them:-
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5.1.1
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Question 1
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I wrote to the City Council a few years ago
asking that a 20mph speed limit be imposed on Folds
Lane. The Council never got back to me
regarding my request, but recently I have noticed that a number of
roads at Greenhill have been designated 20mph. Traffic travels along Folds Lane and surrounding
roads at 30 to 40mph sometimes, so I should like to request again
that these roads be designated 20mph.
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In response, the Chair said that he would find
out what the current position was regarding Folds Lane and get back
to the questioner as soon as possible.
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5.1.2
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Question 2 –
Callum Wilson-Smith
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Asked the question regarding the level of
litter around where he lives. He said
he lived on Vincent Road and there was a huge problem with litter
on his road and also on the Lansdowne estate. He said that fly tipping wasn’t a problem
but the lack of litter bins on the estate contributed to the amount
of litter. He said that when the estate
was developed, it was for single occupants but that has
changed. He has been informed that it
was too expensive to provide litter bins. He asked what could be done to improve the
situation, what would be the cost incurred and to find out what was
seen as a priority? He stated he had also submitted an FOI in
relation to these issues and was awaiting a response.
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In response, the Chair stated that the issue
of litter was part of the Local Plan and from a Local Area
Committee perspective, the Committee would look into taking
community action. Acknowledging that an FOI has also been
submitted, the Chair said he would request a response to any
outstanding issues.
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5.1.3
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Question 3
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(a) With regard to
20mph zones, the Council states that it would enforce them
“where appropriate”. It was
felt that this was a cop out. She
wanted 20mph zones to be enforced to reduce air
pollution. She also wanted to raise
awareness around schools benefitting from 20mph zones, as some
schools, but not all, have the schemes in place.
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(b) There was no
mention in the Draft Community Plan regarding housing. She felt that there was an issue around repairs
not being carried out not only in Council-owned rented properties
but also in the private sector.
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In response, the Chair stated that the
Committee was keen to make sure that there was safe parking around
all schools. With regard to housing,
these issues are not within the scope of the LAC Plan and Members
have been campaigning for the Council to do more with regard to
repairs. He said that due to the fact
that it was a citywide challenge, there wasn’t much that the
LAC could do for the time being, but it may ...
view the full minutes text for item 5.
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6. |
Sheffield Councils transition to a Committee System PDF 544 KB
Presentation by Gillian Duckworth, Head of
Legal and Governance.
Additional documents:
Minutes:
6.1
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The Committee received a presentation given by
Craig Rogerson, Principal Committee Secretary, Democratic Services,
which outlined the changes to the
Council’s Committee System. He
stated that in May 2021 a public referendum voted to change the
Council’s governance structure to a committee system in May
2022. The Local Area Committees, as
well as Transitional Committees were created at that same
time. Craig Rogerson said that a public
inquiryhad been held to gather evidence and design the new
committee system. The aim was to put
the voice of residents at the heart of decisions about
Sheffield. He outlined the system that was in place now and what it would
look like from May, 2022. Craig
Rogerson set out out how decisions would be made as follows:-
·
Local Area Committees would continue to develop as currently
– the new committee system doesn’t change the plans for
ways of working locally.
LACs can refer issues to any and all policy committees (previously
referred to cabinet).
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The new Policy Committees - Cross-party, politically proportionate
setting, whole committee accountable.
All political groups involved in policy development .
Use of a new ‘toolkit’ of public engagement
options.
More plans to improve the way the whole council involves the
public, partners, stakeholders, communities in policy development
and decisions.
The Public Engagement Toolkit should be used
by each committee when considering its ‘menu of
options’ for ensuring the voice of the public has been
central to their policy development work.
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6.2
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Councillor Peter Garbutt said that he was a
Member of the Governance Committee and was particularly keen on
public engagement. He said there were many ways that the Council
could engage with the public and it was important that the public
know how and where to get involved.
Councillor Garbutt stated that the LACs would be taking the
decisions forward to the new Committees.
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6.3
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A member of the public asked how the
Committees were structured, where they selected or randomly
appointed?
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In response, the Chair stated that each Political
Party nominate Members to serve on every Committee and the Chairs
and Deputy Chairs of Committees are appointed at the meeting of the
Annual Council held in May each year.
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7. |
Approval of the South Local Area Committee Community Plan 2022/23 PDF 2 MB
(a) Presentation and Report by
Diane Owens, South Local Area Manager.
(b) Discussion and approval of
the approved Plan
(c) Breakout groups on
implementation of the approved Plan
(d) Summary feedback from the
breakout rooms.
Additional documents:
Decision:
8.1
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The
Terms of Reference for Local Area Committees (LACs) provide that
each LAC must agree a Community Plan setting priorities for the
area of the committee, monitor delivery of that plan and keep it
under review, and that the decisions it makes in relation to
funding must fit with the priorities set out in the Community Plan
and following engagement with the community.
Through
public consultation, the South LAC has developed a draft Community
Plan that seeks to identify the key issues within the area, and develop a series of priorities that will
inform the direction of the LAC, and direct the spending of
delegated budgets, where the LAC has authority to do so.
This
Report recommends the approval of the draft South Community Plan,
attached as an Appendix to this report.
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8.2
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RESOLVED:That:-
(1)
Approval be given to the South Community Plan as a
statement of the priorities of the area;
(2)
Authority be given to the Community Services Manager
to produce a final version of the Community Plan document,
incorporating any amendments approved by the LAC at this meeting,
and to publish it on the webpages of the South Local Area
Committee; and
(3)
Notes that future LAC decisions relating to funding
must fit with the priorities set out in the Community Plan and
following engagement with the community.
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8.3
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Reasons for Decision
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The
proposal to approve the South LAC Community Plan is recommended on
the basis that the Plan provides a clear framework in how the LAC
will direct it’s resources to
address key issues identified through community
consultation.
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8.4
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Alternatives Considered and Rejected
None. A
key element in establishing LACs is the principle that each
LAC
will
develop a Community Plan.
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8.5
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Any Interest Declared or Dispensation
Granted
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None
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8.6
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Reason for Exemption if Public/Press Excluded During
Consideration
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None
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8.7
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Respective Director Responsible for
Implementation
Executive Director People Services
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8.8
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Relevant Scrutiny and Policy Development Committee
If Decision Called In
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Overview and Scrutiny Management Committee
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Minutes:
7.1
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The Committee received a presentation from
Diane Owens, Community Services Manager. Diane Owens referred to the Online Consultation
Meeting which had been held in January, 2022. She said that
following conversations held with some 2,000 residents and
businesses, feedback from this had been reviewed and data had been
looked at to establish the positives but also the concerns raised
by communities. Diane Owens said that
sessions had been held in each of the four Electoral Wards within
the South area, with the voluntary, community and faith sector and
local groups to discuss the draft Community Plan and asked for
their contributions and comments on the Plan with feedback from
those meetings being taking back to Members of the Committee to
develop the Plan now set out at this meeting. She outlined the six key themes that the Plan
would be based around, these being the Environment and Green
Spaces; Transport and Highways; Community Safety and Crime;
Communities; Employment and Skills and Children, Young People and
Families. She acknowledged that the
Plan was quite high level and that more detailed work was still
needed to identify where the hotspots were in the area and where
particular issues would need to be focused on. Diane Owens stated that the Plan was all about
working in partnership with communities, and partners e.g. Police and Members of the Committee.
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7.2
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Diane Owens summarised each of the key themes
set out the Community Plan and stated that more detail was set out
in the Plan. She then referred to the
budget stating that the South LAC has a dedicated budget of
£100,000 for the year 2022-23 and would be able to influence
a Council budget of around £57,000 for targeted work around
fly tipping and tackling graffiti.
Diane Owens said that Ward Councillors would over also oversee two
local budgets, being ward pots and Community Infrastructure Levy,
which could potentially support some of the activities outlined in
the Community Plan. Finally, Diane
Owens set out the next steps stating that the South Local Area
Committee would work to deliver the projects and priorities set out
in the Plan adding that there was a commitment to work with
partners, and that the committee would continue to listen and
connect with communities and that there would be a minimum of four
public meetings a year to listen to what the community had to say
and to provide an update on the Community Plan, Diane added that
the Team could be contacted at any time via the details set out on
the South LAC webpage.
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7.3
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The Chair thanked Diane Owens for her
presentation and all the hard work the Team had carried out to
develop the Plan.
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7.4
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RESOLVED: That the South Local Area Community
Plan be agreed.
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7.5
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Reasons for the
decision
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The proposal to approve the South LAC
Community Plan is recommended on the basis that the Plan provides a
clear framework in how the LAC will direct it’s resources to address key issues
...
view the full minutes text for item 7.
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