Agenda item

Agreement of Proposed COVID Memorial Activity in Sheffield

Report of the Executive Director, Resources

Decision:

8.1

This report detailed proposed COVID Memorial activity in Sheffield during 2022 and sought agreement from Co-operative Executive for these proposals. Members were also invited to provide any further thoughts and guidance.

 

 

8.2

RESOLVED: That Co-operative Executive:-

 

 

  1. Approves proposals for COVID memorial activity described in the report and confirm agreement to use some public health underspend towards the COVID Memorial Activity.

 

 

  1. Delegates authority to the Executive Director for Place who in consultation with the Executive Director for Resources will be responsible for ensuring the delivery of the COVID Memorial Activity including the award of contracts following mini competition.

 

 

  1. To the extent not already delegated to them by the Leader’s Scheme of Delegation, delegate authority to the Executive Director of Place, in consultation with the Director of Legal and Governance and Director of Finance and Commercial Services to prepare and execute all required documentation and take steps to implement these recommendations.

 

 

 

8.3

Reasons for Decision

 

 

8.3.1

There has been a degree of discussion over the last ten months regarding these proposals, including with elected members. However by taking the decision to agree these proposals Co-operative Executive will help to firmly put these proposals in place as Sheffield’s commitment to memorialising the pandemic period, and the work on these proposals can then move forward in earnest. Outcomes from this decision include:

 

-       Providing a start point for sharing the proposals with Sheffield citizens;

-       Setting in motion a more concentrated round of involvement and consultation;

-       Confirming the start of work on the Memorial Archive once mini-competition bids have been assessed;

-       Enabling discussions with LAC Chairs and others to roll forward in respect of the Memorial trail;

-       Enabling consultation around and the tendering process for a centralised memorial.

 

 

8.4

Alternatives Considered and Rejected

 

 

8.4.1

The COVID Memorial Group mulled over a number of potential options for memorial activity, but the three strands as set out were established very early on. Once those principles were in place the group has considered and continues to consider some of the detail. However no significant alternative approaches have been suggested or considered.

 

 

8.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

8.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

8.7

Respective Director Responsible for Implementation

 

 

 

Executive Director, Resources

 

 

8.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Overview and Scrutiny Committee

 

Minutes:

8.1

This report detailed proposed COVID Memorial activity in Sheffield during 2022 and sought agreement from Co-operative Executive for these proposals. Members were also invited to provide any further thoughts and guidance.

 

3 elements were proposed to the memorial.  A memorial archive, a memorial trail and a centralised memorial.  Funding was in place and public engagement would take place before final decisions were made.

 

 

8.2

RESOLVED: That Co-operative Executive:-

 

 

  1. Approves proposals for COVID memorial activity described in the report and confirm agreement to use some public health underspend towards the COVID Memorial Activity.

 

 

  1. Delegates authority to the Executive Director for Place who in consultation with the Executive Director for Resources will be responsible for ensuring the delivery of the COVID Memorial Activity including the award of contracts following mini competition.

 

 

  1. To the extent not already delegated to them by the Leader’s Scheme of Delegation, delegate authority to the Executive Director of Place, in consultation with the Director of Legal and Governance and Director of Finance and Commercial Services to prepare and execute all required documentation and take steps to implement these recommendations.

 

 

 

8.3

Reasons for Decision

 

 

8.3.1

There has been a degree of discussion over the last ten months regarding these proposals, including with elected members. However, by taking the decision to agree these proposals Co-operative Executive will help to firmly put these proposals in place as Sheffield’s commitment to memorialising the pandemic period, and the work on these proposals can then move forward in earnest. Outcomes from this decision include:

 

-       Providing a start point for sharing the proposals with Sheffield citizens;

-       Setting in motion a more concentrated round of involvement and consultation;

-       Confirming the start of work on the Memorial Archive once mini-competition bids have been assessed;

-       Enabling discussions with LAC Chairs and others to roll forward in respect of the Memorial trail;

-       Enabling consultation around and the tendering process for a centralised memorial.

 

 

8.4

Alternatives Considered and Rejected

 

 

8.4.1

The COVID Memorial Group mulled over a number of potential options for memorial activity, but the three strands as set out were established very early on. Once those principles were in place the group has considered and continues to consider some of the detail. However no significant alternative approaches have been suggested or considered.

 

 

8.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

8.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

8.7

Respective Director Responsible for Implementation

 

 

 

Executive Director, Resources

 

 

8.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Overview and Scrutiny Committee

 

Supporting documents: