Agenda item

15.1

The Executive Director City Futures presented a report on an event hosting opportunity and to gain approval for the financial and resource contribution required from the council to support the event.

15.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee:-

(a) approves Sheffield as the host city for the event detailed in the report now submitted;

(b) supports Sheffield City Trust (SCT), as venue operators, to host the event;

(c) approves a grant to the named organisation towards the staging cost for the event (noting we are in discussion with SYMCA in respect of a contribution from them), as detailed in the report;

(d) delegates authority to the Director of Economy, Skills and Culture, in consultation with the Executive Director of City Futures and the Director of Finance and Commercial Services and the General Counsel to enter into any associated contracts or agreements with the named organisation; and

(e) delegates authority to the Director of Parks, Leisure and Libraries in consultation with the Director of Finance and Commercial Services and the General Counsel to enter into any associated contracts or agreements with the named organisation and Sheffield City Trust to enable the Event to be held at the venue now mentioned.

15.3

Reasons for Decision

15.3.1

Recommendations are made on the basis that that this Event provides a number of positive outcomes for the people and city of Sheffield as follows:

·       provides opportunities to create inclusive events for Sheffield’s communities to celebrate (civic pride/community engagement)

·       will drive footfall and increase dwell time in the city in support of local businesses (economic benefit)

·       showcases the profile of Sheffield as a major event hosting destination

15.4

Alternatives Considered and Rejected

15.4.1

The option not to host the Event was considered, however in the context of the contributions set out in section 2, and subject to contractual agreements, it would feel like an opportunity missed for the City to not support this event.

15.4.2

A further option was considered to look to support the event in future years. However, we cannot guarantee that this opportunity would be presented to Sheffield again, furthermore we are aware that the named organisation have returned to host Cities, once a relationship has been established.

15.1

The Executive Director City Futures presented a report on an event hosting opportunity and to gain approval for the financial and resource contribution required from the council to support the event.

15.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee:-

(a) approves Sheffield as the host city for the event detailed in the report now submitted;

(b) supports Sheffield City Trust (SCT), as venue operators, to host the event;

(c) approves a grant to the named organisation towards the staging cost for the event (noting we are in discussion with SYMCA in respect of a contribution from them), as detailed in the report;

(d) delegates authority to the Director of Economy, Skills and Culture, in consultation with the Executive Director of City Futures and the Director of Finance and Commercial Services and the General Counsel to enter into any associated contracts or agreements with the named organisation; and

(e) delegates authority to the Director of Parks, Leisure and Libraries in consultation with the Director of Finance and Commercial Services and the General Counsel to enter into any associated contracts or agreements with the named organisation and Sheffield City Trust to enable the Event to be held at the venue now mentioned.

15.3

Reasons for Decision

15.3.1

Recommendations are made on the basis that that this Event provides a number of positive outcomes for the people and city of Sheffield as follows:

·       provides opportunities to create inclusive events for Sheffield’s communities to celebrate (civic pride/community engagement)

·       will drive footfall and increase dwell time in the city in support of local businesses (economic benefit)

·       showcases the profile of Sheffield as a major event hosting destination

15.4

Alternatives Considered and Rejected

15.4.1

The option not to host the Event was considered, however in the context of the contributions set out in section 2, and subject to contractual agreements, it would feel like an opportunity missed for the City to not support this event.

15.4.2

A further option was considered to look to support the event in future years. However, we cannot guarantee that this opportunity would be presented to Sheffield again, furthermore we are aware that the named organisation have returned to host Cities, once a relationship has been established.