The following functions are within
the remit of Waste and Street Scene Policy Committee:
·
Highway maintenance and management
·
Waste management
·
Parking Services (management and enforcement)
·
City Centre management
·
Markets
·
Regulatory licensing policy
·
Statutory licensing policy development (to be referred to Strategy
and Resources Policy Committee for decision on submission to Full
Council as part of Budget and Policy Framework)
·
Environmental Regulation
Attending
Meetings
Meetings of the Policy Committee
have to be held as physical meetings and are open to the
public. Meetings are normally held at Sheffield Town
Hall.
If you would like to attend the
meeting, please report to an Attendant in the Foyer at the Town
Hall where you will be directed to the meeting
room. However, it would be appreciated if you could
register to attend, in advance of the meeting, by
emailing committee@sheffield.gov.uk, as
this will assist with the management of attendance at the
meeting.
PLEASE NOTE: The meeting rooms in the Town
Hall have a limited capacity. We are unable to guarantee entrance
to the meeting room for observers, as priority will be given to
registered speakers and those that have registered to
attend.
Alternatively, you can observe the
meeting remotely by clicking on the ‘view the webcast’
link provided on the meeting
page of the website.
Public Questions, Statements and Petitions
Members of
the public have the opportunity to present petitions, ask questions
and make statements at Policy Committee meetings.
A period of up to 30 minutes is
allocated at each ordinary Committee meeting for all questions,
statements and petitions. The Chair of the meeting has discretion
to order participations in an appropriate way to bring balance and
fairness and to ensure a fair representation of the issues and
voices heard at our meetings. The order for
receiving public participations within the allocated time
is:
1.
Petitions
2.
Questions relating to the agenda of the specific Committee
meeting
3.
Supplementary questions to written questions relating to the remit
of the Committee
4.
Statements
There may be situations where
some questions and/or statements are not able to be presented in
the meeting because time does not allow, or where a Member
undertakes to provide a written response. Where this occurs, a
written response will be sent to participants within 10 clear
working days of the meeting and will be published on the Council
website.
The following arrangements
apply to all types of question and statements:
·
Your written question, supplementary question, agenda related
question or statement must not exceed 200 words. A question may
have multiple linked parts and that will be considered as one
question as long as it is within the 200-word limit.
·
Any pre-amble or introductory remarks must be included in the
200-word limit.
·
You can have a maximum of two participations in any meeting e.g. a
written question and a statement, or an agenda related question and
a statement.
·
All questions and statements must be sent by email to publicquestions@sheffield.gov.uk
by the deadlines set out
here. If you do not meet these deadlines, your question or
statement will be deferred to the next meeting of the Committee,
unless you withdraw your submission. (Details of how we will use
and keep your information can be found
here).
·
You have the option to attend the meeting in person, join remotely
via hybrid link, request that a nominated person or Council officer
read your submission on your behalf or request a written response.
Please note, written questions will only receive a written response
and will not be read out in the meeting.
The submission deadlines for
meetings of this Committee can be found
here.
The arrangements for the
different methods of public participation at Policy Committee
meetings are as follows:
Written questions relating to
the
remit of the
Committee:
·
You must submit your question in writing by 9 a.m., six clear
working days before the scheduled meeting. E.g. for meetings held
on a Friday, a written question will need to be received by 9.00
a.m. on the Wednesday of the previous week*.
·
A response to your written question will be sent to you and
published one clear day before the relevant meeting. E.g. for
meetings held on a Friday, the response will be published on the
Wednesday of that week*. The written question will not be read out
at the meeting, so there is no requirement for you to attend the
meeting, however you can if you wish to do so.
Supplementary
questions:
·
If you have submitted a written question, you can submit a
supplementary question that arises directly from your original
written question and/or the response.
·
You must submit your supplementary question in writing by 9 a.m. on
the working day before the relevant meeting. E.g. for meetings held
on a Friday, a supplementary question will need to be received by
9.00 a.m. on the Thursday of that week*.
·
The Chair may respond verbally in the meeting, however, if this is
not possible due to lead times, you will receive a response within
10 clear working days.
Questions relating to the
published agenda for the specific Committee meeting:
·
You must submit your question in writing by 9 a.m., two clear
working days before the scheduled meeting. E.g. for meetings held
on a Friday, an agenda related question will need to be received by
9.00 a.m. on the Tuesday of that week*.
·
The Chair may respond verbally in the meeting, however, if this is
not possible due to lead times, you will receive a response within
10 clear working days.
Statements:
·
Statements relevant to the remit of the Committee must be received
in writing by 9 a.m., six clear working days before the scheduled
meeting.
·
Statements relevant to items on the published agenda for the
specific Committee meeting must be received in writing by 9 a.m.,
two clear working days before the scheduled meeting.
·
All statements will be published online the working day before the
relevant meeting and circulated to all Members of the
Committee.
·
Statements can be read out at the relevant meeting (if time allows)
and there is no commitment from the Chair to respond.
Petitions:
·
You must submit your petition in writing by 9.00 a.m. at least 2
working days in advance of the date of the meeting, by email to
committee@sheffield.gov.uk
or via the e-petition facility on the
Council’s
website.
·
You can present your petition at the meeting, either in person or
remotely, and will be given up to three minutes to do
this. If you are not able to attend the
meeting, brief details of the petition will be reported to the
meeting or you can submit a statement (maximum of 200 words) to be
read out on your behalf.
·
A verbal response by the appropriate Member may be provided in the
meeting, however, if this is not possible due to lead times, you
will receive a response within 10 clear working days.
Please note that petitions,
questions or statements will not be permitted if they relate
to:-
·
judicial or quasi-judicial matters;
·
individual planning/licence/grant applications or appeals;
·
identifiable officers or Members of the Council;
·
confidential matters of the type referred to in Schedule 12A to the
Local Government Act 1972;
·
matters which are repetitious, including questions which are
substantially the same as questions asked at other meetings of the
Council or Committees within the previous six months; or
·
matters of an irrelevant, defamatory, frivolous or offensive nature
or a general misuse of the opportunity.
* subject to there being no
bank holidays, these are not included when calculating clear
working days.
Recording of
Meetings
Recording is allowed at Policy
Committee meetings under the direction of the Chair of the meeting.
The protocol
on audio/visual recording and
photography provides further
information.
Please note that meetings will be
filmed for live or subsequent broadcast via the Council’s
website. See the Council’s Webcasting
Notice for more details.