Items
No. |
Item |
1. |
Apologies for Absence
Minutes:
1.1
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Apologies for absence were
received from Councillors Roger Davison, Shaffaq Mohammed, Colin
Ross and Cliff Woodcraft.
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2. |
Exclusion of Public and Press
To identify items where resolutions may be
moved to exclude the press and public.
Minutes:
2.1
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No items were identified where
resolutions may be moved to exclude the public and
press.
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3. |
Declarations of Interest PDF 129 KB
Members to declare any interests they have in
the business to be considered at the meeting.
Minutes:
3.1
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There were no declarations of
interest.
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4. |
Minutes of Previous Meetings PDF 9 KB
To approve the minutes of the Committee
meetings held on 19th May and 7th July 2021.
Additional documents:
Minutes:
4.1
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The minutes of meetings of the
Committee held on 19th May and 7th July 2021, were approved as
correct records.
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5. |
Authorisation of the Community Services Manager to Take Decisions on Behalf of the Committee PDF 350 KB
Report of the Head of Service for
Communities
Decision:
7.1
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The Community Services Manager, submitted a
report setting out the mechanism for the Local Area Committee to
enable decisions to be taken quickly and to respond to emerging
issues by authorising the Community Services Manager to make
decisions on expenditure between Committee meetings, subject to
certain conditions.
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7.2
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RESOLVED: That the South West
Local Area Committee authorises the Community Services Manager to
make decisions on expenditure from any budgets allocated to the
Local Area Committee provided that:
·
The decision is taken in consultation with the Local Area Committee
Chair
·
Spending is in line with any specific purposes of the allocated
budget
·
The decision may not approve expenditure of more than
£5,000
·
A report detailing the delegated spending decisions taken by the
Community Services Manager is presented to the next Local Area
Committee meeting.
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7.3
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Reasons for
Decision
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The proposal to authorise decisions on any
budgets allocated to the Committee can be discharged, in part, by
the Community Services Manager will ensure the Committees can
respond quickly to emerging local issues.
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7.4
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Alternatives
Considered and Rejected
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All decisions relating to budgets allocated to
the Local Area Committee
could be decided at Formal Committee Meetings
only. Whilst this approach would ensure the involvement of all
members of the committee, it would mean that decisions to allocate
spending for emerging and urgent local issues may not be made in a
timely fashion.
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7.5
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Any Interest
Declared or Dispensation Granted
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None
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7.6
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Reason for Exemption
if Public/Press Excluded During Consideration
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None
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7.7
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Respective Director
Responsible for Implementation
Executive Director People Services
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7.8
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Relevant Scrutiny
and Policy Development Committee If Decision Called In
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Overview and Scrutiny Management Committee
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Minutes:
5.1
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The Community Services Manager,
submitted a report setting out the mechanism for the Local Area
Committee to enable decisions to be taken quickly and to respond to
emerging issues by authorising the Community Services Manager to
make decisions on expenditure between Committee meetings, subject
to certain conditions.
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5.2
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RESOLVED: That the South West
Local Area Committee authorises the Community Services Manager to
make decisions on expenditure from any budgets allocated to the
Local Area Committee provided that:
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·
The decision is taken in consultation with the Local
Area Committee Chair.
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·
Spending is in line with any specific purposes of
the allocated budget.
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·
The decision may not approve expenditure of more
than £5,000.
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·
A report detailing the delegated spending decisions
taken by the Community Services Manager is presented to the next
Local Area Committee meeting.
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5.3
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Reasons for Decision
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The proposal to authorise
decisions on any budgets allocated to the Committee can be
discharged, in part, by the Community Services Manager will ensure
the Committees can respond quickly to emerging local
issues.
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5.4
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Alternatives Considered and
Rejected
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All decisions relating to
budgets allocated to the Local Area Committee could be decided at
Formal Committee Meetings only. Whilst
this approach would ensure the involvement of all members of the
Committee, it would mean that decisions to allocate spending for
emerging and urgent local issues may not be made in a timely
fashion.
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5.5
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Any Interest Declared or
Dispensation Granted
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None.
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5.6
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Reason for Exemption if
Public/Press Excluded During Consideration
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None.
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5.7
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Respective Director Responsible
for Implementation
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None.
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5.8
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Relevant Scrutiny and Policy
Development Committee If Decision Called In
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Overview and Scrutiny
Management Committee.
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6. |
Local Area Committees - Empowering Communities
To receive an overview presentation from the
Local Area Committee Manager
Minutes:
6.1
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The Committee received a
presentation from the Community Services Manager on Local Area
Committees (LACs), as part of the Empowering Communities
Programme.
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6.2
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Denise Devoto reported on the
operation and role of LAC, the initial funding allocation for the
Committees, engagement activity, how the public could get involved,
details of the Members of the Committee and the South West Local
Area Committee Team and contact details relating to the
LAC.
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6.3
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The Committee noted the
information now reported as part of the presentation.
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7. |
Age UK Sheffield - People Keeping Well
To receive an overview presentation from the
Community Development Officer
Minutes:
7.1
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The Committee received a
presentation from Joanna Woodward (Age UK Sheffield) on funding,
known as Community Funding Pots, provided by Age UK Sheffield to
individuals, groups or organisations to undertake an activity that
would benefit their local community. Ms
Woodward reported that the money could be used by someone to either set up a new activity, or by
an existing provider needing additional resources, and referred to
a number of examples of activities funded in the past. She concluded by reporting on how people could
join, or be referred into, an activity.
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7.2
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RESOLVED: That the
Committee:-
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(a) noted the information
reported as part of the presentation; and
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(b) thanked Joanna Woodward
for attending the meeting and making the presentation.
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8. |
Public Questions and Petitions
To receive any questions or petitions from
members of the public.
Minutes:
8.1
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The Committee received the
following questions from members of the public who had submitted
the questions prior to the meeting, and who were in attendance to
raise them: -
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(a)
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Christopher Pennell
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Will the South West LAC have
any role in determining how CIL (Community Infrastructure Levy)
funds arising from development occurring in Dore will be spent and
if so what role and on what authority?
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In response, the Chair stated
that the South West LAC will have the same role in determining
spending in Dore as all LACs will have with the wards in their
area. This will currently be in
accordance with the Councillors’ Guide approved by the Safer
and Stronger Communities Scrutiny and Policy Development Committee
on Thursday, 13th December 2018.
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The Cabinet decision under Item
No. 8.2(b) states:-
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“RESOLVED: That
Cabinet:-
delegates authority to the Head
of Libraries, Community Services & Learning & Skills, in
consultation with the Cabinet Member for Neighbourhoods and
Community Safety, to determine: (i) how the CIL Neighbourhood
Portion allocated to each ward is spent, following engagement with
local communities and Ward Councillors, subject to the proviso that
monies are spent in accordance with agreed Ward Priorities and (ii)
to determine the terms on which such expenditure is incurred
including authorising the completion of any related funding
agreement or other legal documentation”.
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Unless this decision is
amended, the LACs themselves do not make the decisions, but are
free to work with communities and make recommendations.
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(b)
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Alan Kewley
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1.
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I welcome this long-overdue
review, but would request a pause for thought, to enable local
electorates to consider these proposals more carefully, including
the need for Ward Forums, to give citizens easier access to our
City Council's new devolved decision-making processes.
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In response, the Chair
stated that whilst area working and the Local Area Committees were
separate, they were linked in certain ways. The Cabinet, at its meeting in March 2021, and the
Council, had approved the formulation of the Local Area
Committees. In terms of previous area
working by the Council, there had been Area Panels (2000 to 2009),
Community Assemblies (2009 to 2013) and Area Partnerships from 2013
to 2021. Councillor Sangar made
reference to the Referendum held in 2021, which had resulted in a
majority vote for a shift from the Cabinet/Leader model to a
Committee system. At the present time,
there was the Co-operative Executive Committee, Governance
Committee, Scrutiny Committees and Transitional Committees, with
plans for the new Committee system to be implemented in May
2022. There will be a number of new
Committees appointed, including an Audit Committee. The way the
Local Area Committees will operate will develop over
time.
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2.
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The City Council's main Website
has become too complex to provide easy access to information on
local issues. Could local Websites be
introduced at LAC or Ward level to provide better access to local
information, rather than the junk emails which are now being
sent-out and received?
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In response, Denise
Devoto stated that the Council had recently created ...
view the full minutes text for item 8.
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