Issue details

Procurement of existing Housing software solution and document management IT systems

Contracts for the current provision of housing software and document management IT systems are shortly coming to an end and need to be procured


Approval is sought to re-contract with NEC Software Solution Ltd via the Crown Commercial Services framework Data and Applications Solutions (DAS) RM3821 and seek delegated authority to award the contract.


The Housing system retention requirements are to align to the council’s Place Systems Review (PSR) programme in which a long-term system consolidation replacement is been proposed. Therefore it is proposed that this contract would be on a 3 year term.


However the document management system is not part of PSR so service requirements will determine contractual timescales although it is expected to be 3 years with an option to extend for a further 1 year + 1 year (to make 5 years in total).


The current contract for these applications comes to an end in March 2022.  Continuity of service is required along with alignment to the Place Systems Review Programme.


Decision type: Key

Decision status: Recommendations Approved

Notice of proposed decision first published: 20/01/2022

Scrutiny Committee: Overview and Scrutiny Management Committee;

Decision due: 16 Mar 2022 by Co-operative Executive

Lead director: Executive Director, Place

Department: Place

Contact: Jessica Kavanagh Email:

Date agenda documents available: 08/02/22


Agenda items


  • Report of the Executive Director, Place