The Governance Committee is leading on
work to transition to a committee system of governance from May
2022. It is a politically proportionate Committee which will be
tasked with oversight of the transitional work and will approve the
recommendations to be made to Full Council.
The Committee
will be outward facing. The Council will not be working in
isolation on this project but will seek input from outside the
organisation, ensuring citizens are engaged and are provided with
opportunities to help shape this programme of work The Council will
also be engaging the professional support of agencies such as the
Local Government Association, the Centre for Governance and
Scrutiny and Monitoring Officers from other local authorities which
have recently transitioned or are about to transition to a
Committee system. This will ensure the Council is supported through
this period and learns from best practice to ensure that the system
implemented in Sheffield responds to the needs of our
City.
Attending
Meetings
Meetings of the Council have to be held as physical
meetings and are open to the public. Meetings are normally held at Sheffield
Town Hall and are webcast.
If you
would like to attend the meeting, please report to an Attendant in
the Foyer at the Town Hall where you will be directed to the
meeting room. However, it would be appreciated if you
could register to attend, in advance of the meeting, by
emailing committee@sheffield.gov.uk, as
this will assist with the management of attendance at the
meeting.
Please do
not attend the meeting if you have COVID-19 symptoms. It is also
recommended that you undertake a Covid-19 Rapid Lateral Flow Test
within two days of the meeting. To aid safe access and
protect all attendees, you are welcome to wear a face covering
within the venue.
PLEASE
NOTE: The Public
Gallery in the Town Hall Council Chamber can accommodate 50
persons. Social distancing may not be possible in the
Gallery depending on the numbers of members of the public in
attendance at the meeting. An overspill area will be
provided in the event that more than 50 members of the public
attend - the webcast of the meeting will be live streamed to that
room.
We are
unable to guarantee entrance to the Public Gallery for observers,
as priority will be given to registered speakers and those that
have registered to attend.
Alternatively, you can observe the meeting remotely
by clicking on the ‘view the webcast’ link provided on
the meeting
page of the
website.
There
is an opportunity for members of the public to ask questions and
submit petitions under the agenda item 'Public Questions and
Petitions'.
The
Chair of the meeting has discretion as to how questions and
petitions are presented at the meeting and as to whether you are
invited to ask your question or present a petition at the meeting
or they are read out at the meeting. A response to the question or
petition will be given by the appropriate Member or Council
officer. If you are not able to
attend the meeting, your question/petition may be referred to the
appropriate Member, Council officer or organisation and an answer/response will be
provided to you.
Where a
submitted question or petition cannot be answered because time does
not allow, or where a Member undertakes to provide a written
answer/response, the written answer/response will be provided to
you and will be published on the Council website.
If
you wish to attend a meeting and ask a question or present a
petition, you must submit the question/petition in writing by 9.00 a.m.
at least 2 clear working days in advance of the date of the
meeting, by email to the following address: committee@sheffield.gov.uk.
Please note that the
Chair of the meeting may not accept petitions or questions which
relate to:-
(i) matters not being within the
responsibility of the Local Authority or which affects the City or
its inhabitants;
(ii)
judicial or quasi-judicial matters;
(iii)
individual planning/licence/grant applications or
appeals;
(iv)
named officers or Members of the Council;
(v)
confidential matters of the type referred to in Schedule 12A to the
Local Government Act, 1972; or
(vi)
matters of an irrelevant, repetitious, defamatory, frivolous or
offensive nature or a general misuse of the opportunity.
Please note that meetings will
be filmed for live or subsequent broadcast via the council’s
website. See the Council’s
Webcasting Notice for more
details.
Further
information is available on submitting petitions.
Recording is allowed at Governance Committee meetings under
the direction of the Chair of the meeting. The
protocol on audio/visual recording and
photography provides further information.
