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Agenda item

Procurement for the Care and Support services in Extra Care Schemes

Report of the Executive Director, People Services

Decision:

11.1

The report sought approval to develop a procurement strategy and then to tender for new contracts for the delivery of personal care and support services for tenants in the 4 existing Sheffield Extra Care Housing Schemes – Guildford Grange, The Meadows, Roman Ridge and White Willows. The current contracts end in October 2022.

 

The report also sought approval from the Co-operative Executive to delegate authority to the Director of Adult Health and Social Care to take the necessary steps to implement the Procurement Strategy and award the contract for 4 Extra Care schemes.

 

The report highlighted the importance of ensuring the continuing delivery of care and support services that meet the needs of the people within the Schemes, by procuring a care and support provider able to fully meet the requirements of the Service Specification.

 

 

11.2

RESOLVED: That Co-operative Executive:-

 

 

  1. Approves the procurement of the Care and Support services in Extra Care as set out in the report;

 

  1. Delegates authority to the Director of Adult Health and Social Care in consultation with Director of Finance and Commercial Services to agree appropriate contract terms and following the procurement approve contract awards and thereafter to enter into such contracts;

 

  1. Delegates authority to the Director of Adult Health and Social Care in consultation with Director of Finance and Commercial Services and the Executive Member for Health and Social Care to take such other necessary steps not covered by existing approvals to achieve the outcomes outlined in the report; and

 

  1. Notes that, following on from the Education Health and Care Transitional Committee dated 3rd March 2022 where the approach to development of extra care and supported living solutions to support more independent living were endorsed, the Director of Adult Health and Social Care and the Director of Housing will bring forward a delivery plan for approval setting out how this will be achieved.

 

 

11.3

Reasons for Decision

 

 

11.3.1

The four contracts are due to expire October 2022, and the procurement of the care provider(s) is needed to ensure continuity of the care offer to the tenants living in the four schemes.

 

 

11.3.2

It was necessary to proceed with the tenders as there was no further legitimate contract extension available. The outstanding review work around

 

  • well-being charges
  • onsite overnight support,

 

referenced in the report wouldl be carried out during the first year of the new contracts.

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

Option ‘to do nothing’ and let the contracts expire so there is no provision for planned or unplanned care and support, resulting in services being purchased on an ad-hoc basis.

 

 

11.4.2

Option ‘to provide a service via the Home Support Framework’

Both options scored poorly against strategic fit and are perceived as having a significant negative impact on people living in the schemes. 

 

 

11.4.3

Neither option is recommended for further consideration and are not covered in the report.

 

 

11.5

Any Interest Declared or Dispensation Granted

 

 

 

None

 

 

11.6

Reason for Exemption if Public/Press Excluded During Consideration

 

 

 

None

 

 

11.7

Respective Director Responsible for Implementation

 

 

 

Executive Director, People Services

 

 

11.8

Relevant Scrutiny and Policy Development Committee If Decision Called In

 

 

 

Healthier Communities and Adult Social Care Scrutiny and Policy Development Committee

 

Minutes:

11.1

The report sought approval to develop a procurement strategy and then to tender for new contracts for the delivery of personal care and support services for tenants in the 4 existing Sheffield Extra Care Housing Schemes – Guildford Grange, The Meadows, Roman Ridge and White Willows. The current contracts end in October 2022.

 

The report also sought approval from the Co-operative Executive to delegate authority to the Director of Adult Health and Social Care to take the necessary steps to implement the Procurement Strategy and award the contract for 4 Extra Care schemes.

 

The report highlighted the importance of ensuring the continuing delivery of care and support services that meet the needs of the people within the Schemes, by procuring a care and support provider able to fully meet the requirements of the Service Specification.

 

 

11.2

RESOLVED: That Co-operative Executive:-

 

 

  1. Approves the procurement of the Care and Support services in Extra Care as set out in the report;

 

  1. Delegates authority to the Director of Adult Health and Social Care in consultation with Director of Finance and Commercial Services to agree appropriate contract terms and following the procurement approve contract awards and thereafter to enter into such contracts;

 

  1. Delegates authority to the Director of Adult Health and Social Care in consultation with Director of Finance and Commercial Services and the Executive Member for Health and Social Care to take such other necessary steps not covered by existing approvals to achieve the outcomes outlined in the report; and

 

  1. Notes that, following on from the Education Health and Care Transitional Committee dated 3rd March 2022 where the approach to development of extra care and supported living solutions to support more independent living were endorsed, the Director of Adult Health and Social Care and the Director of Housing will bring forward a delivery plan for approval setting out how this will be achieved.

 

 

11.3

Reasons for Decision

 

 

11.3.1

The four contracts are due to expire October 2022, and the procurement of the care provider(s) is needed to ensure continuity of the care offer to the tenants living in the four schemes.

 

 

11.3.2

It was necessary to proceed with the tenders as there was no further legitimate contract extension available. The outstanding review work around

 

  • well-being charges
  • onsite overnight support,

 

referenced in the report wouldl be carried out during the first year of the new contracts.

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

Option ‘to do nothing’ and let the contracts expire so there is no provision for planned or unplanned care and support, resulting in services being purchased on an ad-hoc basis.

 

 

11.4.2

Option ‘to provide a service via the Home Support Framework’

Both options scored poorly against strategic fit and are perceived as having a significant negative impact on people living in the schemes. 

 

 

11.4.3

Neither option is recommended for further consideration and are not covered in the report.

 

 

 

Supporting documents: