Items
No. |
Item |
1. |
Apologies for Absence
Additional documents:
Minutes:
1.1
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An apology for absence was received from
Councillor Colin Ross.
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2. |
Exclusion of Public and Press
To identify items where resolutions may be
moved to exclude the press and public.
Additional documents:
Minutes:
2.1
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No items were identified where resolutions may
be moved to exclude the public and press.
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3. |
Declarations of Interest PDF 129 KB
Members to declare any interests they have in
the business to be considered at the meeting.
Additional documents:
Minutes:
3.1
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There were no declarations of interest.
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4. |
Minutes of Previous Meeting PDF 219 KB
To approve the minutes of the Committee Held
on 16 September 2021.
Additional documents:
Minutes:
4.1
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The minutes of the meeting of the Committee
held on 16th September 2021, were approved as a correct record.
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5. |
Transition to Committees PDF 778 KB
Report
of the Transition to Committees Project.
Additional documents:
Minutes:
5.1
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The Committee received a presentation from
Craig Rogerson (Democratic Services) on Sheffield's new committee
system which, subject to approval by the Council, would become
effective from May 2022.
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5.2
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Mr Rogerson referred to the reasons for the
change to the Council’s governance structure, and the work
undertaken so far. He stated that the principal aim of the new
structure was to put the voice of residents at the heart of the
decision-making process, and that a report on the new arrangements
was to be considered at an extraordinary meeting of the Council to
be held on 23rd March, 2022.
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5.3
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Mr Rogerson highlighted the proposed changes
to the Council’s governance structure, indicating that there
was to be a move from the current leader/Co-operative Executive
model to a system of multiple new policy committees, which would
have cross-party membership, with the regulatory committees and
Local Area Committees remaining. He referred to the new toolkit to
be used by the new policy committees, which contained a list of 12
options relating to how they proposed to engage with the
public.
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5.4
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Councillor Sue Alston, as a member of the
Governance Committee, which had been involved in the change
process, stated that the Committee had spent a considerable amount
of time listening to what the public wanted in terms of a committee
system which fully engaged with local residents.
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5.5
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The Committee noted the information reported
as part of the presentation now made.
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6. |
Approval of the South West Local Area Community Plan 2022-23 PDF 271 KB
a.
Presentation by Denise Devoto, South
West Local Area Committee Manager
b.
Breakout groups on implementation of
the approved Plan.
c.
Summary feedback from the breakout
rooms.
d.
Discussion and approval of the Plan by
Members.
Additional documents:
Decision:
6.1
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The
Terms of Reference for Local Area Committees (LACs) provide that
each LAC must agree a Community Plan setting priorities for the
area of the committee, monitor delivery of that plan and keep it
under review, and that the decisions it makes in relation to
funding must fit with the priorities set out in the Community Plan
and following engagement with the community.
Through
public consultation, the South West LAC
has developed a draft Community Plan that seeks to identify the key
issues within the area, and develop a series of priorities that
will inform the direction of the LAC, and direct the spending of
delegated budgets, where the LAC has authority to do so.
This
Report recommends the approval of the draft South West Community Plan, attached as an Appendix
to this report.
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6.2
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RESOLVED:That:-
(1)
Approval be given to the South
West Community Plan as a statement of the priorities of the
area;
(2)
Authority be given to the Community Services Manager
to produce a final version of the Community Plan document,
incorporating any amendments approved by the LAC at this meeting,
and to publish it on the webpages of the South
West Local Area Committee; and
(3)
Notes that future LAC decisions relating to funding
must fit with the priorities set out in the Community Plan and
following engagement with the community.
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6.3
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Reasons for Decision
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The
proposal to approve the South West LAC
Community Plan is recommended on the basis that the Plan provides a
clear framework in how the LAC will direct it’s resources to
address key issues identified through community
consultation.
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6.4
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Alternatives Considered and Rejected
None. A
key element in establishing LACs is the principle that each
LAC
will
develop a Community Plan.
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6.5
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Any Interest Declared or Dispensation
Granted
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None
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6.6
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Reason for Exemption if Public/Press Excluded During
Consideration
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None
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6.7
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Respective Director Responsible for
Implementation
Executive Director People Services
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6.8
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Relevant Scrutiny and Policy Development Committee
If Decision Called In
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Overview and Scrutiny Management Committee
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Minutes:
6.1
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The Committee received a presentation from
Denise Devoto (South West Local Area Committee Manager) on the
South West Local Area Community Plan 2022/23.
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6.2
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The Plan comprised three sections, the first
setting out information on what Local Area Committees (LACs) were,
and including details of the members of the South West LAC and the
officer team supporting the LAC. The second section contained
specific information on the south west area, including statistical
data, and the third section set out the South West Community Plan
for 2022/23.
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6.3
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Ms Devoto reported on the funding for the LAC,
both in respect of the South West Ward pots and the Community
Infrastructure Levy (CIL), and the three themes that the Committee
would focus on (Transport and Highways, Local Environment and
Community and Neighbourhoods). She provided a summary of issues not
included in the Plan, which it was proposed would be referred to
the relevant policy committees once the Council’s new
governance structures had been agreed, and concluded by reporting
on what work the Committee would undertake going forward.
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6.4
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At the conclusion of the presentation, a
series of breakout groups were organised which comprised members of
the public in attendance, a Council officer and a Member of the
Committee leading the discussion. Each group was asked to discuss a
number of issues, including what their initial thoughts were on the
Community Plan, what were the key things for 2022/23 that they
thought the LAC should deliver this year and how they would like to
be involved in delivering some of the actions. The Members of each group then summarised the
comments raised at each table, as follows:-
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The general feedback in terms of the contents
of the Community Plan was very positive.
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In terms of key priorities for 2022/23, the
following comments were received:-
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·
Review of pedestrian crossings in the area
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Safer routes to schools
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encourage more walking and cycling, as well as having more traffic
control officers
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concerns regarding idling cars and parking near schools
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need to expand the School Streets Projects
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Need for better enforcement action regarding inappropriate/illegal
parking
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Need for additional activities to engage people of all ages
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Firmer action and stronger enforcement required in terms of crime
and anti-social behaviour. Need for improved response from the
police, including outcomes and fines
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Need to identify community hubs
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Renewable energy
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Need to look at ways in how people could become more self-
sufficient
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The LAC presented an ideal opportunity to look at suitable
initiatives
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Need to set smart targets in the Plan due to concerns as to what
was actually achievable, and to include timings
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Need for an increased focus on the parks in the area, including the
need for additional funding for facilities
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Speed Watch - look at how the public could assist in monitoring and
collecting data on traffic speeds
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Recycling
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Look at what other items could be recycled and look at other
schemes, such as leaving items out on the street ...
view the full minutes text for item 6.
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7. |
Update on Ward Pots and Community Infrastructure Levy funds/spend
Presentation by Denise Devoto, South West
Local Area Committee Manager.
Additional documents:
Minutes:
7.1
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The Committee received a presentation from
Denise Devoto on the South West Ward Pots and Community
Infrastructure Levy (CIL) spend for 2021/22.
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7.2
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Ms Devoto reported on what the ward pots and
CIL funds were, and referred to the allocations made from both the
ward pots and through the CIL funds, to groups/organisations in
each of the four wards in 2021/22.
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7.3
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The Committee noted the information reported
as part of the presentation now made.
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8. |
Public Questions and Petitions
To receive any questions or petitions from
members of the public.
Additional documents:
Minutes:
8.1
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The Committee received the following questions
from members of the public who had submitted the questions prior to
the meeting:-
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(a)
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Tim Hodgson
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I am unable to attend the meeting this week,
but wish to give my views on Riverdale Road parking and Notre Dame
School. I have sent numerous emails to Councillor Sue Alston about
this issue and she has done her best to help, but I feel the only
way forward is for Notre Dame School to take the issue seriously,
particularly the parking at the top of Riverdale Road/Fulwood Road
at school starting and finishing times.
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The selfishness of parents is extraordinary,
and one day someone will be knocked over as a result. Parents park
on double yellow and single yellow lines and rarely is any action
taken. The lines are pointless if wardens do not patrol the area on
a regular basis (I am certain they could issue numerous fines on a
daily basis if they did). Unless Notre Dame take the issue
seriously, all this is hot air and a waste of time.
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I have always felt they have little regard for
the school neighbourhood. I am certain teacher parking could be
negotiated with local car parks at the Florentine and Canton
Orchard (but this would require a payment which Riverdale Road does
not charge for). I hope you can find a way forward with the school
before a pupil is injured or worse killed due to selfish and lazy
parking.
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A full written response would be sent to Mr
Hodgson.
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(b)
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Christopher Pennell
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As I understand it, the LAC system was set up
in advance of the successful Sheffield governance referendum so
that its current role is confined to pre-referendum thinking. In
short, the transitional process for determining how the Council
will be run may yet significantly change the role of LACs. In
particular, it may be the case that that role will change in a way
which requires the LACs to have significantly wider powers and
broader budgets. This being so, it is extraordinarily difficult to
prepare a reliable forward annual plan for a LAC when the role and
powers and budget of each LAC may change within 3 months: I
sympathise with your difficulty.
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However, it is useful in the meantime to
speculate about what role the LACs might have, such as:
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1. They may have delegated powers to address
specific issues in each of the seven LAC Areas, and have budgets to
fund positive action on those issues. So far as LACs are currently
defined, those areas where such powers and budgets exist are
extraordinarily modest – and not requiring 12 councillors and
several officers to spend so much time on them (as was said at the
last meeting) – such as the ward pots and fly-tipping. I for
one would find it wasteful of my time to attend my LAC meetings if
the LAC’s executive powers remain as limited as they now
are.
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2. They may have a role ...
view the full minutes text for item 8.
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