Venue: To be held in the Town Hall, Pinstone Street, Sheffield, S1 2HH
Contact: Rachel Appleyard, Democratic Services
Email: rachel.appleyard@sheffield.gov.uk
Media
Items
| No. |
Item |
1. |
Apologies for Absence
Additional documents:
Minutes:
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1.1
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Apologies for absence were received from
Councillors Glynis Chapman and Shaffaq Mohammed. Councillor Andrew
Sangar (MBE) attended as a substitute member.
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2. |
Exclusion of Press and Public
Additional documents:
Minutes:
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2.1
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It was noted that Appendix 1 to the report at
item 10 on the agenda was not available to the public or press
because it contained exempt information under Section 100A of the
Local Government Act 1972 [as amended]. If Members wished to
discuss the exempt information, the Committee would ask the members
of the public and press to kindly leave for that part of the
meeting and the webcast would be paused.
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3. |
Declarations of Interest  PDF 86 KB
Additional documents:
Minutes:
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3.1
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There were no declarations of interest.
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4. |
Minutes of Previous Meeting PDF 89 KB
Additional documents:
Minutes:
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4.1
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The Minutes of the meeting of the Committee
held on 6 November 2023 were approved as a correct record.
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5. |
Public Questions and Petitions
Additional documents:
Minutes:
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5.1
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There were no public questions or
petitions.
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6. |
Members' Questions
Additional documents:
Minutes:
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6.1
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There were no questions from Members of the
Committee.
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7. |
Work Programme PDF 205 KB
Additional documents:
Minutes:
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7.1
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The Committee received a report containing the
Committee’s Work Programme for consideration and discussion.
The aim of the Work Programme was to show all known, substantive
agenda items for forthcoming meetings of the Committee, to enable
this Committee, other committees, officers, partners and the public to plan their work with and
for the Committee.
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7.2
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The Principal Democratic Services Officer
reported one change to the Work Programme: the item “Changes
to the Constitution: Part 4 – Financial Procedure Rules
(Financial Regulations)” would be received at the Finance
Committee in March 2024 prior to being submitted to the AGM in May
2024 for final decision.
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7.3
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Officers agreed to provide Members with
additional information on the Levelling Up Prospectus item which
had not yet been scheduled for a meeting of the Finance
Committee.
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7.4
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RESOLVED UNANIMOUSLY: That the Finance
Committee:-
1.
approves the Committee’s work programme, as set out in
Appendix 1, including any additions and amendments identified in
Part 1 and the amendment noted in the meeting;
2.
gives consideration to any further
issues to be explored by officers for inclusion in Part 2 of
Appendix 1 of the next work programme report, for potential
addition to the work programme; and
3.
notes any referrals from Council (petition and resolutions)
detailed in Section 2 of the report and agrees the proposed
responses.
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8. |
2023/24 Quarter 2 Budget Monitoring PDF 425 KB
Additional documents:
Decision:
Minutes:
|
8.1
|
The Head of Accounting
presented a report that brought the Committee up to date with the
Council’s outturn position for 2023/24 including the General
Fund revenue position, Housing Revenue Account and Capital
Programme Monitoring (Appendix 1). The report also provided an
update of the Council’s Treasury Management activity
(Appendix 2) and the Collection Fund Account (Appendix
3).
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8.2
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Officers agreed to provide
members with further information on the RAG rated savings and the
impact of the new VOIDs team as well as briefings on the school
budget positions, Transformation Fund and the reviews being
undertaken as part of the budget process.
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8.2
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RESOLVED
UNANIMOUSLY: That the Finance
Committee:-
a)
notes the updated information and management actions
provided by this report on the 2023/24 Revenue Budget Outturn as
described in this report;
b)
notes the updated information and management actions
provided by this report on the Q2 2023/24 Capital Programme
Monitoring as described in Appendix 1;
c)
notes the Treasury Management report for Q2 2023/24
as described in Appendix 2; and
d)
notes the Collection Fund monitoring report for Q2
2023/24 as described in Appendix 3.
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8.3
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Reasons for Decision
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8.3.1
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To record formally changes to
the Revenue Budget and the Capital Programme.
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8.4
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Alternatives Considered and Rejected
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8.4.1
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The Council is required to both
set a balance budget and to ensure that in-year income and
expenditure are balanced. No other alternatives were
considered.
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9. |
Capital Approvals Month 7 (2023/24) PDF 145 KB
Additional documents:
Decision:
Minutes:
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9.1
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The Finance Manager submitted a
report that provided details of proposed changes to the existing
Capital Programme as brought forward in Month 7 2023/24.
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9.2
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The Finance Manager updated
Members on an amendment to Appendix 1 regarding the Errington
Estate Improvements; the approval route was listed as the Chair of
the Housing Policy Committee however the approval for the work had
come from the Local Area Committee.
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9.2
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RESOLVED
UNANIMOUSLY: That the Finance
Committee:-
(i)
approves the proposed additions and variations to
the Capital Programme listed in Appendix 1;
(ii)
approves the issuing of grants to 3rd parties as
identified in Appendix 2; and
(iii)
approves the reprofiling and slippage of existing
schemes/allocations as listed in Appendix 3.
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9.3
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Reasons for Decision
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9.3.1
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The proposed changes to the
Capital Programme will improve the
services to the people of
Sheffield.
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9.3.2
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To formally record changes to
the Capital Programme and gain Member approval for changes in line
with Financial Regulations and to reset the Capital Programme in
line with latest information.
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9.4
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Alternatives Considered and Rejected
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9.4.1
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A number of alternative courses
of action are considered as part of the process undertaken by
Officers before decisions are recommended to Members. The
recommendations made to Members represent what Officers believe to
be the best options available to the Council, in line with Council
priorities, given the constraints on funding and the use to which
funding is put within the Revenue Budget and the Capital
Programme.
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10. |
Proposed Lease at Solpro Business Park, Windsor Street, Sheffield, S4 7WB PDF 133 KB
Additional documents:
Decision:
Minutes:
|
10.1
|
The Service Manager (Asset
Strategy and Estate Management) presented a report that sought
approval to enter into a lease for the Council’s occupation
of premises situated at the Solpro
Business Park.
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10.2
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RESOLVED
UNANIMOUSLY: That the Finance Committee,
on consideration of the commercial terms, confirms that it is
satisfied with the proposed terms and authorises the completion of
the lease and any other legal documentation necessary
required.
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10.3
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Reasons for Decision
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10.3.1
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The proposal to take a lease
renewal would enable Housing to continue to function from the
subject accommodation and to provide a service to the local
community. The proposal will also provide the desired flexibility
to allow Housing to relocate should suitable alternative
accommodation be identified.
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10.4
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Alternatives Considered and Rejected
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10.4.1
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Do
nothing.
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