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Agenda and decisions

Venue: To be held in the Town Hall, Pinstone Street, Sheffield, S1 2HH

Contact: Fiona Martinez, Democratic Service  Email:


No. Item


Welcome and Housekeeping

The Chair to welcome attendees to the meeting and outline basic housekeeping and fire safety arrangements.

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Apologies for Absence

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Exclusion of Press and Public

To identify items where resolutions may be moved to exclude the press and public

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Declarations of Interest pdf icon PDF 129 KB

Members to declare any interests they have in the business to be considered at the meeting

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Public Questions and Petitions

To receive any questions or petitions from members of the public

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Budget Report - Month 1 pdf icon PDF 479 KB

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Budget Monitoring, Financial Position and Budget Timetable, Month 1, 2022/23




This report brings the Committee up to date with the Council’s financial position as at Month 1 2022/23. The report also sets out the proposed budget timetable for the development of the 2023/24 budget




RESOLVED UNANIMOUSLY: That the Education, Children and Families Policy Committee:-


(i) notes the Council’s challenging financial position and the Month 1 position;


(ii) notes the budget timetable set out in the report, including the requirement for the Committee to plan to develop budget proposals over the course of the summer;


(iii) notes that the Strategy and Resources Committee agreed at its 31 May 2022 meeting to “require any Policy Committee that is forecasting an overspend on their budget to develop an action plan to address the overspend in-year and ask the Finance Sub-Committee to monitor both the development of any required action plans and delivery against them”;


(iv) commissions work from Officers to develop and implement plans to mitigate overspend and deliver stalled savings plans to bring forecast outturn back in line with budget; and


(v) agrees to set up a series of meetings, outside the formal policy committee meeting schedule, to carry out the required work as per (i) and (iv) of this resolution; initially to involve the co-chairs, deputy chair and group spokespeople and then invitation to be extended to all committee members; to report back to the formal meeting in September 2022.



Reasons for Decision




Under section 25 of the Local Government Act 2003, the Chief Finance Officer of an authority is required to report on the following matters:

• the robustness of the estimates made for the purposes of determining its budget requirement for the forthcoming year; and

• the adequacy of the proposed financial reserves.




There is also a requirement for the authority to have regard to the report of the Chief Finance Officer when making decisions on its budget requirement and level of financial reserves.



By the law the Council must set and deliver a balanced budget, which is a financial plan based on sound assumptions which shows how income will equal spend over the short- and medium-term. This can take into account deliverable cost savings and/or local income growth strategies as well as useable reserves. However, a budget will not be balanced where it reduces reserves to unacceptably low levels and regard must be had to any report of the Chief Finance Officer on the required level of reserves under section 25 of the Local Government Act 2003, which sets obligations of adequacy on controlled reserves.




Alternatives Considered and Rejected




The Council is required to both set a balance budget and to ensure that in-year income and expenditure are balanced. No other alternatives were considered.




A Framework Arrangement for the Procurement of Alternative Provision in the City for the Academic Year 2022-23 pdf icon PDF 429 KB

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The report seeks approval to commission an Alternative Provision (AP) framework agreement for the academic year 2022-23 to replace the current framework which has now come to an end; allowing the Council to complete its on-going review of the delivery of provision across the city with a view to creating a new AP arrangement beyond 2023.




RESOLVED UNANIMOUSLY: That the Education, Children and Families Committee:-


(i) approves the commissioning of providers to deliver alternative provision services for use by Sheffield schools and services within the People portfolio such as Children Missing from Education and via Sheaf High Needs provision by way of an AP framework based on the proposals in the report.


(ii) Where no current authority exists, delegates authority to the Executive Director of People, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance, to take such steps to meet the aims and objectives as detailed and set out in the report.





Reasons for Decision


















The procurement an AP framework will ensure the consistency of quality of Alternative Programme provision, regulate costs and provide a uniform, coherent approach for the city


The proposal provides an opportunity to develop and provide appropriate AP programmes to all who would benefit from it.


The proposal provides an opportunity to develop intervention programmes where Alternative Programme providers can support vulnerable pupils’ reintegration into a mainstream school-based curriculum and result in better learning outcomes.

The proposal provides an opportunity to develop programmes to enable vulnerable young people age 16 – 24 to achieve their educational goals in line with their Education Health and Care Plan.


Procurement of a new framework of one year’s duration enables time to review the alternative provision curriculum offer within the city and ensure that it is fit for purpose.






Alternatives Considered and Rejected




There are risks associated with an unregulated use of Alternative Provision in the school sector. Specifically, secondary schools will continue to use providers which have not been subject to prior due diligence and on-going contract management. Furthermore, pupils would not receive a planned programme with clear learning outcomes.



Introduction to Education, Children and Families

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SEND Review - Green Paper Consultation/White Paper pdf icon PDF 284 KB

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Work Programme pdf icon PDF 696 KB

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