The Education, Children and Families Policy
Committee comprises 9 Members. The following functions are within
the remit of Education, Children and Families Policy Committee:
o
Schools (including sufficiency of school places)
o
Mainstream and specialist education (early years, children and
young people)
o
Special Educational Needs and Disabilities
o
Learning and Skills policy, programmes and interventions (children
and young people)
o
Children and family support and social work
o
Fostering and adoption
o
Children in care, care leavers and corporate parenting
o
Residential services
o
Youth justice
o
Children’s wellbeing
o
Child safeguarding
o
Early childhood services
Attending
Meetings
Meetings of the Education, Children and
Families Policy Committee have to be held as physical meetings and
are open to the public. Meetings are normally held at
Sheffield Town Hall.
If you would like to attend the meeting,
please report to an Attendant in the Foyer at the Town Hall where
you will be directed to the meeting room. However, it
would be appreciated if you could register to attend, in advance of
the meeting, by emailing committee@sheffield.gov.uk, as this will
assist with the management of attendance at the meeting.
PLEASE NOTE: The meeting rooms in
the Town Hall have a limited capacity. We are unable to guarantee
entrance to the meeting room for observers, as priority will be
given to registered speakers and those that have registered to
attend.
Alternatively, you can observe the meeting
remotely by clicking on the ‘view the webcast’ link
provided on the meeting
page of the website.
Public Questions, Statements and
Petitions
Members of the public have the opportunity to
present petitions, ask questions and make statements at Policy
Committee meetings.
A
period of up to 30 minutes is allocated at each ordinary Committee
meeting for all questions, statements and petitions. The
Chair of the meeting has discretion to order participations in an
appropriate way to bring balance and fairness and to ensure a fair
representation of the issues and voices heard at our meetings. The
order for receiving public participations within the allocated time
is:
- Petitions
- Questions relating to the agenda of the
specific Committee meeting
- Supplementary questions to written questions
relating to the remit of the Committee
- Statements
There may be situations where some questions and/or
statements are not able to be presented in the meeting because time
does not allow, or where a Member undertakes to provide a
written response. Where this occurs, a written response will be
sent to participants within 10 clear working days of the meeting
and will be published on the Council website.
The following arrangements apply to all types of question
and statements:
- Your written question, supplementary
question, agenda related question or statement must not
exceed 200 words. A question may have multiple linked parts and
that will be considered as one question as long as it is within the
200-word limit.
- Any pre-amble or introductory remarks must be
included in the 200-word limit.
- You can have a maximum of two participations in
any meeting e.g. a written remit question and a statement,
or an agenda related question and a statement.
- All questions and statements must be sent by email
to publicquestions@sheffield.gov.uk by the deadlines set out
here. If you do not meet these deadlines, your question
or statement will be deferred to the next meeting of the Committee,
unless you withdraw your submission. (Details of how we will use
and keep your information can be found here).
- You have the option to attend the meeting in
person, join remotely via hybrid link, request that a nominated
person or Council officer read your submission on your behalf or
request a written response. Please note, written remit
questions will only receive a written response and will not be read
out in the meeting.
The submission deadlines for meetings of this Committee can
be found here.
The arrangements for the different methods of public
participation at Policy Committee meetings are as
follows:
Written questions relating to the remit
of the Committee:
- You must submit your question in writing by
9 a.m., six clear working days before the scheduled meeting. E.g.
for meetings held on a Wednesday, a written question will need to
be received by 9.00 a.m. on the Monday of the previous
week*.
- A response to your written question will be
sent to you and published one clear day before the relevant
meeting. E.g. for meetings held on a Wednesday, the response will
be published on the Monday of that week*. The written question will
not be read out at the meeting, so there is no requirement for you
to attend the meeting, however you can if you wish to do
so.
Supplementary questions:
- If you have submitted a written question,
you can submit a supplementary question that arises directly from
your original written question and/or the response.
- You must submit your supplementary question
in writing by 9 a.m. on the working day before the relevant
meeting. E.g. for meetings held on a Wednesday, a supplementary
question will need to be received by 9.00 a.m. on the Tuesday of
that week*.
- The Chair may respond verbally in the
meeting, however, if this is not possible due to lead times, you
will receive a response within 10 clear working days.
Questions relating to the
published agenda for the specific Committee meeting:
- You must submit your question in writing by
9 a.m., two clear working days before the scheduled meeting. E.g.
for meetings held on a Wednesday, an agenda related question will
need to be received by 9.00 a.m. on the Friday of the previous
week*.
- The Chair may respond verbally in the
meeting, however, if this is not possible due to lead times, you
will receive a response within 10 clear working days.
Statements:
- Statements relevant to the remit of the Committee
must be received in writing by 9 a.m., six clear working
days before the scheduled meeting.
- Statements relevant to items on the published
agenda for the specific Committee meeting must be received in
writing by 9 a.m., two clear working days before the
scheduled meeting.
- All statements will be published online the
working day before the relevant meeting and circulated to all
Members of the Committee.
- Statements can be read out at the relevant
meeting (if time allows) and there is no commitment from the
Chair to respond.
Petitions:
- You can present your petition at the meeting,
either in person or remotely, and will be given up to three minutes
to do this. If you are not able to attend the meeting,
brief details of the petition will be reported to the meeting or
you can submit a statement (maximum of 200 words) to be read out on
your behalf.
- A verbal response by the appropriate Member
may be provided in the meeting, however, if this is not possible
due to lead times, you will receive a response within 10 clear
working days.
Please note that petitions, questions or statements
will not be permitted if they relate to:-
- judicial or quasi-judicial
matters;
- individual planning/licence/grant
applications or appeals;
- identifiable officers or Members of the
Council;
- confidential matters of the type referred to in
Schedule 12A to the Local Government Act 1972;
- matters which are repetitious, including questions
which are substantially the same as questions asked at other
meetings of the Council or Committees within the previous six
months; or
- matters of an irrelevant, defamatory,
frivolous or offensive nature or a general misuse of the
opportunity.
* subject to there being no bank holidays,
these are not included when calculating clear working
days.
Recording of Meetings
Recording is allowed at Policy Committee
meetings under the direction of the Chair of the meeting.
The protocol
on audio/visual recording and photography provides further
information.
Please note that meetings will be filmed for
live or subsequent broadcast via the Council’s website. See
the Council’s Webcasting
Notice for more details.