Meetings of the Policy Committee have to be held as physical meetings and are open to the public. Meetings are normally held at Sheffield Town Hall and are webcast.
If you would like to attend the meeting, please report to an Attendant in the Foyer at the Town Hall where you will be directed to the meeting room. However, it would be appreciated if you could register to attend, in advance of the meeting, by emailing email@example.com, as this will assist with the management of attendance at the meeting.
Please do not attend the meeting if you have COVID-19 symptoms. It is also recommended that you undertake a Covid-19 Rapid Lateral Flow Test within two days of the meeting. To aid safe access and protect all attendees, you are welcome to wear a face covering within the venue.
PLEASE NOTE: The Public Gallery in the Town Hall Council Chamber can accommodate 50 persons. Social distancing may not be possible in the Gallery depending on the numbers of members of the public in attendance at the meeting. An overspill area will be provided in the event that more than 50 members of the public attend - the webcast of the meeting will be live streamed to that room.
We are unable to guarantee entrance to the Public Gallery for observers, as priority will be given to registered speakers and those that have registered to attend.
Alternatively, you can observe the meeting remotely by clicking on the ‘view the webcast’ link provided on the meeting page of the website.
Public Questions and Petitions
The arrangements for dealing with questions and petitions at Policy Committee meetings are as follows:
If you wish to attend a meeting and ask a question or present a petition, you must submit the question/petition in writing by 9.00 a.m. at least 2 clear working days in advance of the date of the meeting, by email to the following address: firstname.lastname@example.org.
You will also be asked to provide a contact email and/or telephone number. (Details of how we will use and keep your information can be found here).
The Chair of the meeting has discretion as to how questions and petitions are presented at the meeting and as to whether you are invited to ask your question or present a petition at the meeting, or they are read out at the meeting. A response to the question or petition will be given by the Chair or Council officer. If you are not able to attend the meeting, your question/petition may be referred to the Chair, and a written answer/response will be provided to you.
Where a submitted question or petition cannot be answered because time does not allow, or where a Member undertakes to provide a written answer/response, the written answer/response will be provided to you within ten working days of the meeting and will be published on the Council website.
Please note that the Chair of the meeting may not accept petitions or questions which relate to:
· matters not being within the responsibility of the Local Authority or which affects the City or its inhabitants;
· judicial or quasi-judicial matters;
· individual planning/licence/grant applications or appeals;
· named officers or Members of the Council;
· confidential matters of the type referred to in Schedule 12A to the Local Government Act, 1972; or
· matters of an irrelevant, repetitious, defamatory, frivolous or offensive nature or a general misuse of the opportunity.
Recording is allowed at Policy Committee meetings under the direction of the Chair of the meeting. The protocol on audio/visual recording and photography provides further information.
Please note that meetings will be filmed for live or subsequent broadcast via the Council’s website. See the Council’s Webcasting Notice for more details.