Agenda item

Review of the Allocation of Seats on Council Committees

Meeting of Council, Wednesday 1 November 2023 2.00 pm (Item 7.)

To approve a new politically proportionate scheme of seat allocations on the Council’s Committees following a change to the composition of the Council, in accordance with details to be circulated at the meeting.

A report of the Director of Policy and Democratic Engagement on the review of the allocation of seats on the Council’s Committees is published with this agenda.

Minutes:

7.1	RESOLVED UNANIMOUSLY: On the motion formally moved by Councillor Sioned-Mair Richards and formally seconded by Councillor Joe Otten, that the Council:-

	(a) notes the information set out in the report of the Director of Policy and Democratic Engagement on the review of the allocation of seats on the Council’s Committees following the recent change to the composition of the Council;

	(b) notes the initial allocation, before final adjustment, of seats to political groups on the individual committees which are subject to proportional balance, as set out in Appendix 1 of the report, and which is based on the committees (and their sizes) which were approved at the annual meeting of the Council on 17^th May 2023 for operation in the Municipal Year 2023-24;

	(c) gives approval for (i) the size of the Strategy and Resources Policy Committee to be increased from 11 seats to 13 seats in order to ensure that sufficient seats are available for all Policy Committee Chairs, the Finance Committee Chair and the Deputy Leader of the Council, whilst maintaining political proportionality; this being in accordance with the view expressed by the Governance Committee in its report on the 6 month review of the Council’s governance arrangements, submitted to the annual meeting of the Council on 17^th May 2023, which stated that the Deputy Leader should sit on Strategy and Resources Policy Committee and, should the Deputy Leader not be a Policy Committee Chair, their appointment should be facilitated through existing mechanisms around appointments to ensure political proportionality and (ii) the size of the Governance Committee to be reduced from 11 seats to 9 seats to retain the existing 180 seats in total across all the Council’s Committees that are subject to political proportionality;

	(d) in order to (i) satisfy the requirement to ensure that the total number of seats on the ordinary committees of the Council are allocated to each political group in the same proportion as the group’s membership of the Council and (ii) accommodate a request made by Councillor Lewis Chinchen to move from membership of the Licensing Committee to membership of the Audit and Standards Committee, gives approval to the final adjustments of seats as shown in the schedule circulated at the meeting;

	(e) (i) approves the appointment of Members to Council Committees for the remainder of the Municipal Year 2023-24 to reflect the arrangements now agreed and the wishes of the political groups, in accordance with the list of proposed memberships circulated at the meeting, and including substitutes where appropriate, (ii) for the purposes of Council Procedure Rule 25.6, gives the consent of the Council in any case where a Member chooses not to be appointed to serve on any Policy or Regulatory Committee and (iii) notes that, where changes are to be made to the composition or membership of sub-committees of Policy Committees, these will need to be formally approved at the next meeting of their parent Policy Committee;

	(f) appoints Councillor Glynis Chapman to serve as Joint Chair of the Planning and Highways Committee, in place of Councillor Mike Chaplin, for the remainder of the Municipal Year 2023/24;

	(g) appoints Councillor Marianne Elliot to serve as Deputy Chair of the Communities, Parks and Leisure Policy Committee, in place of Councillor Janet Ridler, for the remainder of the Municipal Year 2023/24, and it be noted that Councillor Janet Ridler will act as the Spokesperson for the Labour Group on that Committee;

	(h) appoints Councillor Fran Belbin to serve as Deputy Chair of the Audit and Standards Committee for the remainder of the Municipal Year 2023/24, in view of the fact that the current Deputy Chair (Councillor Sioned-Mair Richards) is no longer a member of the Committee;

	(i) notes that, as respects the appointment of Members to serve on Council Committees, where vacancies exist or in cases of urgency to ensure quoracy or representation, the Monitoring Officer, in consultation with the relevant political group whip, has the authority to appoint Members to serve on such Committees, as necessary, on the understanding that details of such appointments will be reported to the next or subsequent meetings of the Council; and

	(j) in light of the change to the composition of the Council, approves a change to the order in which Notices of Motion shall be listed on the Council Summons for the remainder of the 2023/24 Municipal Year, as set out below and which entitles the new Sheffield Community Councillors Group to submit a Notice of Motion during the year -

	Current Order:

	November – Green / Labour / LibDem / Labour
	December – LibDem / Labour / LibDem / Other (Ind)
	February 2024 – Labour / LibDem / Green / Labour

	Revised Order:

	November – Green / Labour / LibDem / Labour
	December – LibDem / Labour / LibDem / Other (Ind)
	February 2024 – Labour / LibDem / Green / Sheffield Community Councillors

MEMBERSHIP OF COUNCIL COMMITTEES 2023/24 (From 1 November 2023)
POLICY COMMITTEES
Title/Post	Labour	Liberal Democrat	Green	Sheffield Community Councillors	Other
Strategy & Resources Policy Committee 13 seats Split 5 : 5 : 2 : 1 : 0 (Chairs of Policy Committees plus sufficient other Members to achieve proportionality)	Cllr Fran Belbin (Deputy Chair) Cllr Dawn Dale Cllr Tom Hunt (Chair) Cllr Ben Miskell Cllr Zahira Naz	Cllr Penny Baker Cllr Shaffaq Mohammed (Spokes-person) Cllr Joe Otten Cllr Martin Smith Cllr Richard Williams	Cllr Angela Argenzio Cllr Douglas Johnson (Spokes-person)	Cllr Dianne Hurst
Named Substitutes	Cllr David Barker Cllr Mark Jones Cllr Minesh Parekh	Cllr Mike Levery Cllr Mohammed Mahroof Cllr Andrew Sangar	Vacancy x 3	Cllr Terry Fox Vacancy x 2

Charity Trustee Sub-Committee 5 seats Split 2 : 2 : 1 : 0 : 0	Cllr Fran Belbin Cllr Zahira Naz (Deputy Chair)	Cllr Richard Williams Cllr Ian Auckland (Chair)	Cllr Douglas Johnson (Spokes-person)
Named Substitutes	Cllr Mary Lea Cllr Janet Ridler	Cllr Steve Ayris Cllr Mohammed Mahroof	Cllr Angela Argenzio Vacancy x 1
(NB. Any changes made to the composition and membership of the Charity Trustee Sub-Committee will need to be formally approved at the next meeting of its parent Policy Committee.)

Finance Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Mary Lea Cllr Zahira Naz (Chair) Cllr Ibby Ullah	Cllr Glynis Chapman Cllr Mike Levery (Deputy Chair) Cllr Shaffaq Mohammed	Cllr Marieanne Elliot Cllr Toby Mallinson (Spokes-person)	Cllr Bryan Lodge
Named Substitutes	Cllr Laura McClean Cllr Minesh Parekh Cllr Sioned-Mair Richards	Cllr Joe Otten Cllr Andrew Sangar Cllr Martin Smith	Cllr Douglas Johnson Cllr Martin Phipps Vacancy x 1	Cllr Paul Wood Vacancy x2

Adult Health and Social Care Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Laura McClean Cllr Ruth Milsom (Spokes-person) Cllr Mick Rooney	Cllr Steve Ayris Cllr Gail Smith Cllr Sophie Thornton (Deputy Chair)	Cllr Angela Argenzio (Chair) Cllr Martin Phipps	Cllr Julie Grocutt
Named Substitutes	Cllr Jayne Dunn Cllr Mary Lea Cllr Sioned-Mair Richards	Cllr Glynis Chapman Cllr Alan Woodcock Cllr Ann Woolhouse	Cllr Maleiki Haybe Cllr Bernard Little Vacancy x 1	Cllr Tony Damms Vacancy x 2

Health Scrutiny Sub-Committee 9 seats Split 4 : 3 : 1 : 1 : 0 (membership to comprise councillors from the parent Committee and the Education, Children & Families Policy Committee)	Cllr Nighat Basharat Cllr Laura McClean Cllr Ruth Milsom (Chair) Cllr Mick Rooney	Cllr Steve Ayris (Deputy Chair) Cllr Sophie Thornton Cllr Ann Whitaker	Cllr Martin Phipps (Spokes-person)	Cllr Dianne Hurst
Named Substitutes	Cllr Dawn Dale Cllr Jayne Dunn Cllr Mary Lea	Vacancy x 3	Cllr Angela Argenzio Cllr Maleiki Haybe Vacancy x 1	Cllr Julie Grocutt Vacancy x 2
(NB. The changes made to the composition and membership of the Health Scrutiny Sub-Committee will need to be formally approved at the next meeting of its parent Policy Committee.)

Communities, Parks and Leisure Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Tony Downing Cllr Karen McGowan Cllr Janet Ridler (Spokes-person)	Cllr Alan Hooper Cllr Robert Reiss Cllr Richard Williams (Chair)	Cllr Marieanne Elliot (Deputy Chair) Cllr Bernard Little	Cllr Garry Weatherall
Named Substitutes	Cllr Laura McClean Cllr Abtisam Mohamed Cllr Sioned-Mair Richards	Cllr Sue Alston Cllr Mohammed Mahroof Cllr Barbara Masters	Cllr Brian Holmshaw Cllr Christine Gilligan Kubo Cllr Ruth Mersereau	Cllr Paul Wood Vacancy x 2

Economic Development and Skills Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Abdul Khayum Cllr Laura Moynahan Cllr Minesh Parekh (Deputy Chair)	Cllr Kurtis Crossland Cllr Barbara Masters Cllr Martin Smith (Chair)	Cllr Henry Nottage (Spokes-person) Cllr Brian Holmshaw	Cllr Terry Fox
Named Substitutes	Cllr Safiya Saeed Cllr Sioned-Mair Richards Cllr Ibby Ullah	Cllr Simon Clement-Jones Cllr Mohammed Mahroof Cllr Robert Reiss	Cllr Bernard Little Cllr Martin Phipps Vacancy x 1	Cllr Julie Grocutt Vacancy x 2

Education, Children and Families Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0 (Chair is also the Statutory Lead Member for Children’s Services)	Cllr Nighat Basharat Cllr Dawn Dale (Chair) Cllr Jayne Dunn	Cllr Ian Horner Cllr Mohammed Mahroof (Spokes-person) Cllr Ann Whitaker	Cllr Maleiki Haybe Cllr Maroof Raouf (Deputy Chair)	Cllr Dianne Hurst
Named Substitutes	Cllr Mike Drabble Cllr Mazher Iqbal Cllr Sioned-Mair Richards	Cllr Sue Alston Cllr Gail Smith Cllr Ann Woolhouse	Cllr Marieanne Elliot Cllr Paul Turpin Vacancy x1	Cllr Julie Grocutt Vacancy x 2

Housing Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Mazher Iqbal Cllr Nabeela Mowlana (Spokes-person) Cllr Alison Norris	Cllr Penny Baker (Deputy Chair) Cllr Barbara Masters Cllr Alan Woodcock	Cllr Paul Turpin Cllr Douglas Johnson (Chair)	Cllr Paul Wood
Named Substitutes	Cllr Fran Belbin Cllr Mike Chaplin Cllr Sioned-Mair Richards	Cllr Kurtis Crossland Cllr Robert Reiss Cllr Sophie Thornton	Cllr Alexi Dimond Cllr Marieanne Elliot Cllr Christine Gilligan Kubo	Cllr Terry Fox Vacancy x 2

Transport, Regeneration and Climate Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Craig Gamble Pugh Cllr Ben Miskell (Chair) Cllr Safiya Saeed	Cllr Ian Auckland Cllr Andrew Sangar (Spokes-person) Cllr Richard Shaw	Cllr Christine Gilligan Kubo (Deputy Chair) Cllr Ruth Mersereau	Cllr Denise Fox
Named Substitutes	Cllr Mike Chaplin Cllr Minesh Parekh Cllr Sioned-Mair Richards	Cllr Kurtis Crossland Cllr Barbara Masters Cllr Cliff Woodcraft	Cllr Alexi Dimond Cllr Maroof Raouf Cllr Paul Turpin	Cllr Dianne Hurst Vacancy x 2

Waste and Street Scene Policy Committee 9 seats Split 3 : 3 : 2 : 1 : 0	Cllr Mike Chaplin Cllr Mark Jones (Deputy Chair) Cllr Sioned-Mair Richards	Cllr Sue Alston Cllr Tim Huggan Cllr Joe Otten (Chair)	Cllr Alexi Dimond (Spokes-person) Cllr Christine Gilligan Kubo	Cllr Tony Damms
Named Substitutes	Cllr Craig Gamble Pugh Cllr Talib Hussain Cllr Laura Moynahan	Cllr Ian Horner Cllr Barbara Masters Cllr Cliff Woodcraft	Cllr Ruth Mersereau Cllr Henry Nottage Cllr Maroof Raouf	Cllr Garry Weatherall Vacancy x 2

STATUTORY/REGULATORY COMMITTEES
Title/Post	Labour	Liberal Democrat	Green	Sheffield Community Councillors	Other
Planning and Highways Committee 13 seats Split 5 : 5 : 1 : 1 : 1	Cllr Mike Chaplin Cllr Tony Downing Cllr Laura Moynahan Cllr Peter Price Cllr Ibby Ullah	Cllr Glynis Chapman (Joint Chair) Cllr Roger Davison Cllr Barbara Masters Cllr Alan Woodcock (Joint Chair) Cllr Cliff Woodcraft	Cllr Bernard Little	Cllr Garry Weatherall	Cllr Sophie Wilson
Planning and Highways Committee Substitute Members	Cllr Mike Drabble Cllr Jayne Dunn Cllr Alison Norris	Cllr Ian Auckland Cllr Tim Huggan Cllr Joe Otten Cllr Andrew Sangar Cllr Richard Williams	Cllr Christine Gilligan Kubo Cllr Douglas Johnson Cllr Henry Nottage	Cllr Tony Damms Cllr Dianne Hurst Vacancy x 1

Licensing Committee 15 seats Split 6 : 6 : 2 : 1 : 0	Cllr David Barker (Joint Chair) Cllr Talib Hussain Cllr Abdul Khayum (Joint Chair) Cllr Karen McGowan Cllr Nabeela Mowlana Cllr Sioned-Mair Richards	Cllr Kurtis Crossland Cllr Roger Davison Cllr Ian Horner Cllr Joe Otten Cllr Cliff Woodcraft Cllr Ann Woolhouse	Cllr Henry Nottage Cllr Maroof Raouf	Vacancy x 1

Governance Committee 9 seats Split 4 : 3 : 1 : 1 : 0	Cllr Fran Belbin (Chair) Cllr Laura Moynahan Cllr Minesh Parekh Cllr Sioned-Mair Richards	Cllr Sue Alston (Deputy Chair) Cllr Simon Clement-Jones Cllr Mike Levery	Cllr Paul Turpin	Cllr Garry Weatherall
Governance Committee Substitute Members	Cllr Dawn Dale Cllr Craig Gamble Pugh Cllr Ruth Milsom Cllr Alison Norris	Cllr Andrew Sangar Cllr Joe Otten	Cllr Douglas Johnson Vacancy x 1	Cllr Dianne Hurst Vacancy x 1

Audit and Standards Committee 7 seats Split 2 : 2 : 1 : 1 : 1	Cllr Fran Belbin (Deputy Chair) Cllr Laura McClean	Cllr Simon Clement-Jones Cllr Mohammed Mahroof (Chair)	Cllr Henry Nottage	Cllr Bryan Lodge	Cllr Lewis Chinchen

Admissions Committee 7 seats Split 3 : 2 : 1 : 1 : 0 (Substitute Members to be appointed by the Chief Executive in consultation with the Chair or Spokes-person of the relevant Policy Committee, as appropriate)	Cllr Talib Hussain Cllr Sioned-Mair Richards Cllr Safiya Saeed (Deputy Chair)	Cllr Ann Whitaker Cllr Ann Woolhouse	Cllr Maleiki Haybe (Chair)	Cllr Denise Fox

Senior Officer Employment Committee 15 seats Split 6 : 5 : 2 : 1 : 1	Cllr Fran Belbin Cllr Dawn Dale Cllr Tom Hunt (Deputy Chair) Cllr Ben Miskell (Chair) Cllr Sioned-Mair Richards Cllr Zahira Naz	Cllr Penny Baker Cllr Mike Levery Cllr Mohammed Mahroof Cllr Shaffaq Mohammed Cllr Andrew Sangar	Cllr Douglas Johnson Vacancy x 1	Cllr Paul Wood	Cllr Sophie Wilson

Appeals and Collective Disputes Committee 15 seats Split 6 : 5 : 2 : 1 : 1	Cllr David Barker Cllr Mazher Iqbal Cllr Karen McGowan Cllr Laura Moynahan Cllr Zahira Naz (Chair) Cllr Peter Price	Cllr Alan Hooper Cllr Ian Horner Cllr Tim Huggan Cllr Gail Smith Cllr Ann Woolhouse	Cllr Marieanne Elliot Cllr Maroof Raouf	Cllr Denise Fox	Cllr Lewis Chinchen


7.2	(NOTE: The above appointments incorporate the addition to the schedule of appointments circulated to the meeting, which was reported to the meeting by Councillor Joe Otten and which was to appoint Councillor Mohammed Mahroof as a substitute member of the Strategy and Resources Policy Committee.)

Supporting documents: