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Agenda and minutes

Venue: Town Hall, Sheffield, S1 2HH. View directions

Contact: Jay Bell, Committee Secretary  Email:


No. Item


Apologies for Absence

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There were no apologies for absence received.




Exclusion of Public and Press

To identify items where resolutions may be moved to exclude the press and public.

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No items were identified where resolutions may be moved to exclude the press and public.




Declarations of Interest pdf icon PDF 129 KB

Members to declare any interests they have in the business to be considered at the meeting.

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There were no declarations of interest made at the meeting.




Minutes of Previous Meeting pdf icon PDF 645 KB

To approve the minutes of the meeting of the Committee held on 22 February 2022 to follow.

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The minutes of the meeting held on 22 February 2022 were agreed as an accurate record.




Public Questions and Petitions

To receive any questions or petitions from members of the public.

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The Committee received a question form a member of the public, prior to the meeting.



Woll Newall



What had the Governance Committee learnt from other large cities in the "Core Cities" group that were already using a committee system, like Belfast and Glasgow, and how has this influenced the design of the committee system you are proposing for Sheffield?



In response to question 1, the Chair (Councillor Julie Grocutt) explained there were no other Core Cities in England which operated under committee system. The legislative and governance environment in Scotland and Ireland were very different to England. Neither Belfast or Glasgow had ever transitioned from a Cabinet and Leader system to a committee system, since they had always run a version of a committee system. Officers had met with senior leaders from Belfast to explore whether a link would be constructive. As an example of the differences, Belfast Council is not responsible for Adult Social Care, Housing or Planning and they are not able to run local area committees because of, amongst other things, sectarian considerations. It was added the Council had been very transparent about what they had learnt from other Councils throughout this process going back over several years, with six case studies in the evidence pack, in-person witness statements from several other councils, and back in 2019 a site visit to Melton Mowbray as part of the Scrutiny inquiry.




Committee System Structure pdf icon PDF 1 MB

Report of the Director of Legal and Governance to follow.

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The Committee received a report of the Director of Legal and Governance concerning the committee system structure.




The Assistant Director (Governance), Alexander Polak referred to the report. There were 86 recommendations for the Committee to consider and these were split into 13 sections.




Most of those recommendations referred to were discussed at the previous committee meeting. Since that meeting, there had been several additional recommendations included. There were also the recommendations as amended, from the previous meeting that could be discussed further if necessary.




This meeting was the final opportunity for the Governance Committee to amend its recommendations which would then be taken to an Extraordinary Full Council meeting on 23 March for approval.








Members of the Committee discussed recommendations 1-14 and the key points to note were: -




A Member of the Committee was pleased to see that recommendation was amended so that petitioners and questioners had the final choice as to where they presented their question/petition.




The Assistant Director (Governance) explained there was an appendix to the report that highlighted the work Involve had carried out so far. Involve had been asked to carry out two streams of work. 1) to help the Governance Committee make informed decisions regarding public engagement, before proposing a final committee system structure to Full Council and 2) to begin looking at how the council should intend to engage with the public on a long-term basis.




The Head of Policy and Partnerships, Laurie Brennan stated there would be workshops with VCF (Voluntary Community & Faith) sector organisations put in place to co-design engagement principles. It would then be rolled out further across the city.




A Member of the Committee raised the importance of measuring success and that there needed to be a criterion for it.




A comment was made that, whilst it was thought that the Council always had good intentions to engage with all community groups across the city, when it came to it, there was always criticism that not all groups were included. The Council needed to ensure everyone was engaged going forward. It was suggested the Executive Directors should have responsibility for ensuring this had been carried out.




A Member of the Committee suggested that easy read guides were created for residents of Sheffield. The guides should explain how the Council operated and how to be involved. The Head of Policy and Partnerships thanked Sheffield Equality Partnerships (SEP) for their time at a meeting that took place on the 8 March 2022. It was mentioned that at that meeting, discussions took place on how the Council could make it easier for residents to understand what the Council was making decisions on and when they could input. How to make it easier for people with disabilities was also discussed.




Following the discussion, no amendments were proposed to recommendations 1 to 14.








The Assistant Director (Governance) mentioned recommendations 19, 21, 24,  ...  view the full minutes text for item 6.


Date of Next Meeting

The next meeting of the Committee will be held on 22 March 2022.

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It was noted that the next meeting of the Committee would be held on 22 March 2022.