Decisions

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Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

20/09/2023 - Rother Valley Parking Scheme ref: 3604    Recommendations Approved

Decision Maker: Transport, Regeneration and Climate Policy Committee

Made at meeting: 20/09/2023 - Transport, Regeneration and Climate Policy Committee

Decision published: 20/09/2023

Effective from: 20/09/2023

Decision:

9.1

The Committee considered a report of the Executive Director of City Futures detailing the consultation response to proposals to introduce a parking scheme near Rother Valley Country Park on Rother Valley Way, Meadow Gate Avenue and Owlthorpe Greenway.

 

 

9.2

RESOLVED UNANIMOUSLY: That the Transport, Regeneration and Climate Policy Committee:-

 

1.     Consider the objections to the proposed Traffic Regulation Orders associated with the Rother Valley Parking scheme.

2.     Having regard to those objections, approve the making of the Traffic Regulation Order as amended and in accordance with the Road Traffic Regulation Act 1984.

3.     Note that all respondents will then be informed accordingly.

4.     Approve the implementation of the amended Rother Valley Parking scheme, subject to authorisation of the project through the capital gateway process.

5.       Authorise officers to progress the formal revocation of those elements of the ETO which were not implemented.

 

 

 

 

9.3

Reasons for Decision

9.3.1

The scheme will prevent parking in unsuitable places, such as pavements and provide a pedestrian refuge. This will result in a safer more pleasant environment for residents, pedestrians, and cyclists.

9.3.2

Improvements to Rother Valley Way car park will be included to make this more attractive to use and some on street parking opportunities will be available as alternatives for busy times.

 

9.3.3

The introduction of a formalised on-street parking scheme will improve access to the Rother Valley Country Park. This will encourage use of the country park for outdoor activities such as walking and cycling which will improve health and wellbeing.

 

9.3.4

The scheme will improve road safety for all pedestrians including those with impaired mobility, cyclists, and drivers to reduce the risk of future collisions.

 

 

9.3.5

Having considered the aforementioned benefits alongside the response from the public and other consultees, it is recommended that the TROs be made with the amendments set out in paragraphs 3.13 – 3.15 as, on balance, the benefits of the scheme are deemed to outweigh the concerns raised.

 

9.3.6

It is therefore recommended that Committee:

       Consider the objections to the proposed Traffic Regulation Orders associated with the Rother Valley Parking scheme;

       Having regard to those objections, approve the making of the Traffic Regulation Order, in accordance with the Road Traffic Regulation Act 1984;

       Note that all respondents will then be informed accordingly;

       Approve the implementation of the amended Rother Valley Parking scheme, subject to authorisation of the project through the capital gateway process.

 

 

9.4

Alternatives Considered and Rejected

9.4.1

The current proposal would see the introduction of a series of waiting restrictions with suitable gaps for on street parking. These gaps are not proposed to be restricted by time or charge at the present time. An alternative was considered during the development of the scheme to include time restrictions or a charging regime on these gaps to ensure more opportunities for parking by creating a turnover of the spaces. However, this was not considered appropriate at the present time due to the wish to encourage drivers to use the space available, considerations about drivers seeking unrestricted parking instead in the residential streets, enforcement practicalities and to encourage visitors to Rother Valley Park to use the car park and these gaps in the first instance.

9.4.2

As outlined above in paragraphs 3.13 – 3.15 the scheme has been revised in light of comments from statutory consultees and public comments during the initial development from Autumn 2022. Changes made following initial engagement and recent consultation include a reduction in proposed waiting restrictions to provide more gaps at the request of residents, addition of traffic calming on Rother Valley Way, provision of new footways on Rother Valley Way and potential improvements to the condition and visibility of the car park.

 


20/09/2023 - Active Travel Neighbourhood ETRO Review: Crookes/Walkley ref: 3605    Recommendations Approved

Decision Maker: Transport, Regeneration and Climate Policy Committee

Made at meeting: 20/09/2023 - Transport, Regeneration and Climate Policy Committee

Decision published: 20/09/2023

Effective from: 20/09/2023

Decision:

11.1

The Committee considered a report of the Executive Director-City Futures setting out an analysis of the effect of the implementation of an 18-month Experimental Traffic Order (ETO) in Crookes, including the results of formal consultation, along with feedback received pre and post formal consultation.

 

The consultation sought the views of residents, visitors to the area, businesses, local groups, institutions, and statutory groups to inform a decision on whether or not the Council wished to progress towards making the changes permanent or not.

 

 

11.2

RESOLVED UNANIMOUSLY: That the Transport, Regeneration and Climate Policy Committee:

 

       Approve that the elements included in Experimental Traffic Orders are made permanent in accordance with the Road Traffic Regulation Act 1984:

 

CROOKES –

 

1.    Prohibition of Motor Vehicles on parts of Hands Road (at the junction with Leamington Street and Townend Street) and Newent Lane, with the extent of the restriction shortened on Newent Lane as detailed.

2.    Prohibition of Motor Vehicles except authorised vehicles and permit holders (School Streets) Monday to Friday 8.15-9.15am and 2.45-3.45pm at Westways Primary School on Mona Avenue and Mona Road.

3.    One Ways on Mona Avenue and part of Mona Road.

4.    No Waiting at Any Time on parts of Cobden Place, Cobden View Road, Hands Road, Leamington Street, Matlock Road, Melbourn Road, Mona Avenue, Pickmere Road, Romsdal Road, Sackville Road, Slinn Street, Townend Street and Warwick Terrace is made permanent, with the extent of the restrictions shortened or not wholly implemented on Cobden View Road, Romsdal Road and Sackville Road as detailed.

5.    No Waiting Monday to Friday 9am to 5pm on part of Western Road.

6.    Amendment to Permit Holder Parking Places on Crookesmoor Road.

 

WALKLEY –

 

1.    Prohibition of Motor Vehicles on parts of Fir Street, Highton Street and Matlock Road (western end).

2.    One Way on parts of Greenhow Street and Heavygate Avenue.

3.    No Waiting at Any Time on parts of Camm Street, Greenhow Street, Heavygate Avenue, Highton Street and Matlock Road is made permanent, with the extent of the restrictions shortened or not wholly implemented on Matlock Road as detailed.

 

       Approve that only the elements listed above under ‘Crookes’ and ‘Walkley’ are implemented on street on a permanent basis. Officers will take forward the revocation of all elements of the ETOs not listed above.

       Approve that physical works to make these changes permanent are designed and implemented and that until then the temporary materials creating the closures/one way are retained.

       Note that, if the above elements are made permanent, objectors will be informed accordingly and the Council will write to all properties within the boundary of the consultation area to inform them of the decisions.

       Approve the development of permanent options for pedestrian crossing facilities near the junction of Crookes/ School Road, Cookesmoor/ Conduit Road and at Heavygate Road/ Heavygate Avenue through normal procedures – these elements are not subject to an ETO.

 

 

11.3

Reasons for Decision

 

In general, the data does not support the general perception, and the council is tasked and supported through various strategies and polices to create better places live, provide transport options, and tackle the climate issues.

11.3.1

CROOKES

 

It is recommended that the Council make permanent the current interventions as they stand.

 

This includes:

       Prohibition of Motor Vehicles on parts of Hands Road (at the junction with Leamington Street and Townend Street) and Newent Lane, with the extent of the restriction shortened on Newent Lane as detailed.

       Prohibition of Motor Vehicles except authorised vehicles and permit holders (School Streets) Monday to Friday 8.15-9.15am and 2.45-3.45pm at Westways Primary School on Mona Avenue and Mona Road.

       One Ways on Mona Avenue and part of Mona Road.

       No Waiting at Any Time on parts of Cobden Place, Cobden View Road, Hands Road, Leamington Street, Matlock Road, Melbourn Road, Mona Avenue, Pickmere Road, Romsdal Road, Sackville Road, Slinn Street, Townend Street and Warwick Terrace is made permanent, with the extent of the restrictions shortened or not wholly implemented on Cobden View Road, Romsdal Road and Sackville Road as detailed below

       Romsdal Road - keep the double yellow lines on western side at junction with Sackville Road

       Cobden View Road - keep the double yellow lines at junction with Cobden Place but not the extended ones at the junction with Springvale Road.

       Sackville Road - Keep all double yellow lines except on eastern side adjoining Romsdal Road

       No Waiting Monday to Friday 9am to 5pm on part of Western Road.

       Amendment to Permit Holder Parking Places on Crookesmoor Road.

 

Only the measures in place (and listed above) will be implemented on street on a permanent basis. Officers will therefore look to revoke all elements within the permanent order which are not included above. The revocation process will be subject to the statutory requirements for the modification of traffic regulation orders. It may also be subject to a further decision by the committee where that is necessary (per the requirements of the Council’s constitution).

 

There is general support for most measures that remain. Only the Sackville Road/Pickmere Road filter continues to generate correspondence and this intervention stands in isolation now that all the others have been removed.

 

 

 

WALKLEY

 

The interventions have pushed some traffic onto boundary roads, but there has been significant reduction on traffic using the residential roads that have been treated. This, coupled with historical interventions east of South Road means we can start to develop a network of ATNs that could be linked further east toward the strategic A61 corridor, and Hillsborough centre.

 

The recommended option is to make permanent the measures that are currently in place as below:

       Prohibition of Motor Vehicles on parts of Fir Street, Highton Street and Matlock Road (western end).

       One Way on parts of Greenhow Street and Heavygate Avenue.

       No Waiting at Any Time on parts of Camm Street, Greenhow Street, Heavygate Avenue, Highton Street and Matlock Road is made permanent, with the extent of the restrictions shortened or not wholly implemented on eastern side of Matlock Road between Fulton Road and Heavygate Road

 

Only the measures in place (and listed above) will be implemented on street on a permanent basis. Officers will therefore look to revoke all elements within the permanent order which are not included above. The revocation process will be subject to the statutory requirements for the modification of traffic regulation orders. It may also be subject to a further decision by the committee where that is necessary (per the requirements of the Council’s constitution).

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

Conclude the Experiment

 

For both areas, returning everything back to as it was in April 2022. This would

be counterproductive to central and local government policy and objectives

commitments.

 

 


19/09/2023 - North East Local Area Committee Spend Report 2023/24 ref: 3607    Recommendations Approved

Decision Maker: North East Local Area Committee

Made at meeting: 19/09/2023 - North East Local Area Committee

Decision published: 19/09/2023

Effective from: 19/09/2023

Decision:

6

North East Local Area Committee budget report

 

 

6.1

The Committee considered a report of the Community Services Manager that advised each Local Area Committee had a £100,000 budget to address local priorities, identified within their respective Community Plans.  The report set out details of the spend in respect of the £100,000 that had been authorised by the Community Services Manager, in consultation with the LAC Chair and in accordance with the delegation granted in September 2021. 

 

The report showed funding allocated to the North East Local Area Committee for 2023/24, and set out proposals for its allocation and expenditure in line with the North East Local Area Committee Community Plan.

 

The report noted the expenditure made in 2023/24 used to address local priorities, sought approval of the proposed allocated expenditure against the £100,000 budget to address local priorities in the North East LAC in 2023/24, and included the underspend and committed spend from 2022/23, as detailed in the report. 

 

An additional proposal was outlined in the report which recommended that 50% (£45,000) of the North East LAC’s allocation from the LAC Cost of Living budget (£90,000) was awarded as a grant to Citizens Advice Sheffield to support its advice line.

 

6.2

RESOLVED: That the North East Local Area Committee:

 

6.2.1

(i)    Notes the expenditure against the £100,000 budget to address local priorities in the North East LAC in 2022/3 and includes the underspend and committed spend from 2022/23, as detailed in the report; and

 

(ii)   Agrees that half (£45,000) of the Cost of Living budget allocated to the North East LAC  be given as a grant to Citizen Advice Sheffield to support its advice line as detailed in the report.  

 

6.3

Reasons for Decision

 

6.3.1

The North East LAC is asked to approve the broad allocation of funding under the priority headings identified to assist its ability to monitor its budget, and to authorise the Community Services Manager to approve expenditure above the current delegated authority in certain circumstances so that delivery of the Community Plan is not delayed.

 

6.4

Alternatives Considered and Rejected 

 

6.4.1

Decisions on any expenditure to support Community Plan priorities could be delegated to officers, however, this would restrict the LAC’s ability to monitor its delegated budget and delivery of the Community Plan.

 

All decisions on expenditure to support Community Plan priorities could be delegated to officers.  However, this would restrict the LAC’s ability to monitor its delegated budget and delivery of the Community Plan.

 

 

 

 

 

 

 

 


14/09/2023 - Council Housing Disrepair ref: 3615    Recommendations Approved

Decision Maker: Housing Policy Committee

Made at meeting: 14/09/2023 - Housing Policy Committee

Decision published: 14/09/2023

Effective from: 14/09/2023

Decision:

8.1

The Head of Service introduced the report which provided the Committee with an update on Council Housing disrepair cases and the early resolution implementation plan.

 

8.2

RESOLVED UNANIMOUSLY: That the Housing Policy Committee:-

 

1.     Notes the report.

RESOLVED UNANIMOUSLY: That the Housing Policy Committee approved the adding of the following additional recommendation to the officers report:

 

2.     To bring back an early resolutions improvement plan to the December meeting of the committee.

 

8.3

Reasons for Decision

8.3.1

Housing Policy Committee note the report and its contents.

8.4

Alternatives Considered and Rejected

8.4.1

Managing disrepair claims made against the Council is a legal and landlord responsibility. Therefore, in this respect there were no other alternatives considered.

 


13/09/2023 - Shared Prosperity Fund Application (visitor economy and culture) Years 2 & 3 ref: 3591    Recommendations Approved

Decision Maker: Economic Development and Skills Policy Committee

Made at meeting: 13/09/2023 - Economic Development and Skills Policy Committee

Decision published: 14/09/2023

Effective from: 13/09/2023

Decision:

9.1

The report seeks approval of the commissioning strategy, as outlined in this report. This is to operationalise the programme of activity required to further build Sheffield’s reputation as a distinctive and diverse cultural destination, subject to the Shared Prosperity Fund (SPF) funding being confirmed by South Yorkshire Mayoral Combined Authority (SY MCA).

 

 

9.2

RESOLVED UNANIMOUSLY: That Economic Development and Skills Policy Committee:-

 

Approve the commissioning strategy for up to £538,105, as outlined in this report and to operationalise the programme of activity detailed below, subject to the SPF funding being confirmed by SY MCA to:

 

·       Support international and community elements of 3 strategic events - £60K (Year 2)

·       Augmented Reality Look Up Project- £20K (Year 2)

·       Brand campaign and content creation - £100K (Years 2 & 3)

·       Media event and hosting- £20K (Years 2)

·       Support Staff - £116k (Years 2 & 3)

·       Cultural Events Programme - £191k (Year 3)

·       Accessibility information linked to visitor economy/cultural provision - £30k (Year 3)

 

 

9.3

Reasons for Decision

 

 

9.3.1

Shared Prosperity Fund years 2 & 3 funding provides a valuable opportunity to channel welcome additional resources into culture and city marketing, to give benefits to the visitor economy, wellbeing, cohesion and city reputation.

 

 

9.3.2

The proposed activities set out above are based on tried and tested methodologies including the previous Arts Council England-funded Cultural Destinations programme 2016-18 (Lush Spectra, Strong Language, Mausoleum of the Giants) and learning from the year 1 SPF. We want to embed innovative and diverse cultural activity and city promotion into the city’s calendar, and SPF years 2 & 3 will allow this to happen at transformative scale.

 

 

9.4

Alternatives Considered and Rejected

 

 

9.4.1

Alternative option 1 – SPF funding only applied to city marketing.

SPF years 2 & 3 funding could be applied just to city marketing, without a culture strand being supported. However, this would mean that an opportunity to help support the sector, grow the city’s reputation, give reasons to visit and engage with wider audiences would be missed.

 

9.4.2

Alternative option 2 – Not applying for further funding.

We could choose not to apply for Arts Council Place Partnerships funding, using SPF Year 3 as match. However, this would mean losing out on the potential to grow our resources for the city and arts sector and will mean that activity can take place during a second year, if successful.

 


11/09/2023 - Sale of Land at Cotton Mill Row, Kelham Island, Sheffield ref: 3601    Recommendations Approved

Decision Maker: Finance Committee

Made at meeting: 11/09/2023 - Finance Committee

Decision published: 13/09/2023

Effective from: 11/09/2023

Decision:

11.1

Regeneration and Property Services propose the disposal of freehold land at Cotton Mill Row, Kelham Island, Sheffield S3 on a private treaty basis on the terms set out in the attached Appendix for the development of a high-density residential led mixed use scheme.

As the land has not been subject to a competitive marketing process and consideration to be received by the Council exceeds £300,000, this report seeks the approval of the Council’s Finance Committee to dispose of the Land.

 

 

11.2

RESOLVED UNANIMOUSLY: That Finance Committee approves the freehold sale of the Land on the terms set out in the Appendix 3.

 

 

11.3

Reasons for Decision

 

 

11.3.1

The intended outcome of the proposal is to deliver new residential accommodation within the city centre and repurpose vacant and redundant commercial sites where older buildings are inefficient and would benefit from redevelopment.

 

 

11.3.2

The development proposals will help attract additional footfall which will be of benefit to the city centre. The disposal will also deliver a significant capital receipt, increased Council Tax revenue and CIL contribution for the Council.

 

 

11.3.3

The proposals will deliver the economic and financial benefits as outlined within this report.

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

The Council could do nothing; this may result in the Land remaining vacant for several more years and would not contribute to the Council’s aspirations to see the Kelham Island area regenerated. This could also have a negative impact on the future use of the Land.

 

 

11.4.2

The Council could offer the Land for sale in the open market; this may result in a disposal and subsequent development, but in isolation, due to its small size, the Land would be limited in terms of future development potential, and it is considered that a sale would generate a lower capital receipt for the Council as a result.

 


11/09/2023 - Economic Recovery Fund Round 2 - Scoring Outcome ref: 3600    Recommendations Approved

Decision Maker: Finance Committee

Made at meeting: 11/09/2023 - Finance Committee

Decision published: 13/09/2023

Effective from: 11/09/2023

Decision:

 

10.1

This report provides an overview of progress to deliver the second round of the Economic Recovery Fund (ERF) now that the application and scoring phases are complete. The report lists the outcomes of the scoring process for all applications and provides information about the geographical spread and make-up of the areas that applied for funding. The report marks the point at which ERF moves from the application and scoring phases into the contracting phase, which will enable successful projects to start delivering improvements and activities in their areas.

 

 

 

 

10.2

RESOLVED UNANIMOUSLY: That Finance Committee:-

 

 

 

 

 

1.     Approves Sheffield City Council (“SCC”) to allocate funding to areas offered over £50,000 (up to £200,000) and, subject to due diligence and other checks being undertaken to the satisfaction of the Director of Economic Development, Culture and Skills, for SCC to enter into a funding agreement with an appropriate lead organisation for each of the areas listed in the table below:

 

Project Area

Funding Offer (final figures TBC)

Crookes

£90,000

Darnall

£100,000

Harborough Avenue

£70,000

Heeley & Newfield Greens

£100,000

London Road

£142,355

Northern Avenue

£66,818

Spital Hill

£74,470

Westfield

£71,456

Woodhouse

£70,000

 

2.     Notes the areas listed in the table below have been allocated funding of up to £50,000 under the general delegation to officers, subject to due diligence and other checks being satisfied:

 

Project Area

Funding Offer (final figures TBC)

Abbeydale

£37,682

Banner Cross

£36,198

Broomhill

£40,250

Chapeltown

£49,644

Ecclesfield

£38,857

Firth Park

£39,932

Greenhill

£50,000

Hackenthorpe

£49,573

Hillsborough

£46,022

Infirmary Road

£32,116

Lowedges

£37,321

Middlewood

£48,971

Stannington

£49,962

Walkley

£35,052

 

 

 

 

10.3

Reasons for Decision

 

 

 

 

 

10.3.1

The nature of ERF means that the projects that have been allocated funding have been through a rigorous process, both during the development of the applications and in scoring.  The ERF Steering Group are collectively supportive of the outcomes of this process and in the recommendations presented here. 

 

 

 

 

10.3.2

The successful projects have been informed of the outcome in principle and are awaiting Committee approval in order to move forward.  Delaying or changing these recommendations may have an impact on the Council’s reputation in these areas and would impact on the delivery of the intended outcomes of the ERF.  

 

 

 

 

10.3.3

The recommendations here allow the Council to continue its work to engage with and empower local businesses and high streets and support their recovery following the impacts of the Covid-19 pandemic and subsequent cost of living crisis.

 

 

 

 

10.3.4

The intended outcome is to have a programme that meets the ERF objectives through the successful delivery of the proposals in these 23 projects as well as the Council’s Delivery Plan objectives.

 

 

 

 

10.4

Alternatives Considered and Rejected

 

 

 

 

Programme

 

10.4.1

As noted, a range of options for delivering ERF2 were considered over summer and autumn 2022.  Several alternative ways of delivering the second round of funding were considered as part of this process and proposals were made in relation to changing and improving the second round of funding.  These were approved by the EDSP Committee at its meeting on 19th October 2022.  This approach has subsequently been enacted so the proposals here are the outcome of an agreed process. 

 

 

 

 

 

Outcomes

 

10.4.2

Because the Fund was oversubscribed, Steering Group had to look at ways of managing that and ensuring funding offers were within the available budget and made in a fair way (as described in appendix 1). 

 

 

 

 

Alternatives to that included the following, but the agreed approach was felt by the Steering Group to be a balanced, individualised and fair way of dealing with the budget pressure that took into account the specific elements within each project and strengths and weaknesses.  It was felt that any blanket measures would cut across these nuances and lead to outcomes unreflective of their scoring judgements.

 

Alternative

Rationale

Why rejected

Making a blanket cut to all projects that passed scoring

To reduce the overall funding ask to keep within the budget

Projects had different strengths and weaknesses and this tactic felt unfair and arbitrary to the Steering Group

Raising threshold at which projects would have passed

To reduce the number of projects that would receive funding

Project that passed scoring not receiving funding – Steering Group wanted to maximise the number of areas that could benefit from the Fund

To remove specific types of activity from all budgets

To reduce the overall funding ask and limit specific activity

This would have potentially been applied unequally across projects, depending on whether they had included the activity in their proposals or not

 

 


11/09/2023 - Capital Approvals Month 4 (2023/24) ref: 3602    Recommendations Approved

Decision Maker: Finance Committee

Made at meeting: 11/09/2023 - Finance Committee

Decision published: 13/09/2023

Effective from: 11/09/2023

Decision:

9.1

This report provides details of proposed changes to the existing Capital Programme as brought forward in Month 04 2023/24.

 

 

9.2

RESOLVED UNANIMOUSLY: That Finance Committee:-

 

(i)         approves the proposed additions and variations to the Capital Programme listed in Appendix 1;

 

(ii)        approves in principle the award of grant funding as identified in Appendix 2 and delegates approval of the grant award to the Director of Regeneration and Development. Such approval (and entry into the agreement) is to be subject to the prior completion of a subsidy control principles assessment to demonstrate to the reasonable satisfaction of the Director of Regeneration and Development that the above grant award is consistent with the subsidy control principles; and

 

(iii)      approves the acceptance of grant funding as identified in Appendix 3.

 

 

9.3

Reasons for Decision

 

 

9.3.1

The proposed changes to the Capital Programme will improve the services to the people of Sheffield.

 

 

9.3.2

To formally record changes to the Capital Programme and gain Member approval for changes in line with Financial Regulations and to reset the capital programme in line with latest information.

 

 

9.4

Alternatives Considered and Rejected

 

 

9.4.1

A number of alternative courses of action are considered as part of the process undertaken by Officers before decisions are recommended to Members. The recommendations made to Members represent what Officers believe to be the best options available to the Council, in line with Council priorities, given the constraints on funding and the use to which funding is put within the Revenue Budget and the Capital Programme.

 


11/09/2023 - Quarter 1 Budget Monitoring (2023/24) ref: 3603    Recommendations Approved

Decision Maker: Finance Committee

Made at meeting: 11/09/2023 - Finance Committee

Decision published: 13/09/2023

Effective from: 11/09/2023

Decision:

8.1

This report brings the Committee up to date with the Council’s outturn position for 2023/24 including the General Fund revenue position, Housing Revenue Account, and Capital Programme Monitoring (Appendix 1). The report also provides an update of the Council’s Treasury Management activity (Appendix 2) and the Collection Fund Account (Appendix 3).

 

 

8.2

RESOLVED UNANIMOUSLY: That Finance Committee:-

 

a)    approves the virement of £700k from the Ward Pots (£25k per ward) to the Local Area Committees (LACs);

 

b)    notes the updated information and management actions provided by this report on the 2023/24 Revenue Budget Outturn as described in this report;

c)     notes the updated information and management actions provided by this report on the Q1 2023/24 Capital Programme Monitoring as described in Appendix 1;

d)    notes the Treasury Management report for Q1 2023/24 as described in Appendix 2; and

e)    notes the Collection Fund monitoring report for Q1 2023/24 as described in Appendix 3.

 

 

8.3

Reasons for Decision

 

 

8.3.1

To record formally changes to the Revenue Budget and the Capital

Programme.

 

 

8.4

Alternatives Considered and Rejected

 

 

8.4.1

The Council is required to both set a balance budget and to ensure that in-year income and expenditure are balanced. No other alternatives were considered.

 


07/09/2023 - Commission of Security Guarding and Keyholding services ref: 3595    Recommendations Approved

Decision Maker: Strategy and Resources Policy Committee

Made at meeting: 07/09/2023 - Strategy and Resources Policy Committee

Decision published: 11/09/2023

Effective from: 07/09/2023

Decision:

12.1

The Executive Director Neighbourhood Services submitted a report will seeking  approval to commission security guarding and keyholding services from an external provider. The report sets out the background to the service and explain why this service cannot be delivered in-house. The report also describes how the service is currently being delivered and goes on to set out the type of service desired for the commission.

 

 

12.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee  approves the commission of security guarding and keyholding services from an external provider, for a period of up to 4 years and with an estimated value of £7,600,000, as set out in the report.

 

 

12.3

Reasons for Decision

 

 

12.3.1

Preferred option – to commission security guarding and keyholding services from an external provider. This will help enable the Council to continue to provide this key service.

 

 

12.4

Alternatives Considered and Rejected

 

 

12.4.1

Do nothing – this is not a viable option as the Council has the ongoing requirement for an effective security guarding provider and a legal responsibility to safely manage our properties and the existing contract is due to expire.

 

 

12.4.2

Self-Deliver - this is not a viable option; the Council has neither the capacity nor expertise to deliver these services.

 

 

12.4.3

Further extend existing contract – this is not a viable option as all available contract extensions have been utilised. As ever, the Council must adhere to the Public Contract Regulations (PCR) 2015 thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PCR.

 


07/09/2023 - Air-Conditioning and Air-Handling Service Commission ref: 3594    Recommendations Approved

Decision Maker: Strategy and Resources Policy Committee

Made at meeting: 07/09/2023 - Strategy and Resources Policy Committee

Decision published: 11/09/2023

Effective from: 07/09/2023

Decision:

11.1

The Executive Director Neighbourhood Services submitted a report setting out the Council’s statutory duties to maintain and inspect air conditioning and air handling equipment. The report explains how the services have been delivered to date and the importance of service continuity. The report will then set out to justify the commissioning of an external service provider to service, maintain and inspect air conditioning and air handling equipment.

 

 

11.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee  approves the commission of an external service provider to deliver the servicing, inspection, and maintenance of air-conditioning and air-handling equipment, with an estimated value of £390,000, for a period of 3 years, as set out in this report.

 

 

11.3

Reasons for Decision

 

 

Preferred option – to commission the service in the manner described in section 1 of this report. This will enable the Council to continue to provide essential services to manage and maintain equipment within our properties.

 

 

11.4

Alternatives Considered and Rejected

 

 

11.4.1

Do nothing – this is not an option as the Council has the ongoing requirement and legal responsibility to safely manage equipment within our properties. The current contract for this service is due to expire at the end of March 2024.

 

 

11.4.2

Self-Deliver - this is not a viable option; the service has neither the capacity or expertise to deliver these goods and services.

 

 

11.4.3

Further extend existing contracts – this is not a viable option. As ever, the Council must adhere to the Public Contract Regulations (2015), thus further variations (value and duration) are not deemed easily reconcilable with the provisions set out within PCR.

 


07/09/2023 - Medium-Term Financial Analysis (MTFA), Committee Budget Savings Targets & 2023/24 Q1 Budget Monitoring Position ref: 3593    Recommendations Approved

Decision Maker: Strategy and Resources Policy Committee

Made at meeting: 07/09/2023 - Strategy and Resources Policy Committee

Decision published: 11/09/2023

Effective from: 07/09/2023

Decision:

10.1

The Director of Finance and Commercial Services submitted a report setting out the medium-term financial position for the Council and proposals on how individual policy committee budget targets for 2024/25 are set.  The report also sets out the 2023/24 Q1 budget monitoring position for the general fund and the Strategy and Resources committee budget position.

 

 

10.2

RESOLVED UNANIMOUSLY: That Strategy and Resources Policy Committee:-

 

(a) endorses, as a planning assumption, core Council Tax increases of 2.99% for 2024/25 and 2% each year after and the Adult Social Care Precept increases of 2% for 2024/25 and 1% each year after;

 

(b) notes, that while the Council has taken action to remove reliance on reserves to

balance the budget, the current level of reserves provides a limited amount of time for action to be taken strategically in response to the financial position;

 

(c) notes, firm action is being taken over the period of the Medium Term Financial Analysis (MTFA) to contain pressures and deliver significant savings and/or mitigations through continued delivery of BIPS and organisational development and transformation. Failure to do so will see the Council’s financial position become unsustainable;

 

(d) requests, an updated MTFA will be presented in November 2023 to Strategy and Resources Policy Committee following identification of savings by Committees and refinement of pressures in the coming months;

 

(e) approves the 2024/25 budget targets as set out in this report reflecting the MTFA;

 

(f) requests that reports are presented to Policy Committees for approval at meetings in November that set out how they will balance their budgets for 2024/25;

 

(g) notes that a consolidated report based on the individual Policy Committee reports and decisions of the Policy Committees will be brought to the 13 December

meeting of this Committee;

 

(h) notes the updated information and management actions provided by this report

on the 2023/24 Q1 Revenue Budget.

 

 

10.3

Reasons for Decision

 

 

The recommendations in this report will formally record the changes to the revenue budget and ensure that the Council has a robust budget process for 2024/25 and that each Policy Committee undertakes any work required to balance their 2024/25 budget.

 

 

10.4

Alternatives Considered and Rejected

 

 

The Council is required to both set a balanced budget and to ensure that in-year income and expenditure are balanced. No other alternatives were considered.