Decisions

Procurement of x3 new Roofing Measured Term Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader:

1)    Approves a Roofing budget of £3,650,000.00

Funded as £3,467,500 from the Housing Revenue Account & £182,500 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Roofing Measured Term contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of an Access Measured Term Contract to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader

1)    Approves an Access budget of £3,120,000.00

Funded as £2,950,000 from the Housing Revenue Account (HRA) & £170,000 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Access Measured Term Contract by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of 2 new Electrical Testing and Repairs Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader:

1)    Approves an Electrical budget of £3,361,340

Funded as £931,340 from the Housing Revenue Account & £2,430,000 from the General Fund.

2)    Approves the Capital Delivery Service tendering 2 Electrical Measured Term contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of 2 new Gas Servicing and System Installations Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader:

1)    Approves a Gas Servicing & Works budget of £4,262,130.00

Funded from the Housing Revenue Account.

2)    Approves the Capital Delivery Service tendering the Gas Servicing and Repairs, Gas Boiler and Full System Installation contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of 5 new General Build Measured Term Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

1)    Approves a capital project budget of £18,438,050.

Funded as £14,592,650.00 from the Housing Revenue Account & £3,845,400.00 from the General Fund.

2)    Approves the Capital Delivery Service tendering up to 5 General Build Measured Term contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.    decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.    take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of Specialist Surveys & Remedial Works Measured Term Contract to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

Recommendations:

It is recommended that the Leader:

1)    Approves a budget of £1,546,530 £1,546,530

Funded as £1,500,134 from the Housing Revenue Account & £46,396 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Specialist Surveys & Remedial Works contract by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contract to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of a new Drainage Servicing and Repairs Term Contract to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

Recommendations:

It is recommended that the Leader:

1)    Approves a drainage budget of £3,474,126

Funded as £2,883,525 from the Housing Revenue Account & £590,601 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Drainage Measured Term Contract by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contract to the successful supplier chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Award to Module-AR Limited (M-AR) by negotiation via the LHC Framework.

That (1) the tender of Module-AR Limited (M-AR) in the sum of £233,500 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 18.11.2020.

For further information, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7550&Ver=4

For further information regarding the project, please contact Tricia Slater

( tricia.slater@sheffield.gov.uk )

Award to CPP FM & Projects Ltd by closed competitive procedure via Constructionline.

That (1) the tender of CPP FM & Projects Ltd in the sum of £425,840.55 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 18.11.2020.

For further information regarding the decision, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7550&Ver=4

For further information regarding the project, please contact Tricia Slater

( tricia.slater@sheffield.gov.uk )

Award to R H Fulwood & Co Limited by rotation via the YORbuild2 framework.

That (1) the tender of R H Fulwood & Co Limited in the sum of £139,487.55 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by the Leader on 19.04.2021.

For further information regarding the decision, please follow the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieDecisionDetails.aspx?ID=2761

For further information regarding the project, please contact Jill Hurst

( jill.hurst@sheffield.gov.uk )

Contract award to Pennine Playgrounds Limited by open procedure with Suitability Assessment.

That (1) the tender of Pennine Playgrounds Limited in the sum of £95,763.16 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 20.01.2021.

For further information regarding the decision, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7552&Ver=4

For further information regarding the project, please contact Ruth Bell

( ruth.bell@sheffield.gov.uk )

Stage 1 award to Sanctus Limited by open procedure with Suitability Assessment.

That (1) the tender of Sanctus Limited in the sum of £32,499 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 20.01.2021.

For further details regarding the decision, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7552&Ver=4

For further information regarding the project, please contact Ruth Bell

( ruth.bell@sheffield.gov.uk )

To provide the context for a recommendation to accept a government grant offer from the Ministry of Housing, Communities and Local Government (MHCLG) of £15.817m of capital funding from the Future High Streets Fund (FHSF).

That the Executive Director of Place:

1. Approves the Council accepting the Ministry of Housing, Communities and Local Government grant of up to £15.817m in accordance with the terms outlined in the grant offer letter and Memorandum of Understanding;

2. Note that some of the funding has already been received by the Council; and

3. Approves the Council entering into the Memorandum of Understanding with the Ministry of Housing, Communities and Local Government as further outlined in this report.

That the Leader :

1. Approves the Council accepting a further Free School Meals support grant, now named the Covid Local Support Grant, of £490k until June 2021 from the Department for Work and Pensions;

2. Approves the spending as detailed below:

3. Approves payments being made to third party providers if / where needed in accordance with the scheme;

4.    Approves the cohort for FSM being replicated for all families in this cohort and approves food vouchers being provided to these families in the school holidays;

5.    Approves the additional cohorts of CIN, MAST and Early Years and agrees to providing the same vouchers to them;

6.    Delegates authority to the Executive Director of People Services in consultation with the appropriate Cabinet Member nominated by the Leader to approve the final scheme eligibility criteria; and

7.    Delegates authority to the Executive Director of People Services, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to take any other decisions necessary in order to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation.    

To seek approval for a temporary mobile unit to be constructed on Dore Primary School site for September 2021. This is to accommodate a single bulge year group in planning area Dore & Totley.

That the Leader:

1.    Approve the inclusion of a budget of up to £300k in the capital programme to allow delivery of temporary mobile classroom on the Dore Primary school site to create capacity for an additional class (30 pupils). This would be in place for the next  7 years to take the cohort through primary years, reception to year 6;

2. Approve the procurement of the ground surveys by via 3 competitive quotations and the principal contractor via the Yorbuild framework; and

3. Delegate authority to the Director of Finance and Commercial Services or nominated Officer, as appropriate, to award the necessary contracts.

The Council has a number of housing-related support contracts that need to be re-procured urgently to ensure they are legally compliant and to ensure continuation of crucial service to enable a longer term review and commissioning plan to take place.

That the Leader:

1. Approve the proposed housing related support services as set out in this report.

2.    Approve the procurement of the housing related support services as set out in this report.

3. Delegate authority to the Director of Commissioning in consultation liaison with the Director of Finance and Commercial Services to agree appropriate contract terms and following the procurement approve contract awards and thereafter enter into such contracts.

4. Delegate authority to the Director of Commissioning in consultation with the Director of Finance and Commercial Services and the Director of legal Services that following such procurement to take such other necessary steps, not covered by existing delegations, to achieve the outcomes and objectives of this report.

This report provides details of the additions and variations to the Capital Programme for approval by the Leader.

Agreed:

(a)  Approval be given to the proposed additions and variations to the Capital Programme listed in Appendix 1, including the procurement strategies and delegate authority to the Director of Finance and Commercial Services or nominated Officer, as appropriate, to award the necessary contracts; and

(b)  Approval be given to the making of grants to 3rd parties as detailed at Appendix 2.

The report will outline proposals to recommission the provision the Council has in place to provide supported living services to people with mental illness who have no recourse to public funds, in accordance with the Council’s statutory duties.

That the Leader of the Council:

1.    Approves a procurement exercise to identify a preferred provider for a five-year contract in accordance with the required service specification to meet the statutory duties as outlined in this report;

2.    Delegates authority to the Head of Commissioning for Vulnerable People in consultation with the Director of Legal and Governance and the Director of Finance and Commercial Services to agree the terms of the contract, including any appropriate variations, to the new provider; and

3.    To the extent not already delegated to them by the Leader’s Scheme of Delegation, delegates authority to the Director of Strategy and Commissioning, in consultation with the Director of Legal Services and the Director of Finance and Commercial Services, to take any other decisions necessary in order to meet the aims and objectives of the report.

For Approval - Services Agreement - Sheffield Museums Trust

For Approval - Novations - Sheffield Museums Trust

For Approval - Termination Deeds For Approval - Simplex Car Documents

For Approval Bill Brown Collection of Historic Cutlery Novation

For Approval and Signature Ruskin Collection Novation

All together known as ‘Decisions taken under the delegation in the New Museums Trust for Sheffield Cabinet report to enter into various documents’.

For the Council to enter into the agreements, novations and termination deeds detailed.

The report seeks approval for the Director of Housing and Neighbourhood Services to exercise the delegated authority to sign off the Grant Funding Agreements (GFA) between the Council and four successful applicants to the Waking Watch Relief Fund (WWRF). 

That the Director of Housing and Neighbourhood Services:

1.    Exercises the delegated authority to agree to the Council entering in to grant funding agreements with the four successful applicants to the Waking Watch Relief Fund (WWRF) now the grant agreement is finalised, all information is available and the successful applicants known;

2.    Agrees to the Council entering into a grant agreement with a further successful applicant for the Wicker Riverside Apartments now the grant agreement is finalised which will replace the initial urgent letter issued earlier in the year; and

3.    Confirms approval to implement the WWRF as outlined in the report.

The West Bar Square Update report was approved by Cabinet on 17^th March in which approval was sought to approval the proposals within the report, one of which related to the rental loan from the JESSICA Fund.

The report also delegated authority to the Executive Director Place in consultation with the Executive Director Resources and the Director of Legal and Governance to finalise, agree and execute the terms of the agreements and the terms of any other documentation required to give effect to the proposals set out in this report and generally to protect the Council’s interests

This report summarises the terms of the Facility Agreement and seeks authority to enter into the Facility Agreement and a Back to Back Agreement.

That the Executive Director of Place:

1.    Approves the Council entering into the JESSICA Facility Agreement on the terms set out in this report;

2.    Approves the Council entering into the Back to Back Agreement with Urbo (West Bar) Ltd on the terms set out in this report; and

3.    Approves formal confirmation being given to Urbo and Legal & General confirming that the Council is not going to terminate the April 2020 agreement.