Venue: Town Hall, Sheffield, S1 2HH. View directions
Contact: Jay Bell, Committee Secretary
Email: jay.bell@sheffield.gov.uk
Media
Items
No. |
Item |
1. |
Apologies for Absence
Additional documents:
Minutes:
1.1
|
Apologies for absence were received from
Councillors Sioned-Mair Richards, Dawn Dale, Mark Jones and
Mohammed Mahroof.
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2. |
Exclusion of Public and Press
To identify items where resolutions may be
moved to exclude the press and public.
Additional documents:
Minutes:
2.1
|
No items were identified where resolutions may
be moved to exclude the press and public.
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|
3. |
Declarations of Interest PDF 129 KB
Members to declare any interests they have in
the business to be considered at the meeting.
Additional documents:
Minutes:
3.1
|
There were no declarations of interest made at
the meeting.
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4. |
Public Questions and Petitions
To receive any questions or petitions from
members of the public.
Additional documents:
Minutes:
4.1
|
There were no public question or petitions
received.
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5. |
Transition to a Committee System Inquiry Session 2 PDF 37 KB
Additional documents:
Minutes:
5.1
|
The Committee received verbal submissions from
a range of witnesses in order to review information which would
help the Committee make decisions when developing the new Committee
System.
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Royal Borough of Kingston Council
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5.2
|
The Corporate Head of Democratic &
Electoral Services & Deputy Monitoring Officer at Royal Borough
of Kingston Council, Gary Marson, attended the meeting virtually
and gave a verbal submission to the Committee.
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5.3
|
Key points from Gary Marson’s verbal
submission were-
- Royal Borough of
Kingston Council had;
-
48 Elected Members who represented 16 wards.
-
3 Strategic Committees (Place, People and Corporate &
Resources) that met on a cycle of 5 times a year.
-
A Local Area Committee (Neighbourhood) structure that sat beneath
the 3 Strategic Committees.
-
Appointed up to 4 Co-Chairs of each Committee.
-
39 seats for Elected Members across all Strategic Committees.
-
Allowed for members of the public to present questions/petitions at
any Strategic Committee.
- Cabinet Members had
transitioned to Portfolio Holders.
- Portfolio Holders
acted as the lead spokesperson for their service area.
- Portfolio Holders
were the main point of contact for officers for policy steer.
- Consultation between
the Relevant Director and Portfolio Holder was required to take
urgent decisions.
- All decision-making
by Elected Members was made in Committees.
- There was no scrutiny
function although they do retain the ability to call-in
decisions.
- Either 9 Elected
Members, or 2,500 residents had to give notice to call-in a
decision of a Strategic Committee.
- There was a 10
working-day stand still after each Committee where a call-in can be
received.
- If a call-in was
submitted, a call-in panel would be convened. The leader of the
opposition would chair the call-in panel.
- Responsibility for
Finance and Assets were within the same Committee. This Committee
would also meet at the end of a cycle of meetings, therefore being
able to sign off any key decisions.
- A Scheme of
Delegation to Officers meant that Officers were able to take
decisions on anything that was not reserved for Committee. Royal
Borough of Kingston had concentrated on only itemising matters for
Committee that they considered sufficiently important.
- Avoided looking at
policy matters within Full Council.
- Suggested there was
Leader’s meetings each month to prepare for upcoming
meetings.
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5.4
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Members of Committee asked questions and the
following responses were provided by Mr Marson as follows:-
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5.5
|
He confirmed the portfolio holders, and the
Chairs of Strategic Committees are the same people. Strategic
Committees also had multiple Co-Chairs.
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5.6
|
He believed that having 13 Elected Members on
a Committee did not cause for bad discussion or debate.
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5.7
|
It was mentioned that Royal Borough of
Kingston Council had 4 Local Area Committees. These Committees had
the power to take decisions that fell solely within their
individual geographical area. This meant a Local Area Committee
could find itself taking decisions on a substantial asset, although
they tended to mainly determine planning applications or traffic
and highway matters.
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5.8
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It was stated that Royal Borough of Kingston
Council had 9 portfolio holders ...
view the full minutes text for item 5.
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6. |
Date of Next Meeting
The next meeting of the Committee will be held
on 8 December 2021.
Additional documents:
Minutes:
6.1
|
It was noted that the next meeting of the
Committee would be held on 8 December 2021.
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