Items
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1. |
Welcome and Housekeeping
The Chair to welcome attendees to the
meeting and outline basic housekeeping and fire safety
arrangements.
Additional documents:
Minutes:
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1.1
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The Chair welcomed everyone to the meeting and
explained the housekeeping.
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2. |
Apologies for Absence
Additional documents:
Minutes:
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2.1
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An apology for
absence was received from Dawn Shaw, Director of Libraries,
Learning, Skills and Communities.
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3. |
Exclusion of Press and Public
To identify items where resolutions may be
moved to exclude the press and public
Additional documents:
Minutes:
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3.1
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No items were identified where resolutions may
be moved to exclude the press and public.
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4. |
Declarations of Interest  PDF 129 KB
Members to declare any interests they have in
the business to be considered at the meeting
Additional documents:
Minutes:
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4.1
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There were no formal declarations of interest
made at the meeting.
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5. |
Public Questions and Petitions
To receive any questions or petitions from
members of the public
Additional documents:
Minutes:
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5.1
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The following petitions and questions were
received and responses were provided.
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5.2
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A question was received from Janine
Lawson:
“We have only just become aware that the
first meeting of the Communities, Parks and Leisure Committee is
tomorrow (2pm). This means our public question is late.
However, we would be extremely grateful if, as an exception, the
committee could consider our urgent public question. We
realise it will be the only opportunity we have to raise it before
Tramlines this summer. We thank you in advance for
this. (We are writing to you as Chair and have copied the
Deputy Chair, Green group spokesperson, Cllr Bernard Little from
the Central LAC, plus our own councillors)
Our question is about Tramlines and securing
the best arrangements with local residents and businesses for the
most successful possible event. You may be aware that
improving understanding and practical arrangements between festival
organisers and the local Hillsborough community is a long-standing
concern. A number of different local people and groups have
made considerable efforts to secure better relationships and
improvements in arrangements for tramlines this year. We have
been making little headway overall - for example, being given
blanket general reasons why things can’t happen. We
feel sure that improved arrangements can be put in place to ensure
tramlines is successful for all, and based on the learning from
previous years.
So, and as a matter of urgency, how can this
committee help Hillsborough residents and local businesses secure
improved arrangements for this summer’s Tramlines festival -
in particular, over the issues of festival re-entry for local
residents and helping ensure the local community and
businesses are better considered over the festival period? We are
looking to make sure there are specific and practical improvements
on last year that can be agreed and implemented.
We would suggest that re-entry be allowed
until 4pm which would negate any concerns that the Safety Advisory
Committee have surrounding anti-social behaviour whilst allowing
businesses to benefit from the festival and families to enjoy the
event.
We would further like to request that an
urgent meeting be convened to discuss the matter given the limited
time scales available.
I look forward to hearing from you”.
The Chair noted the question and explained
that a written response would be given as soon as possible.
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6. |
Communities, Parks and Leisure Committee Overview
Presentation by Executive Director, People
Services
Additional documents:
Minutes:
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6.1
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The Executive Director of People Services
Portfolio introduced this item to give a brief introduction. The
Head of Communities and Head of Parks and Countryside gave a
presentation which included information on:
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Purpose
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Service Structure
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Key Achievements
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Community Services
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Family Hub
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Community Cohesion
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Asylum Migration
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Page Hall
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Voluntary Sector Liaison Team
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Community Safety
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Local Area Committee Support
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Youth Services
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Parks and Countryside
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Coronial & Bereavement Services
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Sports, Leisure and Health
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Libraries
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Business Improvement
Members of the Committee asked questions and
responses were provided by Lorraine Wood and Ruth Bell surrounding
youth service recruitment, grant aid, LAC teams of staff, funding,
nature emergency, marble memorial, club structures, pavilion
conditions, off road vehicles in park areas and disabled
access.
The Committee noted the presentation.
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7. |
Work Programme PDF 779 KB
Report of the Director of Legal and
Governance
Additional documents:
Minutes:
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7.1
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The Executive Director of People
Services porfolio presented the Work
Programme and informed Committee that it would develop firther over the summer. It was explained that it
would be a standing item on the Policy Committee agendas and could
therefore be shaped through conversations. It was highlighted that
there were proposed items for the September meeting.
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Members raised points and asked
questions. The following responses were given:
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Each Policy Committee
meeting would have a forward plan as a standing item to discuss
existing and proposed items.
·
Ruth Bell agreed to
find out if there was a proposal to bid for Sport England
money.
·
It was clarified that
the pre-agenda meetings are a good forum for discussion around
adding items onto future work programmes.
·
In relation to the
Induction Programme detailed in 2.2 of the report, John Macilwraith
agreed to find out about the start date and report back to the
Chair.
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8. |
Fee Increases for Bereavement Services PDF 486 KB
Report of the Executive
Director, Operational Services
Additional documents:
Decision:
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8.1
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This report
seeks approval for the proposed fee increase for Bereavement
Services in 2022-23. Bereavement services proposes to increase fees
by 4% for burials, cremations, and memorials (rounded up to the
nearest £5), with some exceptions as outlined in the report.
Fees are rounded to keep prices straight forward and a cap of 5%
has been applied to ensure no item is disproportionately
affected.
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8.2
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RESOLVED UNANIMOUSLY: That the Communities, Parks and Leisure Policy Committee agrees a general
4% increase (rounded up to the nearest £5 and capped at 5%)
to Bereavement Services fees and charges, alongside the specific
changes listed in the report.
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8.3
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Reasons for Decision
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8.3.1
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Raising fees as
outlined is recommended to offset additional costs caused by
significant rises in inflation and the cost of living, notably on
items such as gas, fuel, machinery and
supplies.
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8.4
8.4.1
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Alternatives Considered and Rejected
Increasing fees
by 2% would not generate the additional income required to respond
to budget challenges and would require a reduction in the quality
of services provided.
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Minutes:
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8.1
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The Service
Manager for Coronial and Bereavement Services presented the report
which provided the Committee with an overview of the bereavement
services fee increase.
The report
sought approval for the proposed fee increase for Bereavement
Services in 2022-23, outlining that Bereavement services proposes
to increase fees by 4% for burials, cremations, and memorials
(rounded up to the nearest £5), with some exceptions as
outlined in the report. Fees are rounded to keep prices straight
forward and a cap of 5% has been applied to ensure no item is
disproportionately affected.
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8.2
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RESOLVED UNANIMOUSLY: That the Communities, Parks and
Leisure Policy Committee agrees a general 4% increase (rounded up
to the nearest £5 and capped at 5%) to Bereavement Services
fees and charges, alongside the specific changes listed in the
report.
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8.3
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Reasons for Decision
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8.3.1
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Raising fees as
outlined is recommended to offset additional costs caused by
significant rises in inflation and the cost of living, notably on
items such as gas, fuel, machinery and supplies.
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8.4
8.4.1
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Alternatives Considered and Rejected
Increasing fees
by 2% would not generate the additional income required to respond
to budget challenges and would require a reduction in the quality
of services provided.
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9. |
Parkwood Springs Lease Update
Report of Executive Director, Operational
Services
Additional documents:
Minutes:
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9.1
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The Chair clarified to the Committee that the
purpose of the report was to provide an update only.
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9.2
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The Head of Parks and Countryside presented
the report which provided the Committee with an update and overview
on the Parkwood Springs project. Details and features of the park
were explained, as was the intended use. The places to ride project
was explained and the link with mountain bike trails. The intended
improvement for facilities was also explained. It was pointed out
that Sport England were being worked closely, particularly around
funding and legalities. Current and future plans were outlined.
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9.3
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Members raised points and questions and
responses were provided around:
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The arrangement of site visits and an active and productive friends
group.
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The ongoing work with the ski slope.
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Wetland and its attraction for different species.
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Mountain bike provision and car parking access.
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9.4
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The Committee noted the report.
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10. |
Application for Trailblazer Status for New Programme Funding PDF 657 KB
Report of Director, Communities
Additional documents:
Decision:
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10.1
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To gain the
approval for Sheffield to apply for TRAILBLAZER status in the
upcoming new government funded programme. See details below
regarding Family Hub & Start for Life programme. At the autumn
budget, the government committed £300 million for 75
upper-tier local authorities to deliver Family Hubs / Start for
Life services over the next 3 financial years
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10.2
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RESOLVED UNANIMOUSLY: That Communities, Parks and Leisure Policy Committee gain approval for
Sheffield to progress to the application stage for Trailblazer
status. Key contacts from the Local Authority have been part of the
focus group for information about trailblazers and Sheffield is
seen as having positive outcomes with regards to family centres
development, infant feeding support and parenting programmes across
the city.
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10.3
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Reasons for Decision
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10.3.1
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Some additional
funding in year one to enable rapid delivery on the menu of options
for the funded services.
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10.3.2
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Join a network
of England wide trailblazers where they can share learning and
troubleshoot.
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10.3.3
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Be identified by
central government as a national leader in the implementation of
the programme.
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10.4
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Alternatives Considered and
Rejected
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10.4.1
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If the decision
is not approved then Sheffield will
receive allocated funding for the programme with no enhanced
opportunities for the communities and the city
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Minutes:
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10.1
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The head of communities presented the report
which provided the Committee with an overview of the
Council’s desire to apply for trailblazer status. The report
outlined that the status would boost the programme and development
of Family Hubs and Start for Life Services in Sheffield, once
again.
The report was to gain the approval for Sheffield
to apply for TRAILBLAZER status in the upcoming new government
funded programme. Details were provided regarding Family Hub &
Start for Life programme. It was explained that at the autumn
budget, the government committed £300 million for 75
upper-tier local authorities to deliver Family Hubs / Start for
Life services over the next 3 financial years.
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10.2
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RESOLVED UNANIMOUSLY: That
Communities, Parks and Leisure Policy
Committee gain approval for Sheffield to progress to the
application stage for Trailblazer status. Key contacts from the
Local Authority have been part of the focus group for information
about trailblazers and Sheffield is seen as having positive
outcomes with regards to family centres development, infant feeding
support and parenting programmes across the city.
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10.3
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Reasons for
Decision
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10.3.1
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Some additional funding in year one to enable
rapid delivery on the menu of options for the funded
services.
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10.3.2
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Join a network of England wide trailblazers where
they can share learning and troubleshoot.
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10.3.3
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Be identified by central government as a national
leader in the implementation of the programme.
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10.4
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Alternatives Considered and
Rejected
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10.4.1
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If the decision is not approved then Sheffield will receive allocated
funding for the programme with no enhanced opportunities for the
communities and the city
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11. |
Month 1 Monitoring, Financial Position and Budget Timetable PDF 461 KB
Report of Director of Finance and Commercial
Services
Additional documents:
Decision:
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11.1
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This report
brings the Committee up to date with the Council’s financial
position as at Month 1 2022/23. The report also reports the
proposed budget timetable for the development of the 2023/24
budget.
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11.2
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RESOLVED UNANIMOUSLY: That Communities, Parks and Leisure
Policy Committee:-
1. Note the
Council’s challenging financial position and the Month 1
position.
2. Note the
budget timetable set out in this report including the requirement
for the Committee to plan to develop budget proposals over the
course of the summer.
3. Note that the
Strategy and Resources Committee was recommended at its 31 May 2022
meeting to “require any Policy Committee that is forecasting
an overspend on their budget to develop an action plan to address
the overspend in-year and ask the Finance Sub-Committee to monitor
both the development of any required action plans and delivery
against them”.
4. Continue
closely to manage and monitor expenditure in line with budget
expectations and ensure forecasts represent current financial
conditions.
5. Ensure that
the spend in the community response team that is unfunded for 23/24
is managed with this in mind.
6.
Reaffirms the approach approved by the FC on 1st June 2022, that to
act as a balance to the Corporate Risk Register, there should be a
Corporate Opportunities Register, detailing new funding
opportunities, partnership opportunities and initiatives that will
help deliver the Council's objectives, such as supporting those
affected by the cost of living
crisis.
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11.3
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Reasons for Decision
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11.3.1
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By the
law the Council must set and deliver a
balanced budget, which is a financial plan based on sound
assumptions which shows how income will equal spend over the short-
and medium-term. This can take into
account deliverable cost savings and/or local income growth
strategies Page 54 Page 11 of 11 as well as useable
reserves.
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11.4
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Alternatives Considered and
Rejected
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11.4.1
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The Council is
required to both set a balance budget and to ensure that in-year
income and expenditure are balanced. No other alternatives were
considered.
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Minutes:
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11.1
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The Director of Finance and Commercial Services
presented the report which brought the Committee up to date with
the Council’s financial position as at Month 1, 2022/23. The
report also sought the Committee’s agreement to a proposed
budget timetable for the development of the 2023/24
budget.
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11.2
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RESOLVED UNANIMOUSLY: That
Communities, Parks and Leisure Policy Committee:-
1. Note the Council’s challenging financial
position and the Month 1 position.
2. Note the budget timetable set out in this
report including the requirement for the Committee to plan to
develop budget proposals over the course of the
summer.
3. Note that the Strategy and Resources Committee
was recommended at its 31 May 2022 meeting to “require any
Policy Committee that is forecasting an overspend on their budget
to develop an action plan to address the overspend in-year and ask
the Finance Sub-Committee to monitor both the development of any
required action plans and delivery against
them”.
4. Continue closely to manage and monitor
expenditure in line with budget expectations and ensure forecasts
represent current financial conditions.
5. Ensure that the spend in the community
response team that is unfunded for 23/24 is managed with this in
mind.
6. Reaffirms the approach approved by the FC on
1st June 2022, that to act as a balance to the Corporate Risk
Register, there should be a Corporate Opportunities Register,
detailing new funding opportunities, partnership opportunities and
initiatives that will help deliver the Council's objectives, such
as supporting those affected by the cost of
living crisis.
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11.3
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Reasons for
Decision
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11.3.1
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By the law the Council
must set and deliver a balanced budget, which is a financial plan
based on sound assumptions which shows how income will equal spend
over the short- and medium-term. This can take
into account deliverable cost savings and/or local income
growth strategies Page 54 Page 11 of 11 as well as useable
reserves.
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11.4
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Alternatives Considered and
Rejected
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11.4.1
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The Council is required to both set a balance
budget and to ensure that in-year income and expenditure are
balanced. No other alternatives were considered.
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