Agenda item

13.1

Members considered a report of the Executive Director Neighbourhood Services seeking approval to commission contracts with external providers for the following specialist services for Direct Services through 2024/25:

• Disrepairs

• Damp and Mould

13.2

RESOLVED UNANIMOUSLY: That the Housing Policy Committee:-

1)    Approves the commission of a contract for a period of up to 2 years with a provider for the delivery of the disrepairs works, with an estimated value of £1,200,000 as set out in this report.

2)    Approves the commission of a contract for a period of up to 2 years with a provider for the delivery of damp and mould remedial works, with an estimated value of £1,250,000 as set out in this report.

3)    Notes the impact on the 2024/2025 business plan of the proposals set out in paragraph 4.2.4 of this report and that savings will be required in 2025/2026.

13.3

Reasons for Decision

13.3.1

Preferred option – to commission the contracts described in section 1 of this report. This will enable the Council to increase provision in both Disrepairs and Damp/Mould works to address the existing backlog of works. The procurement of the contracts will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

13.4

Alternatives Considered and Rejected

13.4.1

Do Nothing - this is not an option as the Council has the ongoing requirement and legal responsibility to maintain its buildings and housing estate. Additional procurement of extra external resources is required to ensure the Council is fulfilling its obligations as Landlord.

13.4.2

Self-Deliver - this is not an option; the service does not have the capacity to deliver the services to the level required to reduce the existing backlog of works.

13.4.3

Pass more work to existing contractors – this is not an option as the Council’s current contractors are operating at their capacity.

15.1

Members considered a report of the Executive Director Neighbourhood Services seeking approval to commission contracts with external providers for the following specialist services for Direct Services through 2024/25:

• Disrepairs

• Damp and Mould

15.2

RESOLVED UNANIMOUSLY: That the Housing Policy Committee:-

1)    Approves the commission of a contract for a period of up to 2 years with a provider for the delivery of the disrepairs works, with an estimated value of £1,200,000 as set out in this report.

2)    Approves the commission of a contract for a period of up to 2 years with a provider for the delivery of damp and mould remedial works, with an estimated value of £1,250,000 as set out in this report.

3)    Notes the impact on the 2024/2025 business plan of the proposals set out in paragraph 4.2.4 of this report and that savings will be required in 2025/2026.

15.3

Reasons for Decision

15.3.1

Preferred option – to commission the contracts described in section 1 of this report. This will enable the Council to increase provision in both Disrepairs and Damp/Mould works to address the existing backlog of works. The procurement of the contracts will ensure the Council is operating in accordance with the Public Contract Regulations 2015 and achieving best value in its procurement of the services.

15.4

Alternatives Considered and Rejected

15.4.1

Do Nothing - this is not an option as the Council has the ongoing requirement and legal responsibility to maintain its buildings and housing estate. Additional procurement of extra external resources is required to ensure the Council is fulfilling its obligations as Landlord.

15.4.2

Self-Deliver - this is not an option; the service does not have the capacity to deliver the services to the level required to reduce the existing backlog of works.

15.4.3

Pass more work to existing contractors – this is not an option as the Council’s current contractors are operating at their capacity.