Agenda item

Commissioning and Procurement of Community Dementia Support

Report of the Executive Director, People Services.

 

Decision:

11.1

The purpose of the report was to seek Co-operative Executive approval for the Community Dementia Commissioning Plan for 2021-2027, the implementation of this Plan and the procurement and award of i) a contract; and ii) three grants.

 

This included:

  • The tendering for and award of a contract for the Dementia Specialist Advice Service which:
    • provides advice and training for professionals and volunteers supporting people living with dementia and their carers
    • fills a gap to provide a single point of access into local community dementia support for people living with dementia and their carers
  • The award of grants to:
    • People Keeping Well organisations for local community dementia support across the city
    • Sheffield Dementia Action Alliance to support Sheffield becoming a dementia-friendly city
    • Sheffield Dementia Involvement Group to hear the voices of people living with dementia and their carers

 

The current contracts and grants expire during the period 1st December 2021 – 31st March 2022.

 

 

11.2

RESOLVED: That Co-operative Executive:

 

  1. Approve the Commissioning Plan for Community Dementia Support 2021-27 as explained in the Proposal in this Report; and

 

  1. Delegate authority to the Executive Director of People Service Portfolio in consultation with the Director of Legal and Governance Services, Director of Finance and Commercial Services and the lead Executive Member for Health and Social Care:

 

i) To undertake a procurement exercise and award a contract in line with the report; and

ii) Award grants in line with the report; and

iii) Take other such necessary steps not covered by existing delegations to achieve the outcomes and objectives of the report.

 

 

11.3

Reasons for Decision

 

 

11.3.1

The preferred option is:

iii    A slight re-alignment of existing community dementia support services

 

This option was chosen because it:

  • Distributes funding where it is most needed and is simplified
  • Responds to feedback gathered during the past 3 years from people with dementia, their carers and professionals working with them
  • Allows us to update the current service specifications
  • Meets with legal and commercial regulations
  • Allows the current model to become more fully embedded, particularly during and after the COVID-19 pandemic
  • Reduces disruptive change for existing users and workers

 

 

11.3.2

The intended outcomes are that people living with dementia and their carers will be supported in a dementia-friendly Sheffield to:

 

  • Receive suitable relevant, quality and timely dementia information and advice
  • Access good quality community dementia support and participate in activities that are meaningful to them
  • Develop and build resilience
  • Remain independent, safe and well for as long as reasonable

Be listened to and involved in future service shaping

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

In making the recommendations two other options were considered and rejected:

 

i.               Continue with the existing services

 

This alternative was rejected because:

 

·       It does not respond to feedback gathered during the past 3 years from people with dementia, their carers and professionals working with them

·       It does not allow us to update the current service specifications and

·       It does not meet with legal and commercial regulations

 

ii.              End the existing services and invest in other new provision

 

This alternative was also rejected because:

 

·       The current model begun in 2019 has not yet fully embedded, particularly due to the pandemic

More change for existing users would be disruptive

 

 

11.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

11.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

11.7

Respective Director Responsible for Implementation

 

 

 

Executive Director, People Services

 

 

11.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Healthier Communities and Adult Social Care Scrutiny and Policy Development Committee

 

Minutes:

11.1

The Executive Director, People Services submitted a report seeking Co-operative Executive approval for the Community Dementia Commissioning Plan for 2021-2027, the implementation of this Plan and the procurement and award of i) a contract; and ii) three grants.

 

This included:

  • The tendering for and award of a contract for the Dementia Specialist Advice Service which:
    • provides advice and training for professionals and volunteers supporting people living with dementia and their carers
    • fills a gap to provide a single point of access into local community dementia support for people living with dementia and their carers
  • The award of grants to:
    • People Keeping Well organisations for local community dementia support across the city
    • Sheffield Dementia Action Alliance to support Sheffield becoming a dementia-friendly city
    • Sheffield Dementia Involvement Group to hear the voices of people living with dementia and their carers

 

The current contracts and grants expire during the period 1st December 2021 – 31st March 2022.

 

 

11.2

RESOLVED: That Co-operative Executive:

 

  1. Approve the Commissioning Plan for Community Dementia Support 2021-27 as explained in the Proposal in this Report; and

 

  1. Delegate authority to the Executive Director of People Service Portfolio in consultation with the Director of Legal and Governance Services, Director of Finance and Commercial Services and the lead Executive Member for Health and Social Care:

 

i) To undertake a procurement exercise and award a contract in line with the report; and

ii) Award grants in line with the report; and

iii) Take other such necessary steps not covered by existing delegations to achieve the outcomes and objectives of the report.

 

 

11.3

Reasons for Decision

 

 

11.3.1

The preferred option is:

iii    A slight re-alignment of existing community dementia support services

 

This option was chosen because it:

  • Distributes funding where it is most needed and is simplified
  • Responds to feedback gathered during the past 3 years from people with dementia, their carers and professionals working with them
  • Allows us to update the current service specifications
  • Meets with legal and commercial regulations
  • Allows the current model to become more fully embedded, particularly during and after the COVID-19 pandemic
  • Reduces disruptive change for existing users and workers

 

 

11.3.2

The intended outcomes are that people living with dementia and their carers will be supported in a dementia-friendly Sheffield to:

 

  • Receive suitable relevant, quality and timely dementia information and advice
  • Access good quality community dementia support and participate in activities that are meaningful to them
  • Develop and build resilience
  • Remain independent, safe and well for as long as reasonable

Be listened to and involved in future service shaping

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

In making the recommendations two other options were considered and rejected:

 

i.               Continue with the existing services

 

This alternative was rejected because:

 

·       It does not respond to feedback gathered during the past 3 years from people with dementia, their carers and professionals working with them

·       It does not allow us to update the current service specifications and

·       It does not meet with legal and commercial regulations

 

ii.              End the existing services and invest in other new provision

 

This alternative was also rejected because:

 

·       The current model begun in 2019 has not yet fully embedded, particularly due to the pandemic

More change for existing users would be disruptive

 

 

11.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

11.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

11.7

Respective Director Responsible for Implementation

 

 

 

Executive Director, People Services

 

 

11.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Healthier Communities and Adult Social Care Scrutiny and Policy Development Committee

 

Supporting documents: